Annual Meeting Minutes Jan 12-2010

             

Stanton 4433 Condominium HOA Annual Meeting Minutes

January 12, 2010

 

I.CALL to Order 7:06pm

Chris Haynes called to order the annual meeting of the Stanton 4433 Condominiums Home Owners Association at 7:00pm on January 12, 2010 in Stanton 4433 Clubroom.

II.Roll call – Sign in sheet distribution 7:06pm

Chris Haynes passed out a sign in sheet. The following persons were present:

Romelia Beard, Owner of unit T1

Lupe Varela, Owner of unit 403

Sofia Reyes McDermott, Owner of unit 402

Richard Barron, Owner of unit 502

Christine Phillips, Owner of unit T32

Robert Fargo, Owner of unit 255

Aisha Hill, Owner of unit 259

James Lawler, Owner of unit 214

Elizabeth Ramos, Owner of unit 104

Hilario Garcia, Owner of unit T8

Brian Henschel, Owner of unit T26

Carlos Arroyo, Owner of unit T29

Butch Wagner, Owner of unit 416

Christy Wagner, Owner of unit 416

James Rodriguez, Owner of unit412

Nancy Sherren, Owner of unit 501 &T22

David Chen, Owner of unit T27

Dominqi Rose Tobias, Owner of unit 320

Bill Cabrera, Owner of unit 315

Tonya Cabrera, Owner of unit315

Howard McInnis, Owner of unit T9

Loretta Mcinnis, Owner of unit T9

Priscilla Aguilar, Owner of unit 454

Irene Kamau, Owner of unit 301

III.Approval of minutes from last meeting- 7:12pm

Chris Haynes summarized the minutes from the last meeting.

IV.Open issues Unfinished business– 7:18pm

         2008 – 2009 Financial Statements are not available due to the MRI conversion.

 

         Updates on the formation of a recycling committee and a neighborhood watch committees

         Overview and changes of Stanton 4433 Condominium Rules and Regulations Guidelines

1. Violations, notices and fees associated

 

         Property improvements and landscaping

1. Recent landscaping at the front of the property; grass and plants
2. New groundskeeper
3. El Paso city involvement in the clean up easement area around the property

 

         Property Elevators

1. Inspections on all 5 elevators have been preformed and HOA is working on repairs for this 2010 inspection.

         Bike storage

1. Storage space has been designated to store owner’s bikes.

 

         Pools

1. El Paso City Code Enforcement new guideline for pool drain
   
   

h)      Common area overview / HOA responsibility

1. Description of limited common element

1. HOA conducting common area survey involving patio and balconies.
2. Cast Iron pipes replacement
3. Lift station pumps were replaced

 

i) HOA assessments dues

1. Utilities- NWP, Clarification on water and trash assessments

          and NWP delinquencies

1. Overview on HOA pays utilities, staff wages, taxes, common area expenses such as maintenance and repairs.
2. Delinquent HOA dues

 

 

j) Common Area – Roofs  issues overview

1. When TVO Elp started the condominium conversion, TVO Elp hired 3 engineering firms to assess the physical structure of the property and the roofs. The engineers gave TVO a time frame of the expected useful life.

 

1. After the initial engineering reports, the roofing contractor indicated the gutters did not have adequate capacity to properly distribute water and caused the water to back up. Roofing company has pointed out 3 types of problems with the roofs
2. HOA hired a roofing company to repair some roofing issues on a trial basis. The repairs have been effective up until the recent severe wind, rain and snow weather.
3. HOA hired independent insurance adjuster to assist in preparing an insurance claim against HOA property insurance. Adjuster recommended hiring a structural engineer due to come 1/19/2010. Based on his finding, HOA will move forward and address the damages.

 

k)      Common area improvements

1. Tennis courts restoration is needed. HOA prioritizes what HOA funds are used for such as utilities and repairs. HOA has authority to change the assessment fees. If the owners come to a consensus to make an additional assessment for improvement they are permitted. TVO ELP will contribute their portion.

 

V.New business 7:48pm

a) Overview Election of Board of Director.

1. Election of the third member of the Board of Director

b) Tennis Courts restoration or possible children area; committee to decide

c) Children playing around the property and vandalizing property; actions to taken possibly create new rules

e) Committees and survey approach

1. set up committees to decide on property improvements such as a play area

2. Create survey to determine what improvements owners would like done

f) Owners would like a Community property website. To improve communication

g) Owners would like to know when the roofs were reroofed.

h) Hazardous conditions in between the buildings. Cracks and leaks found.

i) Maintenance emergency number information and after hours calls needs to be distributed to the owners

j) Owners would like to know where the property and units shut off valves are located in case of an emergency

k) Owners would like the 2008-2009 Financial Statements

l) Owners would like to know how many units have leaks

k) Owners would like to know when HOA will repair water damages associated with leaks from roofs and windows.

l) Owners would like to meet with Officers each quarter. Owners would like Officers of the give priority to the following:

      1. 2008-2009 Financial statements be provided

1. Improved communication between owner and management
2. Prioritizing a list of work that needs to be taken care of by developer such as plumbing and roofing problems

j) Owners would like to post a list of the Owners who are delinquent in HOA dues

k) Signing up for committees

l) Update on Current real estate sales market

1. Mortgage lending is difficult due to the lending requirements

m) Owners would like window treatments to the vacant unit

      1. HOA is currently discussing

n)Owners are concerned about the kids skateboarding on the property

      1. add a rule restricting the skateboards

o) Owners are concerned about visitors parking and vehicles that should not be on the property.

p) Owners are dissatisfied with the HOA management.

q) Committee formation, owner information exchanged and

 

r) Clubroom will be available for the meetings.

 

 

VI.Adjournment 8:56pm

Chris Haynes adjourned the meeting at 8:56pm

Minutes submitted by: Laura Sanchez and Maggie Ochoa

Minutes approved by: