Berington Club Homeowners Association, Inc.

Berington Club H.O.A. Meeting Minutes: Dec. & January, 2001/02

Berington Club H.O.A. Meeting Minutes, Dec. 6, 2001

BERINGTON CLUB HOMEOWNERS ASSOCIATION, INC.
Board of Directors Meeting
Tuesday December 6, 2001 – 7:00 PM
Stuart Jones Residence
MINUTES



President Stuart Jones called the meeting to order at 7:10 PM.

A quorum of the Board was present, with all members attending, including Frank Grosch, Stuart Jones, Vincent Murray, Diana Smith and Barry Smith.

Two homes were represented in addition to the board members.

A motion was made and passed unanimously to accept the minutes of the November 6 meeting.

At the suggestion of Stuart Jones, the board unanimously agreed that business at the meeting was limited to the sole purpose for which the meeting was called: to interview and hire a new management company. Attwood-Phillips Inc. resigned the account following a quality review between Roger Phillips of Attwood-Phillips and Stuart Jones and Frank Grosch, representing the board of directors.

After a brief discussion of the procedure for interviewing the three management companies, interviews with Teresa Sutherland and Bonnie Cardoza of Sutherland Mangement, Inc.; Margot Pfauser of Vista Community Association Management; and Dean Asher and Mickey House of Don Asher & Associates followed. The board reviewed a comparison of the management company proposals and discussed each company at length. After concluding that a majority of the board preferred either Sutherland Management or Vista, discussion concluded with a motion to hire Vista, effective January 1, 2002, made by Diana Smith, seconded by Vince Murray and carried by a vote of four to one.

After a brief discussion of the association’s finances and insurance renewals, the meeting was adjourned at 11:00 PM.

Accepted by,


for the Association

Berington Club H.O.A. Meeting Minutes, Jan. 9, 2002

Berington Club Homeowners Association, Inc.
Minutes
Board of Directors Regular Board Meeting
January 9, 2002


CALL TO ORDER
Stuart Jones, President, called the meeting to order at 7:05 pm. The meeting was held at 277 Meadow Beauty Terrace Sanford, FL.

QUORUM ESTABLISHED
Present were Stuart Jones, Frank Grosch, Diana Smith, Barry Smith and Vincent Murray. A quorum was established.

APPROVAL OF MINUTES
The minutes of December meeting were approved unanimously.

INSURANCE
Lenise Zika, of Closson Insurance Agency, reported on what the association currently has in its insurance portfolio. The current provider of Directors & Officers Insurance, Chubb, will not be renewing its policy therefore, she will get the Board a proposal from the two other companies that are still writing D&O. The Board would like to have 2 million in D&O coverage, replacement value on all property insurance, 1 million per occurrence and 2 million aggregate for General Liability and 1 to 2 million in Umbrella coverage. Ms. Zike felt she could have the bids within a week. Stuart Jones made a motion to give Frank Grosch of a maximum budget of $3500 to bind the policies. Diana Smith seconded it and the vote was unanimous for approval.

MANAGER’S REPORT
The manager presented the maintenance agreement from the gate company, AGAS. The Board asked the manager to call AGAS and find out the cost of buying the gate software and then installing and training for Vista personal to use it. Stuart Jones made a motion to compare the costs between having AGAS do the administration of the gate and Vista Management doing it. AGAS will charge $350 for this service. Diana Smith seconded the motion and the vote was unanimous for approval.

COMMITTEE REPORTS
Covenant Amendments - Frank Grosch made a motion to send out the proposed amendments with a postage paid return envelope. Stuart Jones will write a cover letter to be sent with the proposed amendments explaining the need for these amendments. Diana Smith seconded the motion and the vote was unanimous for approval.
Newsletter – Barry Smith do a black and white newsletter at a cost of only $2 this month.
Landscaping – Diana advised she would ask Matt Johnson if he will pick up the trash bags at the playground.
Social/ Welcome – Vince Murray presented the estimate for lighting playground. The committee will develop a welcome package,


Berington Club HOA
January 9, 2002
Page 2.

UNFINISHED BUSINESS
Status of Wall – The new manager was given the background on the wall issues. Frank Grosch had received the drawings from the engineer firm. These drawings are the proposed changes due to the inadequacies of the wall. The next step will be to put the drawings out to bid.
Annual Meeting – The manager was asked to reserve the General Purpose meeting room for the Annual meeting either on Wednesday February 27th or Tuesday the 26th.

ADJOURNMENT
The meeting was adjourned at 10:00 p.m.