Braintree Community Access and Media Inc.

4/8/02 Minutes

Jun 12, 2002

IN ATTENDANCE: Anthony Bono, Lorraine Kohr, Mark Troy, Robert Lombardi, and Richard Bielecki

ALSO PRESENT:

Mr. Bono called the meeting to order at 7:35 PM and the entire Board answered to a Roll Call.

RE: Minutes

MOTION: by Mrs. Kohr to accept the minutes of the regular 2/6/02 Meeting.
SECOND: by Mr. Lombardi

UNANIMOUSLY VOTED

MOTION: by Mrs. Lombardi to accept the minutes of the 2/6/02 Executive session
SECOND: by Mr. Kohr

UNANIMOUSLY VOTED

MOTION: by Mr. Bielecki to accept the minutes of the 2/12/02 Regular & Executive session
SECOND: by Mrs. Kohr

UNANIMOUSLY VOTED

MOTION: by Mr. Lombardi to accept the minutes of the 2/28/02 Regular & Executive session
SECOND: by Mr. Troy

UNANIMOUSLY VOTED

Re: Treasurer Report

Mr. Lombardi presented the cash flow for month ending March 30 with total income of 146,587.50 and total expenses of 23,225.49 for a cash deposit total of 123,362.01. Mr. Lombardi presented cash flow for the First Quarter. We had a budget of 174,650 vs. actual of 162,681.94 for a positive difference of 11,968.06. There was some discussion of the budget.

Mr. Troy mentioned the $15,000 Capital money is not extra money. Repair and maintenance may be conservative.








Re: Minuteman Protection





Re: Bills

MOTION: by Mr. Troy to pay PO 00022 for Video Man for $438.50
SECOND: by Ms. Kohr

Unanimous

MOTION: by Mr. Lombardi to pay PO 00023 for Cover All for $161
SECOND: by Mr. Troy

Unanimous

MOTION: by Mr. Lombardi to pay PO 00006 for McBee for $33.47
SECOND: by Mr. Troy

Unanimous

MOTION: by Mr. Lombardi to pay PO 00026 for Town of Braintree for $19.79
SECOND: by Mr. Troy

Unanimous

MOTION: by Mr. Lombardi to pay PO 00021 for Audio Splitter for $353.20
SECOND: by Mr. Troy

Unanimous

MOTION: by Mr. Lombardi to pay PO 00025 for Harleysville Insurance for $1427.90
SECOND: by Ms. Kohr

Unanimous

MOTION: by Mr. Lombardi to pay BELD reimbursement for Director for $13471.19
SECOND: by Ms. Kohr

Unanimous











Re: Petty Cash Management

Mr. Lombardi asked for explanations of expenses. Mr. Innis explained it is for office supplies, gas, computer, duct tape and other supplies.

MOTION: by Mr. Lombardi to pay PO 00028 for petty cash for $200
SECOND: by Mr. Troy

Unanimous

Re: Director?’s Insurance

Mr. Lombardi informed board that the Director?’s insurance would be $1750

MOTION: by Mr. Lombardi to accept bid for Gately Morgan for Director insurance for $1750
SECOND: by Mr. Troy

There was some discussion on this item

Unanimous

Re: Credit Card
Mr. Lombardi applied for Shell credit card and was rejected. There was a discussion on one person accepting liability. There was some discussion on liabilities and other options.
It was decided that no one should assume this liability. There was other discussion on making it a separate account.

MOTION: by Mr. Lombardi to apply for debit card for Director
SECOND: by Mr. Bielecki
Discussion Mr. Troy should be separate account.

Unanimous

Re: Other items

Mr. Lombardi mentioned check from BELD. Mr. Lombardi gave items to Secretary including title for Van, Auto Insurance, and Policy number for other insurance.
No special license needed for van. Mr. Lombardi will turn over quarterly employee tax return to Paychex.

Re: Base Donation

Mr. Bielecki read thank you letter from BASE.


Re: Microphones

There was some discussion on microphone needs and how we are handling them. Mr. Innis went over coverage and how we are taking care of it. We have been able to borrow equipment to cover meetings. This will be an issue in the future. We reject about 2-3 meetings a month. Handheld mikes are $175 and Levellers are $ 170. There was discussion on production schedule. We will continue to monitor the situation.

Re: Membership Committee

Mr. Troy informed us that only one person in attendance. Producer of ?“Play My CD?” suggested sound quality is roll of dice. Mr. Troy brought up music library. Use music and we would use in credits. Send email to him.

Re: Emails
Mr. Lombardi to ask BELD for email on 9 accounts from BELD

MOTION: by Mr. Bielecki to form Website committee of 3 members
SECOND: by Mr. Troy

AMENDMENT: by Mr. Lombardi 2 Board members and one employee
SECOND: by Ms. Kohr

Unanimous

Original vote
Unanimous

Re: Music Library

MOTION: by Mr. Lombardi to table Music Library
SECOND: by Ms. Kohr

Unanimous

Re: Director?’s Report

Mr. Innis informed board that parking is completed. Mr. Lombardi to contact tow company to set up account.

Van was painted and is at Signs by J

Ordered 3 X 4 sign for building.
Order Vinyl sign for locations.

Water leak had no damage. We now have 2 character generators. This allows us to run 2 different rolls on the channels.

Purchase order request for Studio lights for $182.91

MOTION: by Mr. Lombardi for PO 00029 for $182.91
SECOND: by Mr. Troy

Unanimous

Mr. Innis asked that the employees be reimbursed for mileage. He has created a form for tracking. IRS rate is 36.5 per mile. Estimated cost is $81 for 3 month period.

MOTION: by Mr. Lombardi to approve Director?’s form for tracking mileage reimbursement for those time BCAM vehicle cannot be used and employees use their private vehicle. at 36.5 per mile.
SECOND: by Ms. Kohr
Will be under line item 27 miscellaneous

Unanimous

There was a discussion on the stipend of $25 for volunteers. Director has Stipend request form.

MOTION: by Mr. Lombardi to create line item 31 Stipend with budget of $1500 out 11,960.06
SECOND: by Mr. Bielecki

There was some discussion on the question.
Mr. Bielecki move the question.

Unanimous

Scholarship for Braintree High School

MOTION: by Mr. Lombardi for BCAM to fund 2 $500 for deserving students at Braintree High School using line item 32
SECOND: by Mr. Troy

There was some discussion on AT&T and BELD scholarships.
Mr. Bielecki move the question.

Unanimous vote

Re: Policies & Procedures

Ms. Kohr presented draft of P&P Manual.

MOTION: by Ms. Kohr for P&P Document to be accepted for review
SECOND: Mr. Bono

Unanimous

There was some discussion on signage for employees. Ms. Kohr to check on Bulletin board.

Next meeting will be 4/29/02 at 7:30 PM

MOTION: by Mr. Lombardi to adjourn
SECOND: by Mr. Troy

Unanimous

Meeting adjourned at 9:35 PM

Respectfully submitted,



Richard Bielecki
Secretary/Clerk