Braintree Community Access and Media Inc.

1/08/02 Minutes

Apr 28, 2002

Braintree Community Access and Media Inc.
Board of Directors Meeting
1/8/02
MINUTES

IN ATTENDANCE: Anthony Bono, Lorraine Kohr, Mark Troy, Robert Lombardi, and Richard Bielecki

ALSO PRESENT: Stephen Innis, Walter McGrath


Mr. Bono opened the meeting at 7:05 p.m. and the Board answered to a Roll Call.

RE: Minutes
Motion by Ms. Kohr to approve minutes of both the regular session and the executive session of 12/18
Seconded Mr. Lombardi


RE: Treasurer Report

There was a discussion on bank account. We need tax id number. Bob has investigated accounting software. His suggestion is Quickbook Pro, which cost s around $300. Bob will be receiving a copy of an accounting manual from an accountant.
Mr. Bono asked about credit card for exec director. Mr. Lombardi stated one comes with Bank Account.

Bill Hewig suggested we send a letter to bank with all signatures to say we have applied for money. That should allow us to go forward

In a week we should have money from AT&T & auto title.

We are in process of transferring 4 phone # and inventory within week or 2

Bills will be sent to 41 Spring St. until BCAM PO is set up.
Mr. Lombardi suggested that the PO process should require signatures of board
We have well documented invoice process. He would like to automate.
There is one camera in repair
Cleaning service bill is $161 a month.
Tax id exercise in bureaucracy. Still working on it.

Mr. Troy asked if $161 covered whole. It does. Invoice will go to 41 Spring St.

Re: Committee discussion
There have been no additional steps taken concerning committees at this time.

Re: Funds

There was a discussion on funding. AT&T Funding will take a couple of weeks.
Walter McGrath apologized for delay. With paperwork, it will be on Monday?’s warrant and funds would take week and a half. He offered assistance with ads.
The $15,000 capital money will come with 1st payment from AT & T.
There was a discussion regarding stipend from School Committee. It is all gone.
It was officially checked.

Re: Articles of Organization

There was discussion of Articles of Organization. Mr. Modesino is out. Mr. August is out. Suggestion to use Bill Hewig.

MOTION: by Mr. Lombardi to hire Bill Hewig to review Articles of Organization.
SECOND by Ms. Kohr

UNANIMOUSLY VOTED

Re: Account/inventory

There was a discussion regarding accounting and inventory. Mr. Lombardi will be doing an inventory. He feels it is under control. There is inventory at Town Hall, which will be counted by next meeting.

MOTION: by Mr. Lombardi to purchase Quickbook Pro

SECOND by Mr. Bielecki

UNANIMOUSLY VOTED

Re: PO BOX

Mr. Bielecki informed board that price was $55 for small, $80 for medium.
Suggestion by Steve Innis to get medium.

MOTION by Mr. Lombardi purchase a medium at Weymouth landing
SECOND by Mr. Troy

UNANIMOUSLY VOTED

Re: Funds

There was discussion by Mr. Lombardi if we use our own money, receipts etc to make sure we track things. We need $1000 - $1500.

MOT ION by Mr. Lombardi to take a loan out for $1500 for use now

SECOND: by Ms. Kohr

UNANIMOUSLY VOTED

There was discussion on form for vendor id#. - Walter McGrath will email form to Mr. Lombardi to send it back.

Re: Vehicle

There was a discussion concerning the vehicle. It does run. Mr. Lombardi asked Mr. McGrath about maintenance. BELD uses Leo & Walt?’s for small vehicles. This is a larger vehicle. Mr. McGrath will check on whom they use for large vehicles.

There was a discussion on painting van. Mr. Lombardi will approach Signs by J for bid to paint van. Mr. Bono will approach Mike?’s Auto Body.
Mr. Lombardi mentioned logos and other signs.

MOTION by Mr. Lombardi to seek bids for vehicle also other logos for id and portable

SECOND by Ms. Kohr

UNANIMOUSLY VOTED



Re: Facility

There was a discussion on keys to the facility. Mr. Lombardi not sure who has keys. Mr. Innis stated maintenance may have master key. Keys are tied into school, fire dept, headmaster & video tech.

MOTION by Mr. Lombardi to change locks at facility ?– by looking at cost with approval of school committee. Notify school committee, Fire dept and headmaster.
SECOND by Mr. Bielecki

UNANIMOUSLY VOTED

There was a discussion on parking at studio. Mr. Lombardi would like to partition school committee for parking spaces for employees

MOTION by Mr. Lombardi for Tony to approach school committee concerning parking across road.
SECOND by Mr. Troy

UNANIMOUSLY VOTED

Re: Job Description

There was a discussion concerning job descriptions. Tony has descriptions from BELD & AT&T. Mr. Bielecki suggested this should this be in Executive session.

MOTION by Mr. Lombardi to accept bids for insurance for auto, employees, facility and equipment.
SECOND by Mr. Bielecki

UNANIMOUSLY VOTED

Re: Channels

There was discussion concerning channels. Mr. Bielecki asked about second AT&T channel.
Second channel will be available 2/16. There was discussion concerning which channels were public, education, and government.

MOTION by Mr. Lombardi for President to approach BELD & AT& concerning channel continuity.
SECOND by Ms. Kohr

UNANIMOUSLY VOTED

MOTION by Mr. Bielecki for Mr. Innis to go to AT&T and suggest channel line up of pub/education and government.
SECOND by Mr. Troy

UNANIMOUSLY VOTED

Re: General Issues

Question by Mr. Troy on how transition went on 1-2. Mr. Innis stated there no issues.
Mr. Innis informed the board that he injured his knee. Surgery scheduled for next week. Operation of studio is covered. He will keep board updated.
He will be getting a temporary fax, He has enough help. He will call Mr. Lombardi with any issues.

MOTION Mr. Troy to accept PO for fax machine
SECOND Mr. Bielecki

UNANIMOUSLY VOTED

MOTION by Mr. Bielecki to go into Executive Session to discuss jobs.
SECOND by Mr. Troy

ROLL CALL VOTE: 5:0 (Robert Lombardi; Mark Troy; Anthony Bono; Lorraine Kohr; Richard Bielecki)

Meeting went into Executive Session

The meeting was adjourned at 9:10 PM

Respectfully submitted,

Richard Bielecki
Secretary/Clerk