Butterfield Homeowners Association

Last 12 months' BOD minutes

JANUARY Minutes:

January 29, 2011

Holiday Party Meeting.

(Beeson Residence)

New Board Members electedl

FEBRUARY Minutes:

MARCH Minutes

    March 17, 2011

 (at Kathy's house)

Attendees:  Bev Schofield, Fiona Rutkowski, Bill Bashaw, Kathy Wernly, Tod Sloan, Mark Smith, Bill Lundell,
Absent: Lindsey Mundy

Mtg began at 7:48pm

Minutes from the February Meeting were read and approved.
 Treasurers Report. Fiona reported that Expenses for the Annual Winter Party and Meeting were $1,146.81.  The final Money Marker fund was transferred to First Bank, from Bank of Choice in March.

Checking and Savings: $17,894.30
CD’s                      $20,007.65
Fixed Land                 $ 4,000.00
Total                     $ 41,901.95

The board discussed adjusting the billing date for HOA dues to January 1, according to the by-laws.
Continuing Business:
Sign Committee: Bill Lundell showed concepts and drawings for new signage at all three entrances to Butterfield. He will take suggestions back to the bidders. Tabled for future discussion.

Water Committee: Bill Lundell presented a thorough explanation regarding the water tables in Colorado.
 He suggested 1.) Homeowners purchase Low pressure cut-off switches that are installed at the water tank. These switches sense low water pressure and automatically shut off and notify the homeowner.

                    2.) Do not irrigate weed and native grass on our lots. Manicured areas around the homes should be watering less than an acre.

Colorado Division of Water Resources can be reached at www.water.state.co.us.
Environmental Committee: Tod will be emailing a new checklist for homeowners to use when applying for approval for EC concerns.

Spring Cleaning: June 4^th,2011 has been set for a community-wide day to pick up trash and repair the bridal path posts.

Mark made the motion, seconded by Tod, to look into renting a small storage facility for all the HOA documents. More to follow in the coming meetings.

Next meeting 4/28/2011.
Meeting adjourned at 9:55

.APRIL Minutes:

  April 28, 2011

MAY Minutes:

May 11, 2010

(at Bev Schofield's)

Attenderes: LeRoy Fanning, Bev Schofield, Bill Bashaw, Steve Norris, Mark Smith

LeRoy Fanning called the meeting to order at 7:45 pm.

Minutes were amended and then approved as read.

Treasurers Report

No Treasurers Report.  LeRoy provided the following: Total Assets $37,162.98.

Old Business

We continue in our efforts to have all Homeowners conform to the covenants.  We are also processing violations, expecially regarding motor homes, trailers, construction equipment and fences.  Two warnings are issued for violations with the third letter calling for fines.

Twelve homeowners are in arrears for their Homeowners dues.  Letters are being sent.

New Business

The Board will be putting out a newsletter to include; weed control, covenant enforcement/awareness, reminder to bring trash cans off the street soon after pick, and neighborhood clean-up.

Steve Norris has volunteered to inspect the bridal path split rail markers and purchase supplies and repair the bridal path's posts.

Next meeting is tentatively set for June 8, 2010

Meeting was adjouirned at 9:12 pm.

JUNE Minutes:

No Meeting.

JULY Minutes:

 July 13, 2010 (at LeRoy Fanning's)

Attendees: LeRoy Fanning, Bev Schofield, Bill Bashaw, Fiona Rutkowski

Leroy Fanning called the meeting to order at 7:50 pm.

Minutes were approved as read.

Treasurers Report

As of June 30, 2010

Total Assets: Checking/Savings  $28,789.50

.                        CD                             $11,520.79

Total Current Assets:                      $40,310.29

Fixed Assets;                                      $4,000.00

Total Liability and equity                 $44,310.29

Old Business

Newsletters were sent to all homowners.

Weeds:  Mullein is running rampant in our area.  LeRoy volunteered to send an informational email to increase awareness.

Covenant violations:  Reviewed list of violations and reviewed who received 1st, 2nd and 3rd notices sent to homeowners in violation.

New Business

The Board discussed goals for the Butterfield Homeowners Association and agreed the priorities are to continue to pursue getting the violations under control. This may include rewriting the covenants. Variances are not allowed if, in fact, the homeowner's requests require a change to the covenants. this leads to the goal of making all homeowners aware of what is written in the covenants.

Another goal is to obtain new officers for the future that are fully aware of the covenants ans willing to volunteer their time to serve on the Board.

Next meeting is set for August 10, 2010.

Meeting was adjourned at 9:12 pm.  

 AUGUST Minutes:

 August 10, 2010  (at Kathy Wernly’s)  

Attendees: LeRoy Fanning, Bev Schofield, Bill Bashaw, Fiona Rutkowski, Kathy Wernly, Mark Smith  

Absent: Steve Norris  

Guest: Nick Vuolo, Environmental Committee  

LeRoy Fanning called the meeting to order at 7:55 pm.   Minutes for July were approved as read.  

Treasurers Report

Total Assets:

Checking/Savings                          $28,711.12                        

CD                                                     $11,520.79

Fixed Assets:                                  $   4,000.00

Total Liability and Equity                $44,231.91

The Board agreed to investigate options for investing reserved funds, looking into the current CD and other CD/Bank options.  

 Old Business

We reviewed the Homeowners in covenant violations. Bill updated the Board on each violation and the enforcement process.    

New Business

1.      We reviewed S.B. 05-100. Under Rules and Regulations, the HOA will need to address renewable energy in the covenants (ex. wind, solar power). Attorney fees are required to have the policies and procedures written for compliance. Bill made the motion to pay the attorney $785 and $990 to update the Rules and Regulations in accordance with S.B. 05-100. Kathy seconded this. It passed unanimously.

2.      Neighborhood Link: Kathy would like to upgrade our website. The Board tabled this for further review.  

Next meeting is tentatively set for September 14, 2010.  

Meeting was adjourned at 9:29 pm.

 SEPTEMBER Minutes:

  September 14, 2010  (at Fiona Rutkowski’s)

 Attendees: LeRoy Fanning, Bev Schofield, Bill Bashaw, Fiona Rutkowski, Kathy Wernly, Mark Smith

  Absent: Steve Norris  

 LeRoy Fanning called the meeting to order at 7:42 pm.   Minutes for August were approved as read.

 Treasurers Report

  as of August 2010

Total Assets: Checking/Savings   $28,406.12

                         CD                              $11,520.79

Fixed Assets:                                    $   4,000.00

Total Liability and Equity                 $43,926.91  

 $428.00 was paid for Lawyers fees,

$123.00 was added as one homeowner paid one year ahead in dues, and another homeowner paid $3.00 more than required.  

Further discussion took place regarding the CD maturing the end of November. The HOA may buy a new CD and consider moving the existing CD when it matures. Fiona will investigate options for investing with various banks.  

Old Business

We reviewed the Homeowners in covenant violations. Bill updated the Board on each violation and the enforcement process. Fine notices will be sent to homeowners that are not compliant.  

New Business

      1.The HOA Board is exploring updating the neighborhood signage to read “Covenant        Controlled  Community”.  Discussion also took place regarding adding neighborhood       signage at the other two entrances into Butterfield, at Stroh Road and Sundown Road.       A study and survey will need to take place. These entrance signs would most likely use                        Solar power for lighting.

        2. LeRoy volunteered to put out a newsletter for the Fall season, to include the issue of       weed control ,  fire dangers, and to promote the upcoming holiday party in January       2011. Volunteers are needed to host the party and volunteers are needed to hold vacant      Board positions for the upcoming year.   Next meeting is set for October 12, 2010 at LeRoy’s.

 Meeting adjourned at 9:10 pm.

OCTOBER Minutes

 NOVEMBER Minutes:

   November 9, 2010 (at Bev Schofield’s)  

Attendees: LeRoy Fanning, Bev Schofield, Bill Bashaw,  

 Absent: Steve Norris, Mark Smith. Fiona Rutkowski, Kathy Wernly  

Guests: Laurie Norris, Gail McDonnell  

A Quorum was not present to conduct a formal meeting. The following are notes on the discussion that took place on this date.   Continuing Business Governance policies were reviewed, regarding the Attorney fine-tuning the requirement for compliance with SB O5- 100. Governance policies are in process to comply with the statutory requirements.  

Butterfield still needs volunteers for Board and Environmental committee positions for the upcoming year.

We still need a volunteer to host the annual holiday party/business meeting in January.      

The HOA will be changing banks, opening a new CD. Fiona and LeRoy will visit banks and make the changes before the end of the year.  

Discussion took place regarding easements and right of ways. Gail discussed the development of landscaping and earth movement on several lots that may be in violation of the by-laws and covenants. Further discussion with the homeowners and reference to the covenants will  take place in the coming weeks. References Article 8.  

Next meeting: December 14, 2010

DECEMBER Minutes:

 December 14, 2010 (at LeRoy Fannings house)

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