Camillus Hills HOA

Board of Directors (January 14, 2003)

Mar 11, 2003

1. MEETING CALLED TO ORDER

The meeting was called to order by Beverly Masters at 7:08 p.m.

2. ROLL CALL

Present: Bev Masters, Kathy Chapman, Scott Perron (quorum to transact business was met)
Absent: John Petosa, Jim Walters

3. READING / APPROVAL OF PREVIOUS MEETING MINUTES

December?’s minutes were previously approved by the Board and distributed to the Members in December.

4. TREASURER?’S REPORT

- Balances of Checking and Special Accounts
- Checking Account Balance as of 12/31/2002: $ 1,101.14
- Special Account Balance as of 12/31/2002:
$ 36,775.77
- Review outstanding receivables (homeowner assessments overdue)
One homeowner is delinquent with assessments and the Board has proceeded with attaching a lien to the homeowner?’s property.
- Review of Year-End Report for 2002
Reviewed the Balance Sheet, Profit and Loss Statements as well as the end of the year review of expenses and income, by category. In addition, Scott turned all financial records (cancelled checks, deposit slips, receipts and invoices and bank statements over to the Secretary, Kathy Chapman.
- Bev Masters will work with John Petosa to perform an audit of the 2002 financials.

5. COMMITTEE REPORTS

- Architectural Control / Beautification Committee (Bev Masters / Tom Wright)
No meeting was held in December / January as no plans are awaiting approval. There will be a meeting scheduled for January 28th at 6:00 p.m. at 5329 Cobbler Way to begin the plans for additional development beautification. If you would like to participate on this committee, please contact Tom Wright (672-3402) by January 27th.

- Finance and Procurement Committee (Scott Perron)
There was no meeting held in January as no committee work was necessary.

The Board has asked the Finance Committee to review investment options for the cash in the Special Account. The Finance Committee will review short and long term investment options to yield a higher return than what we are getting on the interest bearing account currently, and report options for investment back to the Board in February.

6. UNFINISHED BUSINESS

- Finalize purchase offer from Linda Gibson.
Ms. Gibson will need to present the Board with a formal purchase offer as well as additional information to combine this strip of land with her current land parcel. The Board will also be sure to match any restrictions on the lot with similar transactions which have happened in the past with other homeowners.

7. NEW BUSINESS

- Report on services provided by Polo?’Scapes and feedback received.
The Board have received several positive comments with the quality of service being provided by Polo?’Scapes (snow removal). The only suggestions we have received so far for improvement is concerning how early in the day they arrive to clear the driveways. Bev and Scott met with Polo?’Scapes last week to review this issue with them.


- Status of the Membership Directory
There are still 15 homeowners who have not returned the requested information for inclusion in the Directory, however, the Board has decided to publish this first edition to prevent further delays. The draft copy is in review and will be available shortly.

- Review additional of benefits to Association Members for 2003
The Board of Directors is looking at coordinating discounts for members on services that many homeowners contract for individually. We will attempt to organize group discounts for these services, and if successful, we will notify you of these discounts available to Wellington Homeowners. Some areas we are looking into include:

Membership to BJ?’s Wholesale or Sam?’s Club
Discounted rate for bee control / insect spraying
Discounted rate for lawn fertilization / weed control
Discounted rate for driveway sealing
Special rates for Pressed-4-Time laundry service
?…and many other possibilities

The Finance and Procurement Committee will be contacting companies and will attempt to negotiate special discounts based on the ?“buying power?” of 85 homeowners in Wellington. As members, you will have the opportunity to take advantage of these possible discounts, or not. More information will be forthcoming in the next couple of months. If you have suggestions on other services where a group discount may be negotiated, please contact Scott Perron at 672-3402.


8. ANNOUNCEMENTS

- Next meeting scheduled for February 11, 2003 at 7:00 p.m. at Camillus Middle School


9. MEETING ADJOURNMENT

The meeting was adjourned at 8:14 p.m.