Channin

BYLAWS

CHANNIN CIVIC ASSOCIATION

CHANNIN CIVIC ASSOCIATION
BY-LAWS


ARTICLE I - NAME

The name of this corporation shall be the Channin Civic Association, Inc., hereinafter called the Association.


ARTICLE II - OBJECTIVES

The objectives of this Association are to promote the interest of the community of Channin with respect to the safety, education, recreation, friendship and general welfare of the community and to protect the community rights of the inhabitants thereof.


ARTICLE III – MEMBERSHIP AND DUES

I. All persons eighteen (18) years of age or older residing in Channin are eligible for membership.

II. Required annual dues shall be Twenty-Five Dollars ($25.00) (or such other amount as may be approved by the membership) per dwelling house per fiscal year, payable on or before November 1. Membership commences upon payment of dues.

III. The fiscal year shall begin on November 1.


ARTICLE IV – VOTING RIGHTS

Each member dwelling shall be entitled to one vote at meetings of the Association. The vote may be cast in person by an adult occupant (18 years or older) having membership in good standing. Absentee voting may be done by submitting a signed ballot to the Secretary in a sealed envelope prior to the balloting at the meeting. An eligible voter may request and receive an absentee ballot from the Secretary at any time prior to the meeting.

ARTICLE V - OFFICERS

I. Officers

The officers of the Association shall consist of a President, Vice-President, Secretary, and a Treasurer, all of whom shall serve a term of one year or until successors are selected and installed. The president cannot be re-elected to more than two consecutive terms of office.

A member must have served on the Board of Directors to be eligible for the Presidency. (Except during the year 2003 -04.)

II. Duties

A. The President shall be the chief executive officer of the Association and shall preside at all meetings of the Association and meetings of the Board of Directors. He or she shall see that all resolutions passed by the membership or the Board of Directors are put into effect. He or she shall also have the power to appoint all committee chairpersons, except the nominating and auditing committees. The President shall be ex-officio member of all committees.

B. The Vice-President shall perform the duties of the President in case of the latter's absence or inability and shall perform such other duties as may be directed by the Board of Directors. In the event of the death or resignation of the President, the Vice-President shall succeed to the Presidency.
C. The Secretary shall take and read the minutes of all Association proceedings and of the Board of Directors and shall keep the essential records belonging to the Association. The Secretary shall handle all official correspondence of the Association except that which can be properly managed by the various committees. The principal office and mailing address of the Association will be that address designated by the President.
D. The Treasurer shall have custody of the funds and securities of the Association and shall keep full and accurate accounts of receipts and disbursements in books belonging to the Association. He or she shall deposit all monies and other valuable effects of the Association in the name and to the credit of the Association in such depositories as may be designated by the Board of Directors. He or she shall disburse the funds of the Association as may be ordered by the Board of Directors, making proper vouchers for said disbursements, and shall render to the President or Board of Directors, whenever they may require it, an account of all his or her transactions as Treasurer and of the financial condition of the Association, and at the annual meeting of the members, he or she shall submit his or her annual report.


ARTICLE VI - BOARD OF DIRECTORS

I. Directors

The members of the Association shall be represented by a Board of Directors consisting of four officers, the President, Vice-President, Secretary, and Treasurer, and three (3) Directors.

II. Powers and Duties of the Board of Directors

A. In addition to the powers and authorities by these By-Laws expressly conferred upon it, the Board of Directors may exercise all such powers of the Association and do all such lawful acts and things as are not by statute or by these By-Laws directed or required to be exercised or done by the members.

B. The Board of Directors shall have full power to conduct the affairs of the Association except as limited by these By-Laws

C. The business and property of the Association shall be managed and controlled by its Board of Directors.

D. The Board of Directors cannot incur liabilities for the Association in excess of funds in the Association treasury at the time of action.

E. The Board of Directors shall have power to:

1. Determine by whom and in what manner the Association's bills, notes, receipts, acceptances, endorsements, checks, releases, contracts, or other documents shall be signed.

2. Delegate specific executive powers to any committee, officer, or agent by proper written communication.

3. Fill any vacancy among the officers or directors for any unexpired term.

F. A budget will be approved at a special meeting of the Association during the month of September. The Board of Directors will present a proposed budget at least two (2) weeks in advance of the special budget meeting of the membership. The budget stands approved unless objected to as specified under Article VIII, Section III. Expenditures in excess of the budget or not considered in the budget must be approved by the membership.


ARTICLE VII - NOMINATIONS AND ELECTIONS

I. Any member who is a voting member in good standing is eligible for nomination as an officer or director with the exceptions noted in Article V, Section I.

II. The Board of Directors shall appoint a nominating committee for the purpose of selecting candidates for office. The committee will advise the membership of nominations (at least two (2) candidates for each office) by written notice or special general membership meeting at least thirty (30) days in advance of the April annual meeting. At the annual meeting in April, additional nominations from the floor will be accepted.

III. Prior willingness of any candidate to accept the office if elected will be established in writing by the nominating committee prior to publication of the ballot. No candidate may run for more than one office in any one election.

IV. The election of officers and directors shall be by plurality vote and shall take place at the annual meeting in April. At this meeting, the President of the Association shall appoint a Judge of Election and sufficient tellers who are not candidates for office to canvas the vote. The vote shall be by secret ballot. Each member dwelling shall be able to vote for all officers and directors. The ballots shall be counted in the presence of all voting members attending the meeting, and the Judge of Election shall announce the results, declaring the names of those elected. Terms of office will commence June 1 immediately following the election.



ARTICLE VIII - ASSOCIATION MEETINGS

I. An annual meeting of the members of the Association for the election of officers and directors and any other business to be transacted shall be held each April. The date shall be selected by the President, and written notice shall be given to all members of the time, date, and place of the meeting and agenda at least ten (10) days in advance thereof.

II. The President may call special meetings of the Association when directed by a majority of the Board of Directors or upon presentation to any member of the Board of a petition signed by at least 10% of the voting members. At least two (2) days in advance of the meeting, all members shall be notified of the time, place and agenda of the special meeting.

III. A quorum, consisting of 10% of the eligible votes of the Association other than the Board of Directors, shall be required to transact business (with the exception of nominations) at an annual or special meeting. If, however, a quorum is not present within a reasonable time; the President shall have the power to adjourn and to recall the meeting without written notice.

IV. Unless otherwise noted in these By-Laws a plurality of votes cast is necessary to decide any issue which shall come before any meeting of the Association.


ARTICLE IX - MISCELLANEOUS


I. Conduct of meetings - Any procedure not covered by these By-Laws shall be covered by Robert's Rules of Order, Revised.

II. Audit of Accounts - A committee on audit consisting of three (3) members not on the Board of Directors shall be appointed by the Board of Directors at its last regular meeting prior to the annual meeting, and this committee shall make a complete audit of the books and records of the Association. The committee shall make its report to the membership at the annual meeting.

III. Adoption and Amendment of By-Laws - These By-Laws may be adopted, amended, altered, repealed, or added to by the affirmative vote of two-thirds of the eligible votes at any duly constituted meeting of the Association provided such meeting is attended by a quorum consisting of 10% of the eligible votes of the Association other than the Board of Directors.




Adopted_____February 5. 2004 _________________________