Chevington Woods

Trustee Meeting Minutes 04/17/06

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
April 17, 2006

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

President Comanita called the meeting to order at 7:05 p.m.

The President ascertained the presence of a quorum with seven (7) trustees in attendance:

Carol Comanita, President
Ron Roeder, Vice President
Mark Briggs, Treasurer
Will Snell, Secretary
Teresa Hartley, Trustee
Lisa Ross, Trustee
Julie Squier, Trustee

Residents in attendance:

Ted & Gina Stacy
Kurt Huffman
Becky Mazurek
Tom & Linda Besser

Trustee appointments: The Chair announced the appointment of two new Trustees, as approved by the existing Trustees, to fill existing vacancies as follows:

Area 5 – Jim Murphy and Area 14 – Lora Stevenson

Reading of the minutes:

The Chair noted the minutes of the March 20, 2006 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Squier moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.

Correspondence and Resident Participation:

Correspondence: It was noted that resident Ed Patsch sent a note congratulating the Trustees on highlighting the safety aspects of the current “Wal-Mart” issue before the Violet Township Zoning Commission.


Minutes of CWCA Trustees Meeting – 4-17-06 – Page 2


Resident Participation: Prior to opening the floor for resident comments and questions, the Chair noted the discovery of mailbox bombs on Stonehenge Circle during the morning of April 15th and encouraged the residents to remain vigilant about keeping yard lights and security lights burning at night.

Area 14 resident Gina Stacy questioned why Lora Stevenson was appointed to fill the Trustee vacancy when she had expressed an interest in filling the position. President Comanita explained that Mrs. Stevenson had expressed an interest in filling the position several months ago but requested some time to get her time scheduled so she could fully participate in the duties of the Trustees. Accordingly, since Mrs. Stevenson was the first to volunteer she received the appointment.

Mrs. Stacy then ask who was counting the ballots on the current deed restriction enforcement poll question and who has possession of the cast ballots. The President explained that the ballot was included on the dues invoice that is returned to the Treasurer of the CWCA. Treasurer Briggs noted he has the invoices on file, which include the votes cast, and they are open for inspection if Mrs. Stacy or any other lot owner wishes to do so.

Resident Becky Mazurek asked when dues became delinquent. The Chair
responded that dues become delinquent when unpaid at the end of the calendar
year in which due.

Treasurer’s Report:

Treasurer Briggs presented the Treasurer’s report and entertained questions from the Trustees and residents assembled. A written copy of the report is made a part of these minutes by reference. He noted the cost for the Easter Egg Hunt was $344.96. President Comanita commented upon the large crowd of children, parents and grandparents that attended this year and offered the thanks and appreciation of the CWCA for the great job resident Kris Huffman did in coordinating the event.

Trustee Snell noted that there had been some negative comments at previous meetings about the purchase of playground equipment for the N. Reserve. He stated that it should be on the record that the commitment to the community for new playground equipment went back several years to when the work began on a new Chevington Woods Directory which was long before the present Trustees assumed office. He also noted that commitments made by the CWCA should be kept and that is why swings were being purchased notwithstanding that a few residents might be opposed to the purchase of swings for use by the children of Chevington Woods.



Minutes of CWCA Trustees Meeting – 4-17-06 – Page 3


Committee Reports:

Yard of the Month Committee: Chairman Julie Squire reminded those in attendance that the Yard of the Month selections would begin in the month of May this year. She also presented a report on the possibility of purchasing edging blocks for the entrance flowerbeds. She noted it would not only add to the aesthetic value of the entrances but also help keep mulch and water in the beds during the growing season. Following a lengthy discussion Trustee Snell moved Trustee Squier be permitted to purchase the edging blocks as described. The motion was duly seconded and passed without dissent.

Unfinished Business:

Cemetery: Trustee Hartley reported on the continuing maintenance of the historic cemetery at the North Reserve and reminded the attendees that it was the responsibility of the CWCA to maintain the cemetery. The improvement made by Trustee Hartley and her son was noted along with the fence and other repairs made by volunteer Trustees and residents. It was the consensus of opinion that the condition of the cemetery will continue to be monitored and repairs performed as needed.

Deed Restriction Poll: Treasurer Briggs noted the tentative results of the deed restriction poll as of April 15th was 68% in favor, 25% opposed and 6% not voting.

New Business:

CWCA web site: President Comanita noted current problems with the CWCA web site on Neighborhood Link with particular emphasis on the discussion area where some postings were flirting with slander. Some Trustees opined that the anonymity of the postings allowed users from outside the community to flame the fires of dissension without identification. Resident Kurt Huffman volunteered his services as an experienced web site builder to prepare a new site for the Trustees to view which would solve the current problem yet still allow resident input via the web site. Trustee Briggs moved, that in view of some of the derogatory accusations posted absent supporting evidence, that the existing discussion area be shut down and the Trustees take advantage of Mr. Huffman’s offer to create a more suitable web site. The motion was duly seconded and passed without dissent.

Election of Trustees: President Comanita requested that Secretary Snell report on the CWCA Bylaw provisions governing the election of Trustees. Secretary Snell presented his report, which included a recent history of the CWCA, and the possibility of reinstating staggered terms for Trustees.


Minutes of CWCA Trustees Meeting – 4-17-06 – Page 4


Following a lengthy discussion, the Chair appointed a Nominating Committee as provided for in the Bylaws of the CWCA:

Lisa Ross, Chairperson
Don Roeder, Member
Mark Briggs, Member

The Nominating Committee was charged with presenting trustee nominees as provided for in the Bylaws and to also present a process for staggered Trustee terms to ensure the continued operation of the CWCA during any future election process. The Chair noted a tentative report should be available for inclusion in the next CWCA Newsletter with the final report due at the May Trustees meeting in preparation for elections in June.

The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Hartley to adjourn. The motion was duly seconded and passed without dissent. Meeting adjourned at 9:15 p.m.

Respectfully submitted,


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Will Snell, Secretary