Chevington Woods

Trustee Meeting Minutes 02/20/06

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
February 20, 2006

Meeting site: Ohio University, Pickerington Branch, Stone Creek Drive,
Pickerington, OH

President Comanita called the meeting to order at 7:03 p.m.

The President ascertained the presence of a quorum with seven (7) trustees in attendance:

Carol Comanita, President
Don Roeder, Vice President
Mark Briggs, Treasurer
Will Snell, Secretary
Teresa Hartley, Trustee
Rachael Hintz, Trustee
Julie Squier, Trustee

Residents in attendance:

Mr. & Mrs. Rocco Sabatino
Gary Peterman
Lynn Wilcox
Janet Wilcox
Clark Newell
Mary Ann Murphy
Georgianna Soltis
Becky Mazurek
Don Krafjack
Gina Stacy
Tom & Linda Besser
Richard Biggs
James Vohwinkel

Reading of the minutes:

The Chair noted the minutes of the January 16, 2006 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Squier moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.




Minutes of CWCA Trustees Meeting – 2-20-06 – Page 2


Correspondence and Resident Participation:

Correspondence: Treasurer Briggs noted he had sent “thank you” letters along with checks authorized by the Trustees to Holy Redeemer Church for use of the sanctuary for the 2005 annual meeting of CWCA members and to Bev Tumblison for cleaning the Santa suit for the 2005 Chevington Woods Santa visits.

Resident Participation:

Resident Rocco Sabatino reported to the Trustees and residents assembled on the pending rezoning application to rezone 106 acres at the corner of Pickerington Road and Refugee Road from residential to commercial. He presented a plat map showing the proposed Wal-Mart Super Center along with other “big box” stores planned for the development.

A lively discussion ensued with all of the speakers obviously opposed to the rezoning application. Subsequently, Trustee Hintz made a motion that the CWCA go on record in opposition to the rezoning application with notice posted on the CWCA web site and published in the CWCA first quarter newsletter. It was also suggested that surrounding Violet Township homeowner associations be apprised of the pending application. The motion was duly seconded and passed without dissent.

Resident Clark Newell inquired about the publication of the minutes of the 2005 CWCA Annual meeting. The Chair explained the minutes could not be published until approved by the residents at the next annual meeting.

Resident Richard Biggs requested clarification in regard to the motion that was passed at the 2005 annual meeting to cease enforcement of deed restrictions. President Comanita explained the motion was ruled out of order by counsel and contrary to existing law in the State of Ohio. It was also noted the enforcement of deed restrictions would continue.

During the ensuing discussion President Comanita noted the question raised at the annual meeting in regard to continued enforcement of deed restrictions would be submitted to the residents in conjunction with the annual dues notice and each lot in Chevington Woods would have the opportunity to vote in an informal poll whether or not deed restriction enforcement should continue.

During the continuing discussion it was the consensus of opinion among the CWCA Trustees that the CWCA would abide by the majority decision of those residents responding to the question submitted via the annual dues notice mailed to each residence in Chevington Woods.


Minutes of CWCA Trustees Meeting – 2-20-06 – Page 3



Resident Gina Stacy inquired if the CWCA and CWRC had reached a resolution of the insurance payment question that had been pending. Treasurer Briggs reported that he and CWRC Treasurer Fisher had not been able to discover any records in regard to the issue. CWCA Secretary Snell noted that his records were very limited but that he would prepare a report for presentation to the CWCA Trustees at the next meeting.

Treasurer’s Report:

Treasurer Briggs presented the Treasurer’s report and entertained questions from the Trustees and residents assembled. A written copy of the report is made a part of these minutes by reference. Treasurer Briggs noted the 2006 dues invoices would be prepared and mailed within the next two to three weeks.

Committee Reports:

Deed Restriction Committee: DRC secretary Snell reported that a deed restriction variance request had been received from residents Phillip and Sallie Breakey at 8800 Chevington Court. He noted the Violet Township Zoning Commission had approved the remodeling plans and the set back request was in line with other set back variations in the Chevington Woods South subdivision.

Following discussion among the Trustees assembled, Trustee Snell moved the variance be granted. The motion was duly seconded and passed with six “aye” and one “nay”.

A general discussion was held in regard to pending deed restriction enforcement efforts and it was noted that, basically, the deed restriction issues had been reduced to those of record and yard light violations were the only ones to be catalogued and recorded before the final list was submitted to counsel for enforcement. It was noted that winter weather made it difficult for resolution of yard light repair/enforcement but the Trustees would proceed in a timely manner to record the violations and cite those residents who were in violation.

Unfinished Business: None

New Business:

President Comanita reported that she had been contacted by the President of the Ashley Creek Civic Association who was seeking financial assistance to maintain the tennis courts in their subdivision. It was noted the residents of Ashley Creek routinely used the basketball courts near the CWRC pool but no financial assistance had been received from Ashley Creek to maintain that recreation area.

Minutes of CWCA Trustees Meeting – 2-20-06 – Page 4


Trustee Snell moved that the request be tabled; the motion was duly seconded and passed without dissent.

The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Hartley to adjourn. The motion was duly seconded and passed without dissent. Meeting adjourned at 9:32 p.m.

Respectfully submitted,


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Will Snell, Secretary