Chevington Woods

Trustee Meeting minutes 1/17 /05

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
January 17, 2005

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

President Comanita called the meeting to order at 7:05 p.m.

The presiding officer ascertained the presence of a quorum with eight (8) trustees in attendance:

Carol Comanita, President
Don Roeder, Vice President
Mark Briggs, Treasurer
Will Snell, Secretary
Julie Squier, Trustee
Janet Price, Trustee
Teresa Hartley, Trustee
Rachel Hintz, Trustee

Reading of the minutes: The Chair noted the minutes of the November 15, 2004 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Hintz moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.

Correspondence: None.

Treasurer’s Report: Treasurer Briggs presented the report and distributed copies of the report to the Trustees.

Reports of Standing Committees:

Deed Restriction Committee:

CWCA v. Michael & Kathleen Rozler – A proposed settlement agreement drafted by CWCA counsel and agreed to by the defendants, through their counsel, was distributed to the Trustees assembled. It was noted the fence had been removed and the defendants had agreed to abide by the deed restrictions in the future. Following further discussion, Trustee Price made a motion that the Trustees assembled ratify the agreement and that President Comanita sign the agreement in behalf of the CWCA. The motion was duly seconded and passed without dissent.

Additional fence violation citations – After discussion among the Trustees it was the consensus of opinion that the CWCA move forward deliberately but diplomatically to issue further citations as required for deed restriction enforcement.
Minutes of CWCA Trustees Meeting – 1/17/05 – Page 2


Unfinished Business:

Annual Meeting - Secretary Snell noted the kindness of the Holy Redeemer Lutheran Church in allowing the CWCA to use the church sanctuary for the CWCA Annual Meeting on December 13, 2004. Thereafter, he made a motion that the CWCA make a donation of $50.00 to the church to cover cost of janitorial services, utilities and etc. along with a thank you note of appreciation. The motion was duly seconded and passed without dissent.

New Business: The Chair called for new business.

Sympathy Cards - Secretary Snell suggested that the CWCA adopt a policy of sending a sympathy card of condolence to the family of the deceased when a Trustee becomes aware of the passing of any member/resident of Chevington Woods. Following a discussion among the Trustees, Trustee Snell made a motion that such a policy be adopted. The motion was duly seconded and passed without dissent.

Budget Committee – President Comanita noted that the accounts of the CWCA were now incorporated into the QuickBooks accounting program, which allows the Treasurer to generate various reports showing income and expenditures. She also noted the will of the Trustees, as expressed in the past, to establish a Budget Committee once the accounts of the Association had been audited and then transferred to the computer accounting program.

Thereafter, the President appointed the following Trustees to serve on the Budget Committee: Trustee Hartley, Chairperson; Trustee/Treasurer Briggs, member; and Trustee/VP Roeder, member.

Ice Storm Damage - Trustee Snell reported that he had visited the North Reserve subsequent to the severe ice storm that struck Chevington Woods on December 23, 2004. He noted that several trees had suffered significant damage. It was the consensus of the Trustees assembled that the storm damage would have to be dealt with prior to the Easter Egg Hunt to be held in the spring. Trustees Snell and Briggs volunteered to solicit bids from local tree companies for the required work.

The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Hintz to adjourn. The motion was duly seconded and passed. Meeting adjourned at 9:05 p.m.

Respectfully submitted,


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Will Snell, Secretary