Friends of Summer Meadows HOA

June 29, 2004 HOA Meeting Minutes

Minutes

June 29, 2004 Organizational HOA Meeting Minutes

Organizational Team introduced as Peggy Caldwell, Alan Stephens and Tim Brown
Overview of previous meeting was presented. May 27, 2004 Meeting Minutes
Alan Stephens took 7 minutes to poll the audience for their expectations of the meeting.
Organizational Teams expectations were then revealed as:
1)To Share Info with Potential Members
The Info Sharing covered a brief overview of the information on our HOA website and summarized and presented the results from the survey.
2)Provide an Overview of Proposed HOA Goals and Objectives
THE PROPOSED HOME OWNERS ASSOCIATION GOALS AND OBJECTIVES as derived from the Survey are:
a)Maintenance and beautification projects along 700’ Milton Wilson entry way
b)Organization of a Neighborhood Watch Program
c)Common Area Development
3) Gain Enough Pledges to Move Forward
It was then explained that legal assistance was required to draft the declaration, by-laws, and charter along with filing the paperwork to incorporate HOA. The total cost had been estimated between $3,000- $10,000 with a $3,000 retainer needed to move forward, however; the organizational team remained optimistic that it could be accomplished for around $4,000.
Tim Brown explained that a HOA was needed to:
1)Create a Shell That Will Allow us the Ability to Function Without the Worry of Being Privately Litigated Against.
2)Create or Generate a Renewable Income Flow.
3)Create an Organization That Will be Responsible to the Members and the State as to the Nature of Its Business and the Spending of Its Funds.
The organizational team then stated that in order to move forward they needed the interested home owners to monetarily commit tonight to the future home owners association.
A pledge of $100 dollars was asked for to cover the remainder of this year and the start up costs. Then $100 or less annually.
Tim Brown then advised that the organizational team would keep everyone informed, via the website, of each step of the process. A receipt book was presented and checks were requested to be made out to “Home Owners Association of Summer Meadows”, which had been earlier voted on by the home owners. To allow other home owners the opportunity to budget the funds, a cut-off date was set at August 1, 2004. A list was compiled of those home owners willing to pledge their $100 and receipts were issued to those writing $100 checks to the HOA.
It was then explained that the home owners that pledged their $100 would have their names added to a spreadsheet on the website as a check and balance, so that not only could they verify that we are counting their money but they could see ALL of the money collected. An accounting of where the money would be spent was also promised. All monies initially would go to the Lawyer until an Association was formed. At that point a President, Treasurer and Secretary would be elected as a minimum board which would receive the balance of funds and accept the responsibilities of the neighborhood’s Home Owners Association.
As a wrap-up Alan Stephens reviewed the list of audience expectations that had been collected. The home owners agreed that the following list had not been sufficiently answered and they were tabled for a future meeting. This list is of questions that were outside the boundaries of the meeting:
1) Parameters and Limitations of a HOA?
2) Consensus of HOA?
3) Clarification of Rules & Enforcement Procedures?
4) Association Affect – Members vs. Non-Members?
5) Quorum to change rules?
6) When Can Rules Start to be Enforced?
Questions were fielded
Home Owners Were Encouraged to Commit to HOA.
Kevin Garner’s wife volunteered him, and he agreed, to organize a HOA ”Volunteer Day” to properly clean up the 700’ Milton Wilson Entry Way.
Meeting Adjourned.

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