Grace Meadows HOA

GMHOA Board Minutes 9/13/2010

Attendees:

President - Michelle Cline

Treasurer - Julianne Bidinotto

Secretary - Lea Ann Capel

Sean Johnson- Member-at-Large

Jonathan Rader- ACC Committee Member

The meeting was called to order at 7:05 p.m. by President Michelle Cline.

The first order of business was resolution of the pond encroachment on Lot 14.  Discussion was held regarding replatting the encroached portion of Lot 14 to the Gill family in order to settle the encroachment issue.  The decision was made to hold a special meeting for the homeowners to vote on granting the Board full authority to manage and make any and all decisions necessary in the mediation of Lot 14 at a meeting to include the Gills, the Board, and attorney Kent Davis.  It was discussed that, per Mr. Davis’ guidance and June 18th letter that: 1) as long as the encroachment onto HOA common property exists each member is exposed to any liability issues associated with it, and 2) without at least liability coverage on the entirety of Lot 14 all members are exposed to any potential liability claims associated with any portion of the lot.   Furthermore, the Declarations require the HOA to have insurance coverage for the common area (Lot 14) per Article III, Section 4. Both Brian Robb & Michelle Cline have checked with several insurance companies about obtaining a liability policy on Lot 14, but found no one willing to insure the property unless and until the encroachment issue is resolved.  Therefore, the situation also prevents individual homeowners from obtaining riders to their present homeowner’s policies in order to reduce their personal exposure associated with Lot 14 being uninsured.  Sean Johnson agreed to develop a proposal and plan of action regarding Lot 14 to present to Mr. Davis for legal review.  Sean will then present the proposal and action plan for settlement of the Lot 14 issue to the homeowners at the special meeting.  The proposed special meeting date is November 6, 2010.

The next item of discussion was concerns regarding damaged entry landscaping throughout the summer.  Jonathan informed the board members that two armadillos had recently been trapped and relocated which will hopefully prevent the continued destruction of the landscaping at the front entrance. 

The final agenda item was landscaping improvements along the screening walls at the entrance. The decision was made to table discussion of landscaping improvements for the front until the end of the year or early 2011.

The meeting was adjourned at 8:20 p.m.