Heatherwood Estates

Date: March 2nd, 2004
Time: 7:00 ?¡V 8:00pm
Location: Minsky?¡?¦s Pizza ?¡V 7 Hwy

Attendees: Bill Myers, David Rosewell, Debi Hobbs, George Poe, Martha Poe, Joe Andrews and Paul Gros.

Absent: Mike Smith and Tim Cosens

1. Treasury Report ?¡V Debi Hobbs
?„X Checking Account = $2600.00
?„X Savings Account = $16,676.00
?„X Debi is waiting to deposit 30 checks at a time.
?„X Approx. 125 homes left outstanding on their dues. Home owners have until the end of the month to pay their dues.
?„X Review Past Due letter at next board meeting.
?„X Board has agreed to allow Mindy Dorris to pay $30.00 per month until her dues are current. This will take approx. 10 months.

2. Pond cleaning
?„X Clearwater is our current company for cleaning the pond.
?„X The contract has been renewed. The company is responsible for cleaning pond and maintenance of pump/fountain.
?„X Fountain should be placed in pond sometime in March/April
?„X George Poe is still trying to contact company to skim pond. He will arrange for a presentation at his house for the board members.

3. Lawn Care Company
?„X Lawn care contract is up for renewal. Board has decided to renew contract with current company ?¡V Midwest Lawn and Garden.
?„X Joe Andrews signed the contract this evening.

4. Evergreen Trees by pond
?„X Joe spoke with landscaping company and it was determined that the brown evergreen trees are not dead. They do need to be watered more often or they will die.

5. Pond Cleaning
?„X Bill Myers has tried contacting approx. 4 companies to discuss cleaning our pond. He is not having any luck getting callbacks.
?„X George Poe has recommended contacting Shaw & Sons. He said they will come in with a clam shell and remove the sludge from both ends of the pond. They will also haul away the sludge.
?„X George and Martha Poe to contact local companies for bids on project.

03/2/04 meeting continued....

6. April Newsletter topics
?„X Campers, boats and trashcans left in driveways for extended periods of time.
?„X Letter from the President titled ?¡?§Curb Appeal?¡?¨
?„X Localized mailboxes supplied by Post Office
?„X Single Trash Company
?„X Garage Sale - schedule for last weekend in April

7. Single Trash Company
?„X Tim Cosens is currently working on bids with local companies.
?„X Suggested that HOA pay for yearly trash dues.
?„X Suggested that homeowner will have to be direct billed for large items that are scheduled for pick up.
?„X Suggested contract include recycling.
?„X Suggested contract include semi annual dumpster day. Trash Company to provide large dumpsters that homeowners can get rid of larger items. Schedule for on a Saturday and monitor to make sure that only Stonebridge homeowners are discarding trash.

8. Plants by subdivision entrance.
?„X Bulbs have started to come up. Joe Andrews suggested covering with mulch. The board agreed to an approx. cost of $50.00 for the mulch.
?„X Bill Myers and Debi Hobbs to try and locate Treegator bags for the trees to help keep them watered. The bags hold approx. 20 gallons of water.

9. New Committees
?„X Welcoming Committee ?¡V Amanda Mindham and Debi Hobbs to review cost of goody bags etc?¡K
?„X Party Committee ?¡V Amanda Mindham, Debi Hobbs and Martha Poe. Will start to work on Block Party and possible neighborhood parade.

10. Miscellaneous Comments
?„X Bill Myers has requested a copy of 2003 budget ?¡V Debi to provide. Board to work on 2004 budget at next meeting.
?„X Debi Hobbs has requested two new signs for alternate entrances to subdivision. They will be used for notification purposes.
?„X Amanda Mindham asked if it was appropriate to have signs advertising your business located in your yard for public to see. It is against the rules and a letter will be sent to the home owner if the sign appears again.
***Per article VIII, section 12 of the covenants Commercial Activity Prohibited. No commercial activity of any kind shall be conducted on any Lot... except for sale of home.
Section 19 Advertising Prohibited
No advertising signs, except ''for sale'' or ''for rent'' shall be erected, placed or permitted to remain on any Lot or any resident thereof. No business activities, signs or billboards, etc etc.

?„X Martha Poe suggested placing a newspaper stand down at one of the entrances. Bill will check bylaws to see if it is possible. This will be reviewed at next meeting.
?„X Trash Cans located outside of garage on a daily basis. Several complaints have been filed. Bill said that he would address it in the newsletter and also in letters to the individual homeowners.
?„X House Painting ?¡V Bill to review guidelines and to work on letter to homeowners that have house that need a paint job.