Heritage Village

Board Minutes, Sept & Aug 1999

Oct 05, 1999

HERITAGE VILLAGE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
SEPTEMBER 9, 1999
MINUTES


The meeting was called to order at 6:41 p.m. by Board President Kent Hunter. Board members present were Bill Dickey, Mark Figley, Jan Kearns, Ro Martin and Dave Smart. Also present was Local Government Committee Chairperson Steve Carmine. Tom Karaffa represented ACCU Management.

APPROVAL OF AUGUST MINUTES:

It was moved by Dave Smart and seconded by Jan Kearns to accept the minutes as presented of the August 12, 1999 Board of Directors meeting. Motion carried unanimously.

COMMITTEE REPORTS:

Architectural/Covenants/PIPSA: Chairman Ro Martin reported that the homeowner at 5982 S. Eudora Ct. has completed the work that was requested by the Board for the work done on his yard. Ro stated that the owner of 6217 S. Forest Ct. was sent a first notice on replacing of the siding, however, the homeowner has responded back and would like a delay due to some personal issues. Ro Martin will contact that homeowner and review the situation and report back at the next Board meeting. She also reported that the homeowner at 5991 S. Eudora Way has not responded to the first notice and instructed the management company to send a second notice with a $50 fine and that contact must be made with the Board by the next meeting. Ro also reported at the home at 6023 S. Eudora nothing has been fixed and she will have the attorney send a final notice to them. She also said that the homeowner at 6104 S. Glencoe Way has not responded to the first notice, so a second notice should be sent out with a $50 fine. Ro requested the Board approve Elaina Martin to serve on the architectural/convenient/PIPSA Committee. It was moved by Jan Kearns and seconded by Mark Figley to accept Elaina Martin as the new committee member. Motion carried unanimously.

Legal: The Association attorney, Charlene Long, reported that the house at 4968 E. Lake Ave. has gone through foreclosure and the bank, Prime Rate Income and Dividend Enterprises are now the legal owner and is responsible for the association dues. The Board instructed her to send a letter to the bank instructing them that there are repairs and maintenance that have to be done to the exterior of the home. The Board also instructed Charlene to go ahead and accept the final check from the past owners of 6107 S. Filbert Court in regards to past dues and late fees and interest.

Financial: Kent Hunter reported that the Association is in good financial standing. He noted that the past month of July the categories of pool supplies was over due to the purchase of the new diving board and also the sheriff patrol category was overbudgeted
due to the increased patrols.

Facility Maintenance: Chairperson Mark Figley presented to the Board a bid from JBK Landscaping to redo the area of the lower pool where the tennis courts were resurfaced and the landscaping was

damaged. He stated he would like to review the budget to see if it will allow for repair of the landscaping this year and he will report back at the next Board meeting.

Local Government: Chairperson Steve Carmine reviewed with the Board the schedule of the ACCORD meetings that are coming and he will be attending some of those if any homeowner or Board member would like to attend. Steve also reported that he checked with the Arapahoe Planning Dept. regarding any additional changes or plantings that were added to the Sunset Development screening of their property along Heritage Village?’s property. He indicated he could not find any additional plantings or drawings and that the final that was presented to the zoning commission did not include any of the extra trees that the Association thought should have been in there. He will ask the County Commissioner for assistance in solving the additional trees that need to be put in for the screening of both properties. The Board also instructed Steve Carmine to contact Greenwood Village to check on the progress of the Orchard Road development of land next to the Association?’s property.

Pool: Chairman Jan Kearns reported that the pool closed the day after Labor Day and stated that everything went well for the season. A lot of homeowners were pleased with the management of the pool. The Board instructed Jan to go ahead and purchase a new awning for the upper pool during the off season.

OLD BUSINESS:

Reserve Study: Tom Karaffa of ACCU Management reported that the reserve study contract has been signed and that a representative will be out shortly to meet with some of the Board members: Ken Greenberg, Mark Figley, Bill Dickey and Kent Hunter in regards to what needs to go into the reserve study.

NEW BUSINESS:

Annual Meeting: The Board agreed to have the annual meeting on the second Thursday of November which is November 11, 1999. Two terms will be expiring.

Upper and Lower Pool Watering Systems: The Board instructed the management company to set a meeting with the pool manager, the plumber, the landscape company and a couple of the Board members to research the possibility of separating the watering supply lines that go to the pool and also to the irrigation system before October 15, 1999.

Light Pole Vandalism: Kent Hunter reported that a light pole that was in was in South Suburban?’s park and parking lot area was turned over by vandals. The vandals were caught due to the help of Heritage Village homeowners calling in and reporting it to the police. Kent has thanked the homeowners for that and appreciates all homeowners who cooperate in keeping down the vandalism in the neighborhood.

ADJOURNMENT:

It was moved by Jan Kearns and seconded by Mark Figley to adjourn. Motion carried unanimously. Meeting adjourned 8:55 p.m.


HERITAGE VILLAGE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
AUGUST 12, 1999
MINUTES


The meeting was called to order at 6:30 p.m. by Board President Kent Hunter. Board members present were Bill Dickey, Mark Figley, Ken Greenberg, Ro Martin and Dave Smart. Tom Karaffa represented ACCU Management.

HOMEOWNER FORUM:

A homeowner was present to discuss the Sunrise Development adjacent to Heritage Village. He reported that Sunrise Development was to install a planting of trees as a visual barrier between the Heritage Village Development and the Sunrise Assisted Care facility that was developed three years ago. Board President Kent Hunter reported to the homeowner and the Board that he had been in contact with Sunrise Development and a representative was to be at the meeting. Kent stated that he has talked to Sunrise regarding the visual barrier and that there was to be more trees to be planted and that was what Sunrise Development and the Heritage Village Board had agreed to. It was moved by Dave Smart and seconded by Bill Dickey to hire, as a consultant, Ray Koernig with Land Aid. Ray was the one who had originally negotiated with the planning department for Koebel and Sunrise Development when the property was developed. Motion carried unanimously.

The Board also agreed to obtain the minutes of the planning meeting when the development was approved and with the help of the consultant to see how this can be resolved.

COMMITTEE REPORTS:

Architectural: Chairman Ro Martin reported that the homeowner of 5982 S. Eudora Ct. has not done his repairs to his house and that a second notice with a fine of $50 be sent to him. Ro Martin also reported that a second notice needs to be sent to the homeowner of 6023 S. Eudora Way regarding the retaining wall and bushes and on the second notice, a 10 day response period will be requested.

Financial: Chairman Bill Dickey reviewed the July financials with the Board. He reported that the operating account had $147,586 in it at the end of the month. The grounds reserve had $15,312 and the recreation reserve had a balance of $15,268 at the end of July.
Mr. Dickey reported for the operating expenses for the year, having spent $71,749, which is underbudget by $36,377. However, Mr. Dickey indicated that the heaviest time for expenditures for paying bills is August and September.

Facility Maintenance: Chairperson Mark Figley stated that standard repairs have been done to the sprinkler system over the past month. Some expenditures possibly for next are putting in motion detector lights at the upper pool and a barbecue area.

Local Government: Chairperson Steve Carmine reported that he has attended some of the ACCORD
meetings and he has obtained crime statistics for Arapahoe County. It was also discussed the Centennial
Airport weight limits being increased. He will continue to keep the Board updated on the ACCORD meetings and activities.

Social: Dave Smart reported that the 4th of July party was very successful. The Board complimented Dave for his fine job. Dave reported the 4th of July expenditures were $5,311 and the income received from donations, tips and sales were $1,024. Dave stated that the Summer Sunset Party will be held on Sunday evening at 6:30 September 5th.

Tennis: Kent Hunter reported that there were, due to the reconstruction of the tennis courts, at the lower pool some irrigation lines broken along with the telephone line and that these areas will be repaired and new sod replaced after the tennis courts are taken care of.

OLD BUSINESS:

Reserve Study: Bill Dickey reported that Tom Karaffa of ACCU Management suggests that the Association have a reserve study done on the component parts that the Association owns to see what life is left in them and how much money needs to be put aside each year to take care of these items when the useful life expires. It was moved by Bill and seconded by Mark Figley to approve an outside firm, U.S. Inspect, to do a reserve study for an estimated $2,800. Motion carried unanimously.

Newsletter: Advertising Space: Kent Hunter reported that a homeowner has offered to sell ads for the Association newsletters for a commission of 20% of the revenue.


NEW BUSINESS:

New Tennis Court behind the lower pool: Kent Hunter reported that there appears to be a possibility of additional space where a tennis court could be added. He will contact a contractor to see if that is possible to have a tennis court put in the space in back of the lower pool.

ADJOURNMENT:

It was moved by Dave Smart and seconded by Mark Figley to adjourn. Meeting adjourned 8:35 p.m.