Hillwood Condominium Association

BOARD MEETING NOVEMBER 18, 2003

Dec 03, 2003

The unofficial minutes of the Meeting held November 18, 2003.
Mr. Thorne opened the meeting, the minutes from the previous two monthly meetings were amended and approved and the Owners Forum was initiated.
A resident said she had heard that a unit had gone to auction and was interested in the outcome. Mr. Thorne explained that the unit never went to auction due to a new bankruptcy filing by the resident.
A complaint about brush/branches not being picked up by the landscapers was made, and Mr. Thorne said he would address the issue with the landscaper.
The treasurer?’s report was given by Mr. Patz and then a discussion of the proposed budget for 2004 started.
Residents asked for clarification of some of the line items and exactly how the money would be used. The chairman of the Budget Committee reiterated his concern about the funding of the roads, and why Mr. Patz had reduced the committees recommended amount. A long and circular discussion ensued with the Board eventually voting to accept the Roads funding recommended by Mr. Patz. The Board also voted to accept the 2004 Budget in its entirety as recommended by the treasurer.
Mr. Thorne stated that the cleaning/repairing and sealing of the buildings is almost complete with only three buildings to finish.
The repairs to the fire damaged pool house have not yet been completed, although the unacceptable coquina repair had been removed and re-done.
The board had voted to change water meter reading companies at the last meeting and Mr. Patz stated that the next bill residents receive from Viterra will be the last. Viterra read meters on the 17th of November and the new company American Power and Water Corporation would begin in December.
Mr. Thorne stated that he felt the original plan for tree trimming had been lost site of in recent months and he would be making an effort to get back to the plan of raising the canopy of branches off the roofs.
Under new business, Mr. Thorne reported that his negotiation with Vertical Bridge for the stealth tower had resulted in a doubling of their lease fees to $1200 per month. Because of the need for access to the tower site by truck, however, there were limited areas on the property with the road access needed. Many attendees expressed concern about the size and configuration of the base area (walls and fencing) and perhaps this was not the ?“look?” we have been working towards here at Hillwood. Although the lease fee would help the future boards hold the line on monthly fees, the board felt that this was not something they were comfortable having on the property.
With the change to the documents, meetings with new owners and renters have been initiated. Mr. Thorne recommended that the Building representative be involved with the meetings to help spread the load through out the board.
The Architectural Reviews: Approval was given to enclose a lanai, and approval was also given to install and outside electrical receptacle so that a resident could install low voltage lighting on the access stairway to building 2400.
The Document Committee met to insure the rules and regulations were in line with the documents.
The Mayors Grant project is complete and the permit will be closed.
The Social Committee chairperson announced the Holiday Party will be held December 13, at 7 p.m. A meeting was held on Thursday to discuss the plans. Clubhouse decorating will be Sunday, November 30, at 3:00 p.m. This year we are planning a 50/50 raffle, pictures with Santa and door prizes. Light hors d?’ouvers and sweets will be served. If you would like to bring a dish, Contact me to avoid duplication. Remember to bring your drink of choice and don?’t forget a gift to put under the tree to be eligible for the drawings. Hope to see you there! Barbara