Jefferson Cort Civic Association

Meeting Minutes January 25, 2009

JCCA Board meeting

Jefferson Cort Civic Association
Meeting Minutes
January 25, 2009
Opening:
The regular meeting of the Jefferson Cort Civic Association was called to order at 5:00p.m. on Sunday, January 25, 2009 in Hammond, La at 13275 State Street by Hank Levenson.
Present:
Hank Levenson, Mark Johnson, Leslie Fleury, Daphne Levenson, Dan O’Heren, Rachel Cordone, Beth Freedman, Joe Townsend
A. Approval of Agenda
Agenda consisted of: Meeting Opening, Roll Call- introductions, financial report, Old, Business, New Business, and adjournment.
B. Approval of Minutes
The minutes of the previous meeting were unanimously approved as distributed. These minutes were emailed to board members prior to this meeting of the board.
C. Open Issues
Treasurer’s report: Balance in account is: $2,500.00 plus. Mark will have exact figures at next meeting.
Beautification of Front Entrance: There is still some work that needs to be done at the front entrance which includes landscape timbers or bricks to prevent erosion of existing plants. The Beautification Committee did not have any participation other than those on the board and a few residents near the front entrance.
Dues Drive: Membership continues to be low. Board agreed on moving forward with dues drive plan which includes each Phase Rep going door to door to try and gain support and new members; also information to be distributed through the newsletter. This needs to be a big focus by Phase Reps.

D. New Business
Video Surveillance Camera at Entrance: Ernie Burns checked into cost of camera which was quoted at $7500.00. The Board agrees that we need to shop pricing after we determine what we need at the entrance. Board agrees that each resident should have access to view activity via camera.
Sign for Front of Subdivision: Dan sent pictures via email to the board of a sign that we could use as a template for our own sign.
It was discussed at the general meeting that many residents like the idea of having a sign at the entrance that indicates that this subdivision is restricted. It was suggested to have a sign that reads “No Thru Street” or something similar to discourage non-residents from driving through the neighborhoods.
The Board agreed to email Hank with wording for this sign.
Newsletter: Daphne will continue to organize the newsletter; however, she would like residents to write items for this newsletter as well.
Comprehensive Email List: To cut down on paper newsletters, it will be necessary to gather residents email addresses. The Phase Reps can incorporate this when discussing dues with their respective neighbors.
Restrictions: Each phase has its own set of restrictions. Hank has consolidated this information into one document. He would like to put this document on the website for review by all. Each set of restrictions are filed with the Clerk of Courts and the State but the Board proposes one set of restrictions for all of Jefferson Cort.
It was suggested that in order to start enforcing violations we need to get this information out there especially for new residents. The Board would like to get the consolidated restrictions to all the real estate companies to start.
There is some wording that is bothersome that needs to be eliminated or reworded.
Website: Scott LeRay has offered to continue supporting the JCCA website and monitor activity.
Welcome Package: For new residents the Board would like to create a welcome package which would include items such as: the restrictions, list of residents with their contact information, the Board information, committees, etc. The Board is looking for suggestions and ideas. Sponsorship from various vendors throughout the neighborhood was suggested. Phase Reps will be responsible for welcoming new residents.
Committees: There is an attachment to the newsletter with dues information and solicitation for help in JCCA.

E. Agenda for Next Meeting
Not available at this time.
Adjournment:
Meeting was adjourned at 6:05pm by Hank Levenson, President. The next general meeting will be Sunday, February 22 2009 at 5:00pm.

Minutes submitted by: Leslie Fleury
Approved by: