Jenifer Ridge

2004 HOA Board Of Directors Minutes - February and March

Board Of Directors Meeting Minutes, March 1, 2004

A meeting of the Board of Directors was called to order on Monday, March 1, 2004, at 6:20 pm at the Bluestone Restaurant in Timonium, Md.

Board Members Present – Mary Ann Gruntowicz, Mary Brunk, Tom Klein, Mario VillaSanta, and Tony Vitrano.

Others Present – Janet Paulsen, Bill Paulsen, Bob Hergenroeder, homeowners, and Darrell Wiles from Baltimore County.


Traffic, Roads, Safety, Etc. – Mr. Wiles described the various County programs for traffic reduction and safety. Unfortunately, our community does not qualify for any of these programs. He recommended that regarding safety in the neighborhood, we self police. In his opinion, four way stop signs were not effective and would not be recommended. The striping of Timonium Rd. would be improved. The intersection of Jenifer and Timonium Rd. would be eventually be realigned to line up with the entrance to Jenifer Ridge, but this project would probably not occur within the next few years. He also stated that signals at this intersection or the intersection of Timonium and Thornton Roads were not in the County’s Plans.

Developer Issues – Mary Ann noted that the “punch list” submitted to the Developer still had many outstanding items. She will determine the status of the Developer’s Bond.

Landscaping – The Paulsens presented a list of outstanding Developer issues, many regarding landscaping. They asked if the Association would consider consulting with an arborist regarding the condition of trees in the forest buffer and conservation areas. Regarding the Landscaping Committee that was appointed at the annual meeting, the Board determined that the Committee’s first undertaking would be to seek a new design for the front entrance area and to submit this plan to the Board for approval. The Board also authorized the Treasurer to contract with CFC, the firm approved to maintain the community open space.

Welcome – Tom welcomed Tony to the Board.

Treasurer’s Report – The attached report as of February 29th, 2004, prepared by May Brunk, was presented and reviewed. Delinquent homeowner dues were also discussed.

Minutes of the previous board meeting on February 1st were presented. After much discussion, the minutes were not approved and approval was deferred to a future meeting.

Election of Officers – The following were nominated as officers for the current year:
President - Mary Ann Gruntowicz
Vice President – Tom Klein
Treasurer – Mary Brunk
Secretary – Tony Vitrano
Mary Ann, Mary, Tom, and Tony voted in favor, and Mario abstained.

Document Inspection Policy – A sample policy from a community management newsletter was distributed. The Board agreed to consult with the Association’s attorney to formalize our policy.

Capital Reserve Study – The Board unanimously agreed to hire Architectural Support Group to conduct the study as described in the attached proposal.

Other New Business

1) Mary Ann noted that CFC may have a solution to the grass damaged by autos at the entrance.
2) It was decided to seek the attorney’s advice regarding executive session during Board meetings.

Old Business
1) Mario asked about the status of the Sabracos’s ARC request discussed at the previous meeting.
2) Tony will determine the status of the Newsletter / Web Site Committee.
3) Mary reported that Counsel was reviewing the Articles of Incorporation changes discussed at the annual meeting.

The meeting was adjourned at 9:50 pm.

Tony Vitrano
Secretary

Board of Directors Meeting Minutes, February

I) BOARD MEMBERS PRESENT: Tom Klein, Kath Leahy, Mary Brunk,
Mario Villasanta, Mary Ann Gruntowicz

II) BOARD MEMBERS ABSENT: None

III) OTHERS IN ATTENDANCE: Cynthia Hitt Kent, Esquire, (Jenifer Ridge Homeowners Association Attorney), Barbara McAree (ARC chairperson)

IV) MINUTES: (M. Villasanta) Minutes of the Board meeting for Jan. 5, 2004, were read. Corrections were made. On a motion by Kathy, with the motion seconded, the minutes, as corrected, were unanimously approved.

V) TREASURER’S REPORT: (M. Brunk) Deferred to next meeting.

VI) ANNUAL MEETING: (T. Klein) Agenda discussed. Discussion to allow Board candidates to be asked questions at annual meeting. Board members agreed to this process.

VII) ARC: ARC reported on landscaping proposal for 504 Whithorn Court. Board reminded ARC of their position to make decisions and Board’s independence from those decisions.

VIII) NEW BUSINESS: None

IX) DOCUMENT INSPECTION: (M. Brunk) Deferred to next meeting.

X) RESERVE STUDY: (M. Gruntowicz) Two different companies submitted proposals. Board members to review both prior to March meeting.

XI) LANDSCAPING: (M. Brunk) Discussion took place regarding trees planted in front of homes in grass area between sidewalks and curbs. It was clearly defined that all trees in these areas are the responsibility of each individual homeowner.

XII) CONFLICT OF INTEREST POLICY: (T. Klein) Deferred to future meeting.

XIII) OLD BUSINESS: A. January Board Meeting Re – Kindercare: It was reviewed and agreed that at January’s Board meeting, a letter was approved to be sent noting our community’s concern over the possible effect of the proposed land use change at 206 W. Timonium Rd., and the effect of said change on the Jenifer Ridge community. The wording of said letter was done at the January meeting and approved by all Board members. After the January meeting, T. Klein had concerns that the HOA Articles of Incorporation did not allow this letter to be sent out by the Bd. He requested an opinion from C. Kent. C. Kent advised that the HOA Articles of Incorporation, in her opinion, did not allow such a letter to be sent. T. Klein notified Bd. members, 1-2 days prior to the date the letter needed to be received by the recipient, that the letter had not been sent.
C. Kent went forward to explain that the letter stating the HOA’s concerns over the proposed land use change placed the letter in a “gray” area. She educated the Bd. that the present wording in the Articles of Incorporation were used to assure our tax-exempt position, and that Bd. duties were to protect the health, safety, and welfare of Jenifer Ridge. She advised she would have to study the matter further.
Based on this input from counsel, the Board passed a motion to have counsel explore amending our Articles of Incorporation, without endangering our tax-exempt status, to allow the Jenifer Ridge Bd., in the future, to take a position, if necessary, on matters that could affect the health, safety, and welfare of Jenifer Ridge.

OLD BUSINESS: B. No-Impact Home Business: Board reported contacts
from Jenifer Ridge homeowners expressing concerns over in-home business activities taking place in the community, and that such activities could be out of the range of a No-impact Home Business as noted in our HOA docs and as defined by Baltimore County. C. Kent was asked to comment. Discussion followed. C. Kent advised the Board to assess each expressed concern from Jenifer Ridge homeowners as submitted and take appropriate action as necessary.

XIV) ADJOURNMENT: Mary Ann motioned, the motion was seconded, and all
Board members agreed that the meeting be adjourned. Adjournment at 7:00 p.m.