LaCrosse Pointe Homeowners Association

1-12-2010 Minutes

Minutes of LaCrosse Pointe HOA Board Meeting

January 12, 2010

1. Call to order by Tom Nicholas

2. Quorum declared with the following in attendance:

    Tom Nicholas, Sharda Sawhney, Christine Moritz, Ted Sawyer,

    Cindy Dameron, Dianne Higgins

3. Minutes of October Board meeting to be presented/approved at next meeting.

4. Treasurer’s Report:  Sharda presented a detailed summary of the 2009 budget.  Tom requested billing address changes for:  Francis Landscaping; Progress Energy; City of Raleigh; Nationwide; and Sun Trust.

5. Brief sketch of New Board members’ experiences:  suggested by Tom in order to guide new and existing members to determine positions they were interested in/most suited for.

6. Election of Officers;  after a round-table discussion, the following nominations were made:

President:  Ted Sawyer, nominated by Dianne, 2^nd  by Cindy, unanimous vote

V. President: Tom Nicholas, nominated by Ted, 2^nd by Christine, unanimous vote

Secretary: Christine Moritz, nominated by Tom, 2^nd by Dianne, unanimous vote

Treasurer: Dianne Higgins, nominated by Cindy, 2^nd by Tom

Member @ Large: Cindy Dameron, nominated by Tom, 2^nd by Ted

7. Assignment of responsibilities not outlined in ByLaws:

1. Liaison to Francis Landscaping: Cindy
2. Postings to the website: Christine.  

. Tom noted an Agenda would be posted two weeks prior to Board meetings. 

. Another communication issue raised was whether the Covenants and   ByLaws should be posted on the website.  Cindy suggested that a link to   wake.gov be added to the website, and Ted said he would consult our attorney for suggestions.

. Tom made note of a courtesy request he proposed to the previous Board:

 each Board member would inform the others whenever he/she would be out      of town.

1. Creation of 2010 Architectural Committee: Cindy will contact the existing committee to see if they want to stay on – Stan Pickett, Dorothy Cawley, and Mary Hinsburg.  Cindy will also contact prospective new members – Sonny Dowdy, Donna Fitzgerald, and Mike McLamb.
2. Decision on tree removal and replacement of trees and shrubs: decision delayed until further inspection, with decision to be made at next Board meeting

8. Miscellaneous Items:

A Motion was made by Tom to have Ted send a letter of thanks to all outgoing Board members, 2^nd by Cindy, unanimous vote

1. Letter to community: Ted will compose and distribute a letter to residents informing them of the new Board members, along with their contact info.

1. Treasurer and President to meet at Sun Trust:  ASAP with Sharda, Ted, and Dianne.  Sharda and Dianne agreed to meet at an early date for the transfer of financial records.

9. Other Items:

Cindy raised the question of mailbox deterioration and the high cost of repairing them.  Tom referred to the Covenants saying all mailboxes should look the same,   He concluded that replacing the posts with anything other than the existing design would require a change to the Covenants.

10. Next Board meeting scheduled for February 23, 7 PM at Ted’s house.

11. Motion to adjourn made by Tom, 2^nd by Cindy, unanimous vote.