Martinique Condo Home Owners Association

Minutes from April 5 Board Meeting

Apr 11, 2003

Approved Minutes from April 5 Board of Directors Meeting


Board of Directors Organizational Meeting
April 5, 2003

Kevin Lindahl called the meeting to order at 10:00am.

Roll was taken and board members present were: Kevin Lindahl, Al Chubb, Ed Knudsen and Kathy Gautsch

The minutes of the March 26 Board of Directors Meeting was approved as circulated.

Committee Reports

Walkway Committee: Lois Lindahl reviewed proposal from United Engineering Consultants to prepare design and specification documents for walkway drainage and urethane deck coating. The cost was minimum of $6000. Also, three contractors have been identified and the committee will meet with them to select samples of colors and designs. All three contractors provide a 5-year warranty and will remove the existing coating first. The Walkway Committee recommended that the engineer not be used for several reasons:
?· Cost was too high. Bob Rowean contacted engineer to reduce cost but hasn?’t heard back as of this meeting
?· They felt that the contractor could do the same work as the engineering firm ?– one contractor had the same instrument for dectecting the location of tension cables and reinforcing steel to validate that a through deck drain is possible and to develop a plan for drainage
?· Committee members and the contractor could write specs
?· We may be interested in using part of the services proposed by the engineer
After much discussion, the board passed a motion to retain the engineer to perform the functions as stated in the proposal. The board believes it is important to have this project supervised by an engineer to minimize risks and maintain quality control.

Unfinished Business/Existing Projects

?· Priorities: The board reviewed a list of 24 projects to be completed, ranked them in order of priority and assigned a board member to oversee its completing.
?· Moving/Deliveries: The board will provide a list for sellers and buyers covering rules for moving, e.g. elevator pads being placed out and put back, moving boxex and furniture must be through garage and not lobby, etc. In the meantime, an email will be sent to all owners reminding them of furniture delivery and elevator pads and the board will look into putting a sign above the call box directing furniture delivery to the garage.
?· Committee Structure: The Pool Committee will be combined with Maintenance and Grounds and all other committees will remain as is. A list will be posted on the bulletin board in the garage and all owners are encouraged to sign up. An email will be sent notifying all of the sign up sheet.
?· Service and Repairs: A Service/Repair Request Form will be placed in a basket in the clubroom. As needs are identified, owners fill out a form and leave in the appropriate basket in the clubroom. Board members will check daily.
?· Cleaning: A daily cleaning/maintenance list will be developed for Ray. The cleaning committee needs to compile a list of supplies we need to keep on hand, e.g. light bulbs for elevator, etc.
?· Emergency Contacts: A contact/information sheet will be created for board members for emergencies: elevators, plumbers, A/C, etc.
?· Email Update: An owners email list will be updated and provided to all owners
?· Rules: A laminated copy of general rules will be placed in all owners units to provide an easy overview for guests.
?· Parking Rentals: The board passed a motion to extend the parking rentals to 6 months
?· Management Company: Interested board members are invited to go to TJW, our management company, to get an overview of the work they do for the Martinique and meet managers on Thursday April 10. Kevin will confirm after checking with TJW.
?· Recognition: Appreciation was given to the outgoing board for the great job they did during the past year.

New Business: (none submitted)

Adjournment: Kevin adjourned the meeting at 11:45am.

Submitted by Kathy Gautsch