Martinique Condo Home Owners Association

Minutes from August 18, 2003 Meeting of Board

Oct 14, 2003

Minutes from August 18, 2003
Martinique Board of Directors Meeting


Kevin Lindahl called the meeting to order at 4:00p.m.

Board members present were: Kevin Lindahl, Eddie Knudsen, Alan Byrne, and Kathy Gautsch

The minutes from the June 5 meeting and the minutes from the June 30 special meeting were approved as submitted.

Reports of Officers:

?· Roof Door Hinges: The hinges on the roof door have been replaced with stainless steel hinges and the handle will be replaced soon. Allen Green will pick up the costs.
?· Roof Issues: Michael Short, 703, hired an independent roof contractor and the findings from that report were given to Jim Mack, Allen Green and R & R Roofing. Allen Green will take care of issues that need to be resolved.
?· Windows: Representatives from Allen Green Construction, New South and Bell-View Windows met at the Martinique, visited several units and convened to determine the cost-sharing for replacing all windows with new standard windows. They will have another meeting in a week or so and will advise us of further details regarding start date, etc.
?· Elevator Pads: A second set of elevator pads are in the clubroom storage closet for use in moving furniture or any large items. Please take the time to use the pads, as we need to protect the stainless steel from additional scratches.
?· Cabinet Repairs: Another list is being compiled of units who have delaminating issues. Please advise a board member if you need repairs if you haven?’t already done so.
?· The lobby door access code has been changed and owners have been notified. If you forgot the code, contact a board member.
?· Walkways: There were 20 votes for the new color, 0 votes against and 4 no responses. Our contract and the original start date have been postponed due to changes in the new laws, which went into effect in July. Our contractor states he was not aware of the changes, which we had in our contract, and he doesn?’t want to sign our contract or pay his attorney to review it. Our engineer, United Engineering, is working with our attorney and the contractor to see if we can come to an agreement.
o A motion was made and passed that we will look at another contractor if we have no resolution by Sept. 15.

Committee Reports

?· Cleaning: New cleaning schedule has been working out well with Ray
?· Entertainment: Next party will be September 1; notice will be placed in elevator and sign-up sheet will be placed on bulletin board in garage
?· Grounds & Maintenance:
o The committee is looking at upgrading the landscaping and researching ways to save the palm trees from beetles. They will be talking to various experts and getting prices.
o The walkway to the beach needs to be washed and sealed and boards need to be screwed down ?– timing of this project is tbd
o Some inside storage rooms have rusting pipes and they will be sanded and painted as necessary. So far it appears to be confined to the 4th and 5th floors only.
o The pool deck is not in good shape with cracking and appearance and the committee wants to bring to our attention that it will be a future project. The committee will research options.

Unfinished Business

?· Air conditioning elevator room: Marvin will check out a portable free-standing air conditioner to eliminate the dust, sand and salt that is accumulating in the room and on the equipment.

New Business

?· A motion was made and passed to form a Welcome/Orientation Committee
o Committee members are: Alan Byrne and Lois Lindahl with Esther Berry as alternate
?· A Lobby Decoration Committee was also formed to look at ways to improve the lobby and also discuss Holiday decorations. This committee will make recommendations and provide approximate costs at the next board meeting. Input is welcome by any of the committee members who are: Kathy Gautsch, Tim Bober and Esther Berry
?· Heavy rust in showing through the window frame by storage rooms on several floors and needs to be repaired before the walkways are done
?· Kevin will check with Allen Green about tinting being available on the new windows.

A motion was made and passed to adjourn the meeting at 5:07p.m.


Respectfully submitted by Kathy Gautsch