Martinique Condo Home Owners Association

Minutes from the October 8, 2002 Board Meeting

Mar 13, 2003

(NOTE: These minutes were approved by the Board on November 13,2002.)


Board of Directors Meeting, October 8, 2002

Chuck Bonini, President of the Homeowners Association, called the meeting to order at 7pm.

- Chuck introduced Southern Comfort Protective Systems who gave a presentation on their Air Conditioner Preventive Maintenance Program. The fee for this maintenance is $500 plus up to $50 per maintenance trip twice per year. The warranty is a 5-year Limited Warranty; from the date the units were initially installed (so at this point in time it becomes three years). A letter will be sent to all homeowners to inquire about owner interest.
- Chuck asked that homeowners cease going directly to Ray with cleaning requests, and instead give all suggestions to Marvin Berry, who is the chairman of the Cleaning committee. Ray is responsible for washing the roof A/C units; Marvin will check to be certain this is being done monthly.
- The minutes from the Sept 8, 2002 board meeting were read and several corrections were made prior to their approved by the board relative to parking, code work, and windows.
- Tim Bober provided the Treasurer?’s Report. The Board received $20,000 from Jim Mack; $10,000 for repair of elevators and $10,000 for repair of walkways and balconies. These monies have been placed in an interest account until December 1. Reserves are now fully funded, and it appears we should have $2000 to $2500 positive balance at year-end. One owner has not paid the special assessment of $870 plus a $30 interest charge. Tim wants to charge 18% on the special assessment, which was approved by the board.

Unfinished Business:

- Chuck reported that the replacement of defective cabinet doors is now down to two cabinets in two units and should be completed by the next board meeting.
- Chuck reported the cracked driveway sections are being replaced, with upgraded cement.
- Tim has two bids for air conditioning the electric room, which was recommended by Otis elevator for temperature control, and to eliminate dust/salt from the room. Two bids were received: one for $715 and the other for $1800. The board authorized Chuck and Tim to spend up to $800 for an appropriate unit. We also have been experiencing problems with the elevator doors not opening, and Otis recommended that brush sweeps be added to eliminate the corrosion that is building on the tracks and causing these problems. A bid of $1667 was received from Otis to make this upgrade. The board approved this expenditure.
- Attorney: Chuck reviewed his meeting with our attorney regarding the drafting of the release letter Jim Mack required prior to pay the homeowners association $20,000 for repairing the elevator and the walkways. This release covers both the walkways and balconies. Chuck recommended that $2,000 be set as a reserve to take care of any problems we have with balconies. This was approved.
- Lobby A/C: Chuck reported that repairs are under way; and should be corrected by end of this week.
- Roof: Unit 703 has a roof leak; Chuck is working with the general contractor to correct this problem. We also had a lighting strike on the Southeast corner of the roof. Chuck is working with Allen Green construction to remedy.
- Walkways:
o A lock was installed at the top of the stairs on the 2nd floor.
o Door sweeps have been installed on all storage doors. Chuck requested funds at the last board meeting and it was approved.
o Surface repair: there are currently four proposals for repairing the walkways. Lois presented the objectives of the walkway committee and then presented her initial research on using tile to repair the walkways, at a projected cost of approximately $23,000. Alan Byrne presented two alternate approaches -- the first application uses material similar to what is used at the pool to cover the walkways, and would cost $9,818. The second approach also uses a coating approach, and is installed at the Ocean Quest Condos. It is estimated to cost $10,910. Chuck presented a solution from R. J. Coating, which was applied to unit 501?’s balcony. The cost is estimated at $18,890. Due to the number of options the board decided to have a separate meeting to fully discuss all options and the need to hire an engineer. Notice will be sent to all homeowners with the date of this meeting.

- Windows: Chuck met with Bellview and Allen Green construction regarding window repair. Bellview brought an engineer to study and report repair alternatives. Allen Green is waiting for the engineer to report his findings and recommendations before proceeding.
- Landscaping: The landscaping company has agreed to replace three palm trees and the bushes that have died.
- Pool: Our sign has been completed and should be installed in the next two weeks. Also, Jim Mack agreed to replace the Plexiglas around the pool.
- Exterior Vents: The vents on the south side of the building will be replaced by the end of this year.
- Water Pump: Much work has been done to correct the problems with one of the two pumps.

New Business:

- Chuck proposed that the board be approved to be able to spend up to $500 without convening a meeting. The board approved this proposal.

Committee Reports:
- Kevin gave the board a draft of his rules committee meeting. The board approved these rules with no changes. A copy of these rules will be posted on our web site and the board will also ask the management company to include a copy in the next quarterly assessment mailing.


The meeting was adjourned at 10:28pm.