Martinique Condo Home Owners Association

Minutes from April 8, 2004 Board Meeting

Jun 04, 2004

Minutes from April 8, 2004
Martinique Board of Directors Organizational Meeting



New Board President, Ed Knudsen called the meeting to order at 11:00 a.m.

Board members present were Ed Knudsen, Alan Byrne and Kathy Gautsch.

The minutes of the March 24, 2004 meeting were approved as submitted with the notation to attach the list of projects accomplished by the 2003-4 Board of Directors.

A motion was passed to appoint Lloyd Graham and Penny Bober to the Board of Directors to fill the vacant positions. Officers are as follows:
Ed Knudsen, President
Alan Byrne, Vice President
Penny Bober, 2nd Vice President
Lloyd Graham, Treasurer
Kathy Gautsch, Secretary

Unfinished Business

1. Windows: Ed Knudsen was informed by our attorney that negotiations between Allen Green Construction, New South and Bell-View have fallen through and we are back to ?“square one.?” Our attorney recommends sending a letter of Intent to Sue to all parties involved (Jim Mack, Allen Green Construction, New South and Bell-View) to protect our interests. The letter will cost approximately $2000. The board passed a motion to proceed with this process.

2. Cabinets: Ed Knudsen checked with Allen Green regarding the delay in repairing the cabinets. Allen states that the cabinet doors have been delivered to Rodney Novak for installation, but apparently Rodney doesn?’t want to do the job. Allen sent a ?“strong?” letter to Rodney to complete the project and Ed will continue stay in touch with Allen until it is completed.

3. Financial Report: Lloyd Graham reports that we have not received a financial statement from TJW this year. Jackie has been out of town for two weeks due to her mother?’s death and will be back at the end of this week. Lloyd will pursue getting the reports up to date as soon as possible.

4. Walkways: This project is almost completed. The stairway from the 2nd floor to the pool will be completed in the next week or so. Alan Byrne was advised that the risers will be finished in the solid gray used in the first coat, since it is not possible to apply the final finish in an upright position. Alan has also asked them to give us a quote on covering the pipe outside storage rooms on each floor with the same treatment the used on new drains in ceilings of each floor.

a. We will know our final costs in the next week. It will probably be ?“around?” $75,000. In the meantime, they are doing touch-up painting and cleaning up.
b. Many thanks to Alan for his many hours overseeing this project and to the walkway committee ?– the results are great!
c. Although board members will do a walkthrough of all floors, Alan would like owners to check out their own floors and let him know of any deficiencies/issues they notice.
d. Several owners expressed an interest in refinishing their balconies. It was suggested that we wait until the building needs to be repainted ?– probably in the next year or so. That way, workers won?’t have to go through individual units to do the work, they can use the lifts and/or scaffolding the painters will be using and work from the outside. The board recommends using a color similar to the current balcony color for consistency, resale value and cost. Cost tbd at time of work.


5. The building will have to be painted in 2005. It was recommended that we not
only paint, but also caulk where necessary and use waterproof paint. Cracks occur from settling of the building. Several units were still reporting leaks. This could be from a combination of window issues and cracks in the building.


6. The 6th floor elevator door has still not been replaced. We will continue to pursue the repair and insist on no charge. It was suggested that a board member be present when the old plating is removed.


7. Roof: R & R Roofing changed all hinges on roof door to non-corrosive however they did not change the handles, which are rusted through. Ed brought photos of the rusted handles to R & R and they are supposed to repair this week. We also need to follow up with R & R regarding repairs on roof.

8. The pool heater part, which was ordered 2 weeks ago, has still not arrived. Ed will contact Pete at TJW to find out what delay is.

9. The garage vent on the west side of the building still needs to be repaired. Bill at TJW was going to give us an estimate and we haven?’t heard yet. The whole outside frame is rusted and two louvers are broken.

10. Some individual storage room pipes are rusted. Owners are requested to check their rooms and advise a board member if their pipes are rusted. We will have our maintenance person sand and paint them once a list is compiled.

11. Board Priorities: Ed Knudsen asked board members to make a list of projects to be accomplished and give to him so we can set priorities.


The next meeting will be held on Friday, April 16, 2004 at 11:00 a.m.

A motion was passed to adjourn the meeting at 11:45 a.m.


Respectfully Submitted,

Kathy Gautsch, Secretary