Martinique Condo Home Owners Association

Minutes from the January 2003 Board of Directors Meeting

Mar 13, 2003

(NOTE: these minutes were approved by the Board on February 11, 2003.)

Board of Director?’s Meeting
January 9, 2003


Chuck Bonini called the meeting to order at 7:30pm.

The board approved minutes for the Budget and Board of Directors meetings held on December 3, 2002.

Committee Reports:
- Finance: the Board approved a fifty-cent raise for Ray. In addition Tim reported that the $20,000 we received from Jim Mack was funded into a walkway reserve, eliminating a potential income tax liability.
- Building & Grounds: the Board approved the expenditure of $196 for a TV/VCR for the exercise room. Also, Chuck reported at the December homeowners meeting that he received an estimate for cooling for the electrical room. Recent information now reveals that the estimate did not cover installation cost and electrical work. Chuck will speak with Allen Green Construction to see if other alternatives are available before proceeding.
- Entertainment Committee: all homeowners are invited to help take down the tree on Sunday, followed by a potluck dinner. A sign up list will be posted by the elevator.
- Pool Committee: A new hot tub cover was purchased for $14, which is performing well at keeping the water hot. The committee will research a similar cover for the pool. The pump that provides the air to the hot tub is not working correctly, and it will cost an additional $200 to repair. The board approved this expenditure.

Chuck spoke to Allen Green regarding the replacement of our leaking windows, and no court date has been set between the litigants; in fact, Allen does not expect a court date until this summer. Allen Green?’s attorney will be in contact with the other litigant?’s attorney in several weeks; Chuck will follow-up and report on the progress at the February board meeting.

Chuck reported the results of the drawing for the unassigned parking spaces. Ed Knudsen and Jim Mack won the drawings, which is effective for the first quarter of 2003.
Tim Bober reported that all fees have been collected.

Allen Green Construction completed repair of Unit 703?’s roof leak, along with the damage caused by a lightening strike. Chuck reported that Allen Green Construction went ?‘the extra mile?’ with these repairs.

Cabinets: The board is still working to get all units repaired.

Unit 602 reported intermittent water low water pressure and air in the water lines. This problem is caused when the city loses water pressure and not our pumps. Also moisture in several bathroom vents, creating rust around the exhaust vent. This problem may be caused by not using the exhust fans enough especialy in the guest baths.If any owner has similar problems please notify Chuck.

Unit 303 reported a rusting front door, and handles that are pitting. The doors were being painted until we lost our painter,we have paint and will continue when the temperature gets warmer. We have polished most of the common door handles. Chuck asked that all homeowners perform some periodic maintenance, such as cleaning of exposed doors, balcony railings, and door handles to improve both appearance and to minimize these problems. Ray cleans the walkway railings. Chuck will ask Ray, our maintenance person, to check the common areas more frequently.

Remaining punch list items: Leo from Allen Green Construction needs a finalized list as soon as possible. All owners need to email, call, or mail to Chuck all outstanding issues by January 25.

Building vents: Chuck met with Jim Mack recently regarding the replacement of these vents, and was told that Jim is getting estimates for this work.

Landscaping: New plants are in and Chuck installed a wind barrier to protect them from the winter elements.

Walkways repairs: Bob Rowean of the walkway committee reported the results of their meetings with three engineers. Their recommendation is to hire Bob Fitzpatrick of United Engineering to advise us on repairing the walkways. Step 1 is to contract with Fitzpatrick to perform an analysis of the two walkway repair alternatives, listing each alternative?’s pros and cons, and projected cost. The board approved spending approximately $500 for this analysis, which should be completed by the next board meeting, currently scheduled for February 11.

Elevators: A recent inspection by Otis Elevator shows our elevators are being well maintained and the shafts are completely dry.

New Business:

1 The board scheduled the annual meeting for March 26. TJW will send a notice to all homeowners 60 days in advance.
2 Unit 202 asked if people would be willing to share with other homeowners items such as toys, games, etc. that visitors may occasionally use. It was suggested that these items be posted on the Martinique?’s web site, so notify Lloyd Graham, at lgraham@anseris.com if you have items to share.

The meeting adjourned at 9:02pm.