Meadowood Neighborhood Association

About our association

2004 Elected Officers

President:
Vice-President: Warren Tyler
Secretary:
Treasurer: Lou Boeh

BYLAWS

MEADOWOOD NEIGHBORHOOD ASSOCIATION BYLAWS

Article I. – Name

The name of this organization shall be the Meadowood Neighborhood Association, hereafter known as MNA.

Article II. – Boundaries

The geographic boundaries of the Meadowood Neighborhood Association shall be Apollo Road, Brand Road, Overland Drive and Torrance Drive.

Article III. – Purpose and Aims

The purpose of the Meadowood Neighborhood Association shall be to form a voluntary coalition to support projects and programs which promote the common good of our members; to inform, educate, and provide an open forum for the free discussion of all issues which affect our neighborhood and promote cooperative action; to build a better neighborhood by reducing and preventing crime; to develop a cleaner, safer, healthier neighborhood and improve the quality of life for all its residents; to solve problems which exist or arise within our boundaries; and to enable our members to work together to determine the needs of our neighborhood and fully utilize all available resources to respond to those needs.

Article IV. – Membership

Section 1. Individual membership shall be open to any person who is at least 18 years of age who resides or owns within the boundaries described above, upon payment of the annual dues. Eligibility is to be without regard to race, creed, color, or national origin.

Section 2. Annual dues will be $10.00 per household. These funds will be used for flyers, newsletters, membership directory, and other materials needed in the Association. Membership dues are non-refundable. First time member’s annual dues will be on a pro-rated basis after the first ninety- (90) days of the operating year.

Section 3. All funds of the MNA shall be deposited to the credit of the Association in such bank, which is insured by an agency of the federal government as the Board of Directors may select.

Section 4. Each household shall have one vote, regardless of the number of dwellers. Voting shall be by written ballot or voice vote as prescribed by the Board of Directors and announced by the President prior to each vote. All matters voted upon, except the amendments of these bylaws, shall be decided by a simple majority of those voting, either in person or be written proxy filed with the Secretary.

Section 5. Each member of the Association is eligible to serve as an officer, director, or on any committee of the Association, to vote on matters as provided by the bylaws, and to attend any business or social functions of the Association.

Section 6. It shall be the responsibility of the Board of Directors to maintain a current membership list of the Association, which shall be open and available for inspection upon request from other members. This list shall be comprised of persons and entities that qualify for membership who have enrolled as members by payment of dues.

Article V - Board of Directors and Officers

Section 1. The Board of Directors shall be composed of four (4) officers and a maximum of eleven (11) directors to be elected at a general meeting of the Association. One Director shall be elected from each street with Torrance having two (2) Directors. The directors shall be elected for a two-year term and at least one-half shall rotate off each year to be replaced or re-elected. No director shall serve more than six consecutive years. Those members serving on the Board at the time of these bylaws being approved shall draw lots to determine who shall serve a full two-year term or a one-year term to begin the rotation.

Section 2. Each year the general membership shall elect the following officers from its membership:

A. President
B. Vice-President
C. Secretary
D. Treasurer

Section 3. Directors and officers shall serve the term for which they are elected or until replaced. No officer shall serve more than three consecutive terms in the same office.

Section 4. Duties of the officers are as follows:

A. President: The President shall preside at general membership meetings of the Association and meetings of its Board of Directors. The President shall appoint a parliamentarian and invoke Robert’s Rules of Order whenever he/she deems it necessary for any meeting, and shall perform such other duties as may be prescribed by the Board of Directors. The President shall have the authority to represent the Association in its relations with other persons and organizations, except as otherwise provided herein.

B. Vice-President: The Vice-President shall act as the aide to the President and shall preside at meetings in the absence of the President. The Vice-President shall monitor and receive committee reports prior to the meeting.

C. Secretary: The Secretary shall maintain accurate minutes of meetings of the general membership and meetings of the Board of Directors. The Secretary shall be the custodian of all official records of the Association, including the membership list and perform such other duties as the Board of Directors may prescribe.

D. Treasurer: The Treasurer shall have custody of all funds and shall keep a full and accurate account of all receipts, disbursements, and expenditures of the Association. The Treasurer shall present a financial report at each general membership meeting of the Association and meetings of the Board of Directors. All checks shall require two signatures of either the President, Vice President or Treasurer.

Section 5. The Association or its Board of Directors shall not enter into any contract in the name of the Association, except as recommended by the Board and approved by the general membership.

Section 6. Its Board of Directors shall manage the business and affairs of the Association. The Directors shall in all cases act as a Board, and may adopt such rules and regulations for the conduct of meetings and management of the Association, as they may deem proper.

Section 7. At any meeting of the Board of Directors, a simple majority shall constitute a quorum for the transaction of business.

Section 8. The Board of Directors shall meet at least four times each year. All meetings of the Board of Directors shall be open to any member of the MNA, with prior notice provided to a board member.

Section 9. Any member of the Board of Directors may be removed for cause by a majority vote of the members attending a general membership meeting of the Association.

Section 10. In the event that a vacancy occurs in the Board of Directors, such vacancy shall be filled by a majority vote of the general membership.

Section 11. No member of the Board of Directors of the Association shall receive any form of compensation from any source in connection with the discharge of his/her duty as an officer.

Section 12. A meeting of the Board of Directors may be called at any time by the following:

A. President
B. Majority of the Board of Directors

Article VI. – Meetings

Section 1. There shall be a minimum of four (4) meetings per year of the general membership of the Association. The election of the Board of Directors and Officers and the presentation of the annual reports shall be held at the October meeting.

Section 2. A meeting of the general membership may be called at any time by any of the following:

A. President
B. Majority of the Board of Directors
C. A petition signed by no less than twenty (20%) percent of the members in good
standing.

Section 3. Notice of any meeting of the general membership or meeting of the Board of Directors shall be given in accordance with procedures established so as to assure reasonable and sufficient notice. Notice shall state the place, date and time of the meeting and the general purpose for which the meeting is held. Notice shall be given a minimum of seven (7) calendar days prior to the meeting. Notice may be given via flyers, email, postcards, or neighborhood newsletter.

Section 4. A majority of the active individual membership at any meeting of the general membership for which proper notice has been given shall constitute a quorum for the transaction of all business of this Association.

Article VII. – Subcommittees

Section 1. The President, with the approval of the Board of Directors, may create and appoint standing or temporary subcommittees with such authority and responsibilities, as it deems necessary for the accomplishment of the purposes of the Association. Chairpersons of the standing subcommittees shall be composed of members of the Board of Directors.

Section 2. Subcommittees may include:

A. Membership
B. Newsletter
C. Welcoming
D. Crime and Safety
E. Code Compliance
F. Beautification
G. Civic Interest

Article VIII. - Parliamentary Authority

Section 1. The conduct of business of the Meadowood Neighborhood Association shall be governed by the rules contained in the current edition of Robert’s Rules of Order Newly Revised.

Section 2. The resolution of any internal dispute or any grievance against the Association or its Board of Directors shall be the responsibility of a mediation committee comprised of three persons elected from the general membership by the general membership.

Article IX. – Amendments to Bylaws

These bylaws may be amended at any duly convened general membership meeting of the Association by a two-thirds vote of the members present, provided that notice of the proposed amendment shall have been given at the general membership meeting immediately prior to the one at which the vote will be taken.

Article X. – Miscellaneous

The Association shall not endorse a political candidate or political position. The Association may monitor and act upon zoning and local community issues which affect the neighborhood association area. Any member, including officers, directors and committee chairmen, may, as an individual, support political candidates of their choosing.

Article XI. – Dissolution

This Association may be dissolved by the same procedure as that provided for amending the bylaws. All debts of the Association must be paid and provisions made for the responsible disposition of any assets.

Original bylaws adopted in 1986

Revised September 23, 1993

Revised January 29, 2002