Mogollon Estates HOA

Board Meeting Minutes from 8/28/04

MINUTES FROM 8/28/04 - Ken Flogerg's home

ATTENDEES: Ralph Ballantine, Jim Beam, Theresa Bender, Keith Brock, Kathy Christensen, Ken Floberg, Mark Herreid, Ed Meyer, and Shane Siren. Marta Ludwig was unable to attend.

MINUTES: Ken Floberg read the July 25 Board minutes. The minutes were accepted as read.

TREASURE'S REPORT: Ken Floberg reviewed the monthly and year-to-date Profit & Loss Statement plus the monthly Balance Sheet. The following is a summary. For details call either Ken Floberg or Marta Ludwig.

PROFIT & LOSS STATEMENT SUMMARY:
Income $800.00* (August 2004)
Expenses $491.42 (August 2004)
Balance $303.58 (August 2004)
(Year-to-date totals were not provided)

BLALNCE SHEET SUMMARY:
Assets (Operating & Reserve) $10,283.81
Liabilities none
Balance $10,283.81

* This was not included in the data Marta provided. Ken added this input.

ACCOUNTS RECEIVABLE: A contract has been signed with Layton Taylor Collection Agency to collect the debt owed by the owner of lot 277. The owner of lot 322 agreed to pay his full debt. The first installment of was received August 7th. The next installment is due the first week of September.

IMPROVEMENT COMMITTEE REPORT:

Received a response from the owner of the Mogollon Resort Cabins in regards to trespassing. The owner states he advises all renters and owners not to trespass onto Mogollon Estates property that boarder the cabin property. He also stated that people from Mogollon Estates trespass onto his property. The owner of lot 310 has put up “No trespassing” signs on his property.
Closed Violations and/or Owner Inquires*: Violations and inquires resolved since the last board meeting – Lots 283, 285, 300, 301, 310*, and 320.
Open Violations:
• Lot 273 – Large logs from cabin site clearing still remain haphazardly piled on property. Status: Mark Herreid will call the owner. If no action within 2 weeks, Mark Strong will send a letter to the owner.
• Lot 321 – Downed trees from septic installation still remain on lot. Status: Mark Strong will send a letter to the owner.
• Lot 326: Still waiting on installation of culvert. Status: Mark Strong will send out letter stating he has 2 weeks to install or he will be fined.
• Lot 329 – Owner put up an approved fence but did not space the slats one inch apart as required. Mark Herreid will talk with the owner. Status: Owner stated he would correct the error. Mark Strong will follow up with a letter so that a time line can be established.
• Lot 331 – A Board member met with owner to point out what needed to be done to comply with request for clean up and dead tree removal. The owner has compiled the work and requested another Board inspection. Status: Mark Herreid will re-inspect the lot this weekend and close with the owner.

DEAD TREE REPORT: A total of 41 letters have been sent requesting removal of dead trees. Twenty-eight owners have complied and 4 owners have begun or indicated will begin soon. Seven owners have not responded within 30 days to the initial request. A certified letter will be sent to them. Three owners have failed to take action after receiving a certified letter. They will be sent another certified letter stating they have 15 days to comply or the Board will meet to determine action. Another dead tree inspection will be conducted by 9/25.

FOREST ENTRY AREA: The first phase will include correct alignment of the railroad ties, adding new granite, removing the existing pine trees, doing some grading and weed control. The Yard Edge quoted $2890. Mark Herreid contacted Pico Nursery for a second quote. Still waiting for reply. Kathy Christensen took an action item to contact a local reliable laborer (not professional nursery) for a third quote.

DRAINAGE AREA: The drainage area with the “great wall” is full of tall weeds. The Improvement committee will inspect the area and report their findings and action plant (if necessary) to the Board at the next meeting.

AZ COMMUNITY ASSOC. LEGISLATIVE CHANGES: Mark Strong review the new HOA requirements and reported to the Board. As expected, some changes were straightforward while others were confusing. The Board will comply with the new rules and seek clarification on those gray areas when needed. Ken Floberg will provide copies of the new rules to all Board members at the next meeting. Mark Herreid will ask Conrad Baron to compare our collection policy to the new rules to determine which category they fall under.

MEMBERSHIP OUTREACH:

Ken Floberg reviewed Board guidelines and operating rules that have been established over the past few years. He covered communications, decision-making, violation reporting, and meeting decorum. Ken also reviewed a Board member “contact” spreadsheet he generated. Ken will distribute the final version at the next Board meeting.

Keith Brock requested that a directory listing of Association members be made available to all members. The list will provide a way for any member to contact another member if they notice an emergency situation on another member’s property. Since some owner’s phone numbers are unlisted, the Board will have to get permission from each member before it hands out a list. It was suggested that the Board seek owner’s permission to include their information via a mail-in form in the next newsletter. Ken Floberg will work with Marta Ludwig to draft an article and develop a mail in form.

NEWSLETTER: Since Marta could not attend this meeting, we will discuss article assignment at the next meeting.

NEXT MEETING: 10:00 a.m. on September 25th at Kathy Christensen’s house.

kbf 8/29/04 – first draft; 9/02/04 – final draft