Mogollon Estates HOA

BOARD MEETING MINUTES FROM 9/25/04

09/25/04 Meeting held at Kathy Christensen?’s Home

ATTENDEES: Jim Beam, Theresa Bender, Kathy Christensen, Ken Floberg, Mark Herreid, Marta Ludwig, Ed Meyer, and Mark Strong. Ralph Ballantine, Keith Brock, and Shane Siren did not attend.

MINUTES: Ken Floberg read the August 28th Board minutes. The minutes were accepted as read.

TREASURER’S REPORT: Marta Ludwig reviewed the monthly Profit & Loss Statement plus the year-to-date Balance Sheet. The following is a summary. For details call either Ken Floberg or Marta Ludwig.

The Board approved transferring $1600 from the operating fund to the reserve fund.

PROFIT AND LOSS STATEMENT SUMMARY FOR PERIOD 8/01-9/24:
Income $1600.00
Expenses $533.70
Balance $1086.30
YTD balances were not provided.

BALANCE SHEET SUMMARY AS OF 9/24/04:
Assets(Operating & Reserve) $11,861.63
Liabilities none
Balance $11,861.63

ACCOUNTS RECEIVABLE: The second installment of lot owner 322 debt has been received. The next installment is due the first week of October. Mark Strong will check with Layton Taylor Collection Agency to get an update on the status of their efforts to collect the debt owed to Mogollon Estates by the owner of lot 277.

IMPROVEMENT COMMITTEE REPORT:

Mark Strong (committee chairman) has instituted a new policy. All violations will be investigated and resolved by the Improvement Committee off line. Only those violations that can’t be resolved by the committee will be brought to the Board meeting. As a result of this new policy, the Board minutes will no longer report on individual violation status unless it is an issue that the Improvement Committee brings before the Board.

DEAD TREE REPORT:
• Twenty-nine owners have complied with request to remove dead trees.
• Four owners have begun or indicated they will begin removing soon.
• Eight owners have not responded within 30 days to the initial request. First certified letters were sent to them.
• Three owners have failed to take action after receiving first certified letter. Second certified letters sent to them stating they have 15 days to comply or the Board will meet to determine action.
• Another dead tree inspection was conducted 9/16 resulting in 7 more new letters being sent.

FOREST ENTRY AREA: Four bids were obtained. The bids ranged from $2400 to $10,489. The Board has decided to award the contract to Keith Morrison (a local workman) provided he is willing to sign an injury waver and lien release. Keith’s bid is for $2800. Ken Floberg will contact Keith to see if he will comply with the waver/lien requests, what the schedule will be, and how much down payment is required.

After this meeting several Improvement Committee members took measurements to verify boundary pin locations. All pins are in their proper location. Mark Herreid will notify the new owner of lot 323 to let him know what changes are going to take place on the entry path.

DRAINAGE AREA: The drainage area with the “great wall” is full of tall weeds. The Improvement committee will inspect the area and report their findings and action plan (if necessary) to the Board at the next meeting.

MEMBERSHIP OUTREACH:

The Board agreed to generate a Mogollon Estates owner’s directory. All owners will be contacted via a form in the next newsletter to see if they want their information included in the directory. The directory will contain lot number, name, and phone number. The directory will be distributed to association members only.

NEWSLETTER: The next newsletter will be sent out early November. All articles are due to Marta by October 15th. Assignments are…
President’s letter - Herreid
Improvement committee - Strong
Lots for sale - Floberg
Forest cut & burn update - Beam
New owners - Ludwig
Restaurant review - Small Town Gourmet

MISCELLANEOUS ITEMS:
• Marta Ludwig will send all Board members an updated owner’s list.
• Ken Floberg will update Board contact list and include Larry Loewe as Improvement Committee member.
• Jim Beam will attend Heber/Overgaard CofC meetings as HOA representative when he can.
• Ken Floberg will generate an official document to define requirements for “For Sale” signs.
• Theresa Bender will provide a generic injury waver form and a generic lien release form to the Improvement Committee for review.

NEXT MEETING: October 30th 10:00 a.m. at Mark Herreid’s house.

The November and December meetings will be combined and held on December 4th.
The time and location will be determined at he October meeting.