Northclift Townhomes

NorthClift Townhomes HOA Meeting Minutes - February 2008

MINUTES OF FEBRUARY 12, 2008 - DRAFT COPY

NORTHCLIFT TOWNHOUSE ASSOCIATION
BOARD OF DIRECTORS



DRAFT COPY


The Board of Directors of the Northclift Townhouse Association met at 7:12 P. M. February 12, 2008 at the home of Tim Miller (5973). The meeting was called to order by Anthony Pirrera, President, with the following members in attendance: Tim Miller, Vice President (5973); J. D. Brickhouse, Secretary (5965); Pam Holt, Treasurer (6024); Lee Nino (5977); Mary Beth O’Connor (6015); Patrick Buffkin (5937) who arrived at 7:15 PM and Joe Stewart, Property Manager with Wilson Properties. Other unit resident present was Elide Pirrera (5971)

President Pirrera asked that we review the financials for December 2007 and January 2008. Joe Stewart explained the budget and financials for those two months and responded to board questions. Upon motion by Lee Nino, seconded by Tim Miller the financial report for December 2007 was approved. Upon motion by Tim Miller, seconded by Pam Holt the financial report for January 2008 was approved.

Upon motion by Pam Holt and seconded by Tim Miller the minutes of December 2007 were approved.

Upon motion by Mary Beth O’Connor and seconded by Lee Nino minutes of Jan 15th, 2008 were approved.

Joe Stewart, property manager gave his monthly report. He discussed the delinquents, and reported that they were approximately a total of sixteen hundred dollars. He gave his management report stating that the car and ladders behind unit 6012 had been cleaned up. The front steps at unit 5939 has been replaced. Unit 6216 has had siding on front replaced and the bay window on side repaired and painted.. The gutters will be done by CTI. Unit 5961 has had repairs made to the front deck and the associations insurance will terminate on March 15, 2009. Mr. Stewart is trying to secure another carrier.

President Pirrera explained how they determine the order of repairs to be done based upon the seriousness of problem and safety of the occupants as well as the legal responsible of the association.

The Board discussed the results of the inspection letters that we mailed to residents. Out of 106 units only 31 responded for inspections. The Board felt there is a need to send another letter to give residents the opportunity to respond prior to levying a fine. Upon motion by Lee Nino and seconded by Tim Miller the board elected to send letters to the 75 units that had not responded to the first letter for an inspection of the plumbing for leaks. Motion carried. Upon motion by Lee Nino, seconded by Mary Beth O’Connor and carried the Board authorized Wilson Properties to send the second letter by registered mail to the 75 units advising them that they need to schedule a time for inspection of their plumbing. We will give them the opportunity to have it done on a weekday, or one Saturday upon scheduling with Wilson Properties, however for Saturday inspections the homeowner will have to bear the $35.00 inspection fee cost. The letter will give a final date for the inspections with a stipulation that failure to do so will result in penalties assessed against the unit.

The Board discussed the clutter on common property and President Pirrera stated that letters would be sent to those homeowners by registered mail to clean up the property involved.

Patrick Buffkin discussed his contact with our city council representative Nancy McFarland. The Board authorized him to contact her again and schedule a time that we could meet with her, possibly a Saturday breakfast, to get acquainted and discuss our particular problems.

Lee Nino discussed our web page that he has established and encouraged everyone to go on line and check it out, and provided him with additional information to add from time to time..

Due to our limited financial situation and the constant need for maintenance and repairs to properties due to the age of our subdivision, the president requested that we think about how we should go about requesting a one time assessment on the homeowners to address the immediate needs and be prepared to discuss it at our March meeting.

There being no further business the meeting adjourned at 9:22 PM to meet again on March 11th at unit 5965.

Respectfully submitted

J. D. Brickhouse, Sec.


Anthony Pirrera, Presidnet