Northclift Townhomes

NorthClift Townhomes HOA Meeting Minutes - May 2009

NorthClift Townhomes HOA Meeting Minutes - May 2009

NORTHCLIFT TOWNHOUSE ASSOCIATION
BOARD OF DIRECTORS
MINUTES OF MAY 9th, 2009

DRAFT

The Board of Directors of Northclift Townhouse Association met at 10:05 AM Saturday May 9th, 2009 at the pool. The following members were present: Tim Miller, Pres. (5973), Tony Pirrera, VP (5971), John Lanier (5969), J. D. Brickhouse, Sec. (5965), Pam Holt (6024), Joy Yanoff (5941), Lee Nino (5977) and guest Elide Pirrera (5971), Thomas Hallett (5967) and Janet Shili (6031). Mary Beth O’Connor (6015) arrived at 10:19 AM.

President Miller had everyone introduce themselves and then ask Ms. Shili (6031) if she would like to speak to the Board. She was concerned that since the parking spaces had been renumbered that she had to walk too far to her space. Since she lives in a garage she actually has three spaces, the garage, driveway and one assigned spot. The board explained that since the building she lives in is directly across from wooded area that the parking lot driveway is too narrow for street side parking and the two units with street side parking in that building had been relocated to the parking area close to their building. She left the meeting being unhappy with her parking location.

Upon motion by Lee Nino, seconded by Pam Holt and carried, the minutes of April 14th, 2009 were approved.

Joe Stewart, Prop. Mgr. sent the Board Packages by email, there was a problem and not all members received the financial report. Therefore the board tabled action on the April minutes until the June meeting.

Tony Pirrera, VP presented the Management Report for Mr. Stewart.
1 – Concrete work for part one is complete
2 – A new landscape company has been hired
3 – Creek work in phase three should start May 11th or 12th.
4 – Pot holes were filled – some still to be completed
5 – Lock on pool has been changed and new keys prepared for residents. They will be handled by Paul King. (5965)

John Lanier, Chairman of the Architectural Committee, reported on the plans for the Mansard roof project to be rebuilt on unit 5963. The Mansard will be replace with the upper story front wall being bumped out to align with the window eliminating the Mansard roof, and re-sided with hardiplank wood grain siding in the color selected by the home owner from the associations list of colors.

The board discussed repairs being made to fascias and soffits. The board thought they had directed that all repair work be done with hardiplank on exterior siding. Since this was not understood by the management company the board by consent authorized that the management company be informed, that this is their wish.

Pam Holt presented the spreadsheet she had prepared on water consumption, showing an average use of $43.46 per month for phase one, $29.41 for phase two and $24.16 for phase three and four.

Lee Nino asked about lighting signs and planting around entrance signs to the neighbor hood. Discussion then followed concerning entrances and the circle in phase four. The president assigned the Landscaping committee with the task of developing a plan for the circle. Upon Motion by Lee Nino, seconded by John Lanier, and carried, permission was give to experiment with a solar light at the entrance by the pool.

The delinquent report was presented and discussed at length. Unit 593 has been foreclosed on and is now in the name of the association. Our attorney is dealing with the financing institution to find out the balance on the mortgage and what steps the association will have to take in the matter.

The board adjourned at 11:30 AM and will meet next on June 9th, 2009 with Mary Beth O’Connor at 6015.

Respectfully submitted by:



Tim Miller, President



• J., D. Brickhouse, Sec.