Northclift Townhomes

NorthClift Townhomes HOA Meeting Minutes - May 2008

DRAFT MINUTES

NORTHCLIFT TOWNHOUSE ASSOCIATION
BOARD OF DIRECTORS
MINUTES OF MAY 13, 2008

DRAFT


The Board of Directors of the Northclift Townhouse Association met at 7:00 PM at the home of John Lanier (5969). The meeting was called to order by Anthony Pirrera, President, with the following members in attendance: Tim Miller, VP (5973); J. D. Brickhouse, Sec (5965); Pam Holt, Treas. (6024); Lee Nino (5977); Mary Beth O’Connor (6015); Patrick Buffkin (5937); Ann Liable (5943); John Lanier (5969) and Property Manager Joe Stewart. Other residents present were Elide Pirrera (5971) and John Duguid (5921).

President Pirrera asked Mr. Duguid if he had any comments or questions. He responded that he was concerned that the pool would not open this season and what had the Board done to correct this situation. The president explained in great detail the problems confronting the Board and our financial situation.

Upon motion by Tim Miller, seconded by Ann Liable and carried the financial reports for April 30th, 2008 was approved.

Upon motion by Mary Beth O’Connor and seconded by Lee Nino and carried the minutes of April 8, 2008 were approved.

Joe Stewart, Property Manager with Wilson Properties gave his monthly management report. 1- Tree root were removed at 6004 and water lines repaired. 2 – Unit 6210 was checked for a roof leak. No leak was found. 3 – Unit 5987 has railing at front deck repaired. 4- Pool had received too much rain water and was being treated. 5 - All units with the exception of nineteen (19) has had a water inspection.

Pam Holt, Treasurer reported concerning the waters bills in phase one that are currently higher than the other three phases. Mr. Stewart remarked that she may not be looking at it correctly and he would need to check and see if the bills he sent her contained the solid waste charges as well as water usage.

Upon motion by Ann Liable, seconded by Pam Holt and carried Mr. Stewart was authorized to send the third letter to the nineteen residents that has not had their unit inspected giving them the opportunity to so or have a certified plumber do so and submit the paper work to the association. Failure to do so this time would result in it being turned over to the lawyer for litigation.

Pam Holt and Pres. Pirrera presented the Parking Committees report concerning changes to the parking policies and the reassignment of numbered spaces to each unit. Upon motion by Lee Nino, seconded by Ann Liable that all parking spaces be reassigned as recommended by the committee, the parking lot be striped and numbered and that the twelve extra spaces be numbered and offered by lottery to the residents at a cost of $250.00 per six months paid in advance, plus the cost of numbering the said space. A role call vote was asked for. The results are as follows: Nino – yes; Holt – yes; Lanier – yes; Buffkin – yes; Miller – yes; Liable – yes; O’Connor – yes; Pirrera – yes; Brickhouse – yes. The motion carried unanimously.

Mr. Stewart discussed the need for having random towing of vehicles one the new parking regulations go into effect. Upon motion by Tim Miller, seconded by Pam Holt and carried Mr. Stewart was authorized to have a towing company tow vehicles at random who were parked in unsafe areas, fire lanes, double and triple parked. A roll call vote was requested. The results are as follows: Holt – yes; Lanier – yes; Buffkin – yes; Miller – yes; Liable - yes; O’Connor – yes; Nino – yes; Brickhouse – yes; Pirrera – yes. Motion carried unanimously.

Lee Nino asked Mr. Stewart if he had looked at unit 5977 since he had emailed him and he had not responded. Mr. Stewart said he would have someone out there tomorrow.

Patrick Buffkin asked if he could give constructive criticism concerning the returning of phone calls, emails, etc. It seems that lot of residents feel they are not being responded to in a timely or courteous manner.

Mr. Stewart discussed the delinquent report. Mr. Brickhouse asked if a note field could be added that would tell the board if the unit was in foreclosure, bankruptcy, if the person was making payments, etc.

Mrs. Pirrera asked if the city has told the board when they would begin work on the drainage project. It was suggested that the city staff be invited to discuss what they would do and when.

It was announced that we would not be using the pool for the next two meeting. Tim Miller volunteered for the June meeting and J. D. Brickhouse volunteered for the July meeting.

The meeting adjourned at 8:30 PM.