Northclift Townhomes

NorthClift Townhomes HOA Meeting Minutes - September 2009

NORTHCLIFT TOWNHOME ASSOCIATION

BOARD OF DIRECTORS

MINUTES OF SEPTEMBER 12, 2009

 

DRAFT

 

The Board of Directors of Northclift Townhome Association met at 10:10 a.m., Saturday, September 12, 2009 at the Northclift pool. The following members were present: Tony Pirrera, Vice Pres. (5971), Tim Miller, Pres. (5973), Pam Holt (6024), Lee Nino (5977), John Lanier (5969), Mary Beth O’Connor (6015) and Joe Stewart, Prop. Mgr. The following guests were present: Elide Pirrera (5971), Megan Mears (5913) and Thomas Hallet (5967).

 

The meeting was called to order by Tim Miller.

 

The Board proceeded with a hearing for owner B. Rodgers (6202). Ms. Rodgers explained that the garbage problem will be taken care of. The Board said a fine may still be assessed if the garbage is not moved.

 

A warning letter was sent to owner G. Holder (6009). Two more letters are pending.  Ms. Holder filled out an architectural form and submitted a picture. It was approved by the Board.

 

There is still an opening on the Northclift Board. P. Holt will post a note on the phase 1 bulletin board.

 

Upon motion by L. Nino, seconded by J. Lanier and carried, the minutes of the August 11, 2009 meeting were approved.

 

T. Miller stated that the minutes of the special Board meeting on August 24, 2009 need significant changes. The Board will hold off approving them until next month’s meeting.

 

Upon motion by J. Lanier, seconded by M.B. O’Connor and carried, last month’s financials were approved.

 

J. Stewart suggested moving $10,000 of the Association’s reserve money into a CD. The Board had some discussion about work that still needs to be done. Upon motion by P. Holt and seconded by L. Nino, the suggestion was approved.

 

Management Report:

• Decrepit Decks – Inspections were done. Upon motion by M.B. O’Connor and seconded by P. Holt, it was approved to replace the two rear decks that are in desperate need of replacing. Also, 6013 – had work done; 6039 – needs siding work done (let Joe know if and when the Board wants to do the work); 5941 – the Board approved the repair of loose bricks on the steps (cost is approximately $2000); 6218 – owner will fix their deck and post (damaged by a downed tree).

 

• Mansard Roof – Unit 5963 – the work has started, and it should cost between $4000 and $5000.

 

• Sidewalks behind Phases 1 & 2 – P. Holt will talk to the phase 2 neighbors about this. P. Holt would rather have the two sidewalks (behind 6000 – 6022 and 6024 – 6038) done at the same time. Replacement may affect their plants. This will be readdressed at a later meeting.

 

• Phase 2 Parking Lot – there was a motion by T. Pirrera to patch the phase 2 parking lot in the two worst spots (near the east-most entrance and near the mailbox). It was seconded by L. Nino and passed with one opposition.

 

• Privacy Fences – J. Lanier will investigate finding fence replacement. This will be readdressed at the next meeting.

 

• Board Duties – T. Miller did a walk-through of phase 1. P. Holt will do a walk-through of phase 2. L. Nino will do a walk-through of phase 4 (monthly). T. Miller talked about the importance of Board members doing their share of property monitoring. He also talked about the lack of pool monitoring this past summer. It appears that the contractors were not monitoring the pool as often as they were contracted to do. L. Nino mentioned that as volunteers it’s hard to find the time to monitor the property, so the Board may want to consider budgeting hiring someone to help in this effort.

 

P. Holt will try to set up a meeting to review the “Rules and Regulations” handbook next week.

 

L. Nino made a motion to run a previously approved motion by J. Lanier concerning Northclift landscaping past our attorney for a recommendation of action to take (e.g., modify, rescind, let stand, etc.). P. Holt seconded this motion. A roll call vote was taken, and the motion passed unanimously.

 

Megan Mears (5913) received a letter from the Board about a trash can that had been left on the side of her building. She said she wasn’t aware of this, and that the problem will be corrected.

 

T. Hallet raised a concern about the sidewalk near his home and the drainage issue. J. Stewart said he will take a look at it.

 

Due to the length of the meeting, L. Nino said that he will table his pool concern until the next Board meeting.

 

Upon motion by M.B. O’Connor, seconded by L. Nino, and carried, the Board adjourned at 11:34 a.m. to meet on Tuesday, October 13, 2009 at the home of L. Nino (5977).