Northclift Townhomes

NorthClift Townhomes HOA Meeting Minutes - August 2009

NORTHCLIFT TOWNHOUSE ASSOCIATION

BOARD OF DIRECTORS

MINUTES OF AUGUST 11, 2009

 

DRAFT

 

The Board of Directors of Northclift Townhouse Association met at 7:00 P. M. Tuesday August 11, 2009 at the home of Tim Miller (5973).  Meeting was originally scheduled for the residence of John Lanier, however notice was posted on his door to change location.  The following members were present Tim Miller, Pres. (5973), Tony Pirrera, Vice Pres. (5971), J. D. Brickhouse, Sec. (5965)  Pam Holt (6024), Lee Nino (5977), Joy Yanoff (5941) and Joe Stewart, Property Manager. The following guests were present:  Ann Liable (5943), Elide Pirrera (5971), Thomas Hallet (5967) and Paul King (5965).

 

The meeting was called to order by Tim Miller, Pres. a quorum was established and Pres. Miller informed the group that the meeting was being taped.

 

Pam Holt, Chairman of the Nomination Com. reported that she had talked with several residents to find a replacement for the open Board position but as of yet not been able to find anyone to serve.  She will keep looking.

 

Upon motion by Joy Yanoff, seconded by Pam Holt and carried the minutes of  July 14^th were approved as corrected by the Board to add a sentence as follows: “Upon review of the Rules the Board declared the meeting was proper.”.

 

Richard (Keith) Bayles (6214) arrived.  Pres. Miller announced that he was at the meeting for a hearing concerning a violation of rules for parking his motor scooter on his front lawn.    Mr. Bayles stated that his scooter was a legal scooter and not a motorcycle and that it was usually parked in his parking space.  He would only park it in the front yard when he was working on it.  He said the last time it was not working was for approximately two weeks.  He questioned the Board concerning the cutting of three trees in his front yard and the use of pine straw for mulch, and the leaking gutter.

 

Mr. Bayles was told to park in the parking space, and that he could use the patio when he was actually working on the bike, but must put it back in parking space when not working on it.  Mr. Bayles left after finishing his statement.  The Board discussed the issue and sending a letter based on the hearing.  Lee Nino proposed that the letter be sent and not to levy a fine this time, but if the scooter is parked there in the future a $50.00 per day fine would be assessed.

 

The Treasurers report was presented by Joe Stewart and questions concerning the accounting entry on grounds and pool contract were asked and Mr. Stewart responded.  Upon motion by Pam Holt, seconded by Tony Pirrera and carried the Treasurers Report was approved.

 

Mr. Stewart gave his monthly management report as follows:

-         Concrete work bid for walk way behind Phase I and II.

-         Audit Report

-         Phase II Parking lot – patched and repatched.  Same area has been patched at least five times.  There needs to b e a 50’ by 30’ section cut out and repaired and resurfaced.

-         -  Stated he would get a bid for has Phase II parking lot for the entire lot and also for the two sections that are in the worst shape.

-         Fine notifications would be going out this week.

 

Under old business it was reported that repair work on the Mansard roof for unit 5963 would begin in early September providing the homeowner returned her signed approval.

 

The Board then discussed the rules and regulations hand book that was emailed by the President the morning of August 11, 2009 for review.  Several questions followed:  one as to board member terms – they are three years unless you are filling an unfulfilled term from someone leaving the board.  There was a question on recyclable materials.  Those materials are dictated by the City of Raleigh.  There was a question on placement of satellite dishes.  They are only to be permitted to be placed on the roofs, other antennas  are to be placed in the attic.  Architectural features older than three years are to be grandfathered.  Those under three years will have to submit Architectural Review Forms. A detailed plant list is incorporated in the rules.  Upon motion by Pam Holt, seconded by Tony Pirrera and carried the Rules and Regulations were approved.

 

Mary Beth O’Connor arrived to participate at 8:00 PM.

 

The Board asked for a breakdown of the bid for the sidewalks behind the units.  The breakdown is as follows:  Bldg. 6016 -6022    $1,800.;  6024-6038   $2,664.;  6040-6046 -  $1,900.; 6000 – 6214 -  $3,600.;  6216- 6230 , plus steps  $3,700.  For a total of $13,684. The Board asked that this be tabled until the next meeting.  They then discussed the problem with  Phase II parking lot and ask Joe to bring the figures for paving the entire lot and quotes for the two worst areas.

 

The Board discussed the landscaping plans for unit 6226.  The board asked the Architectural Committee to  meet at the site on Wednesday at 6:30 PM to view the garden and make its recommendations.

 

Pam Holt requested information on the Rose of Sharon plant in Phase II.  Mr. Stewart replied that he was waiting for the walkway to be addressed before planting the plant

 

The board discussed the water usage, board duties, and the delinquent report without action, 

 

Upon motion by Lee Nino, seconded by Tony Pirrera and carried the board adjourned to meet on Saturday Sep. 12^th, 2009 at the pool.

 

Respectfully submitted:

 

 

 

Tim Miller, President

 

 

J. D. Brickhouse, Secretary