At our Annual Meetings, we, the members, have our meeting (we can also call Special Meetings of the Members, per the HOA bylaws).
It is a Meeting of the Members.
In the past years it has seemed that the members of the HOA Board of Directors believe that the annual meeting is actually another one of their Meetings of the Board, to run as they please, but it is not the case. It is okay that one of the HOA officers acts as chairman of the annual meeting, but there is no reason any other HOA member could be chosen to perform this role. The annual meeting is mandated by law (TNPCA Art 1396-2.10 A (2)) and specified in the bylaws (Art III Sec 1) to occur on the anniversary of HOA incorporation, July 9 or 10. In 2007 the annual meeting was not held when required; this year, the same. This is a breach of contract, twice.
The annual meeting is a business meeting of the members of a Texas non-profit corporation. There is no reason to exclude a social function associated with the meeting, but the meeting itself is a mandated business activity, and it needs to be conducted appropriately. Members who attend an annual meeting expecting a social event hopefully will recognize this difference.
Elsewhere suggested agenda topics have been identified. Any member is free to offer suggested topics for discussion at this meeting, as it is a meeting of the members, and not a board of director?’s meeting. The board has had and will have its own meetings.
This year it seems as good as any year to introduce for discussion and decision a number of issues which seem to have been repeated in the past and not recognized or acted upon. The minutes of the previous meetings have been substandard. Minutes are not meeting summaries wherein the Board chooses what is the content of the activities of the meeting. Minutes are well defined (you can even read what Neighborhoodlink.com suggest (Taking Minutes?… under Association Articles under Resource Guide at this web site) and need to accurate and completely address at least the substance of actions of the meeting, particularly motions, seconds on motions, summary of discussions, vote on motions.
To better organize activities of a meeting an agenda provides a roadmap. To better define actions and decisions of the meeting motions are made, debated, and voted on. The motions should be binding on the HOA, as these convey the ?“mind of the membership?” at the annual (or special) meetings, all in accord with the rules set out in the law, bylaws, and covenants (declarations).
To that point, here are suggested motions to be made and debated at this annual meeting.
Any member is solicited and invited to consider these as well as to post additional suggested motions to present at our meeting.
It is a Meeting of the Members.
In the past years it has seemed that the members of the HOA Board of Directors believe that the annual meeting is actually another one of their Meetings of the Board, to run as they please, but it is not the case. It is okay that one of the HOA officers acts as chairman of the annual meeting, but there is no reason any other HOA member could be chosen to perform this role. The annual meeting is mandated by law (TNPCA Art 1396-2.10 A (2)) and specified in the bylaws (Art III Sec 1) to occur on the anniversary of HOA incorporation, July 9 or 10. In 2007 the annual meeting was not held when required; this year, the same. This is a breach of contract, twice.
The annual meeting is a business meeting of the members of a Texas non-profit corporation. There is no reason to exclude a social function associated with the meeting, but the meeting itself is a mandated business activity, and it needs to be conducted appropriately. Members who attend an annual meeting expecting a social event hopefully will recognize this difference.
Elsewhere suggested agenda topics have been identified. Any member is free to offer suggested topics for discussion at this meeting, as it is a meeting of the members, and not a board of director?’s meeting. The board has had and will have its own meetings.
This year it seems as good as any year to introduce for discussion and decision a number of issues which seem to have been repeated in the past and not recognized or acted upon. The minutes of the previous meetings have been substandard. Minutes are not meeting summaries wherein the Board chooses what is the content of the activities of the meeting. Minutes are well defined (you can even read what Neighborhoodlink.com suggest (Taking Minutes?… under Association Articles under Resource Guide at this web site) and need to accurate and completely address at least the substance of actions of the meeting, particularly motions, seconds on motions, summary of discussions, vote on motions.
To better organize activities of a meeting an agenda provides a roadmap. To better define actions and decisions of the meeting motions are made, debated, and voted on. The motions should be binding on the HOA, as these convey the ?“mind of the membership?” at the annual (or special) meetings, all in accord with the rules set out in the law, bylaws, and covenants (declarations).
To that point, here are suggested motions to be made and debated at this annual meeting.
Any member is solicited and invited to consider these as well as to post additional suggested motions to present at our meeting.
