This is an email sent to the BOD today:
The HOA bylaws specify a July 2007 annual mtg, on the anniversary of incorporation, July 9, 1986. Written notice is to be given to members of this mtg 15 days prior, about June 23.
When is the annual mtg planned?
In the last HOA newsletter we were told the Civic Center would be ready after ''the last few days of work'' and that this work ''is to begin on Wednesday, April 4.'' It was ''sometime in June or July'' the center would be opened and the annual mtg held. The given reason for delaying the July 06 annual meeting into Sep 06 was the then imminent completion of the center. On May 24 Gil Vipraio reported still several problems continued with the center. It would appear the annual mtg needs to be held when the bylaws so mandate and the center opened when it is eventually ready.
Proposed Agenda Items for the 2007 Annual Mtg (added to from time to time):
Answer why there has been nearly no corporate communications members and what remedial action is to be undertaken.
The incomplete rptg at the Sep 06 annual mtg did not comply with board responsibilities to give in their ''annual report.''
The incomplete or non-existent newsletter content.
No announcements of any board mtg schedule or agenda or proceedings.
Little apparent resolution of the Nov 2005 scheduled opening of the center, and repeated requests for status info have gone unanswered except for the May 24 rpt.
The marquee at Cedar Park and Autumn Park remains vacant, constantly.
Answer why there has been repeated board non-compliance with the assn bylaws.
July 2006 annual mtg scheduling.
Absence of notice to members of meetings.
Improper proxy doctn.
Absent, late financial reporting.
Answer why there has been a record of non-response to member inquiries of operation of the assn (save May 24 rpt).
Answer why there has been repeated board non-compliance with the city's Unified Development Code.
Absent maint of the jogging trail area.
Absent maint of the grassed areas around the pool, pavilion, center, jogging trail areas.
Absent maint of trees away from sidewalk areas, traffic/street signs.
Description of full activities of the board since the Sep 2006 annual mtg, preferably in writing for incorporation into the minutes, to include committee activities.
Board mtgs (issues, decisions, actions, pending activities).
Committee mtgss.
Safety Committee meeting (review of security/police rptg, what the safety patrol has been doing, in particular).
Status of covenant compliance of the assn and past and current oversight/compliance mgt activities.
Status of the maint condition of assn assets (jogging trail and exercise sites, tennis courts, children's playground, picnic areas, pavilion, pool).
Status of the center project (to include total expenditures to date, anticipated future expenditures upon completion, pending work and milestones, pending schedules
Status of financial planning and expenditures for past fiscal year, current fiscal year, planned future fiscal year.
Status of preparations for managing center facilities and associated civic/comm/rec activities once open for public membership use (non-rented for private party usage).
Rpt of Architectural Control Committee.
New Business.
Status of future planning for the assn.
Planned financial rqmts and expenditures (current and future year(s)).
Planned activation of committees (particularly security, recreation, and community center mgt committees).
Planned improvements of assn mgt.
Rpt of Nominating Committee.
Election of director.
Adjournment.
This info is posted at the www.neighborhoodlink.com/sat/parkwood so that other members may add to any suggestions made here.
Please advise ASAP which agenda topics and content info will at this meeting. (abbr'vd for space constraints)
The HOA bylaws specify a July 2007 annual mtg, on the anniversary of incorporation, July 9, 1986. Written notice is to be given to members of this mtg 15 days prior, about June 23.
When is the annual mtg planned?
In the last HOA newsletter we were told the Civic Center would be ready after ''the last few days of work'' and that this work ''is to begin on Wednesday, April 4.'' It was ''sometime in June or July'' the center would be opened and the annual mtg held. The given reason for delaying the July 06 annual meeting into Sep 06 was the then imminent completion of the center. On May 24 Gil Vipraio reported still several problems continued with the center. It would appear the annual mtg needs to be held when the bylaws so mandate and the center opened when it is eventually ready.
Proposed Agenda Items for the 2007 Annual Mtg (added to from time to time):
Answer why there has been nearly no corporate communications members and what remedial action is to be undertaken.
The incomplete rptg at the Sep 06 annual mtg did not comply with board responsibilities to give in their ''annual report.''
The incomplete or non-existent newsletter content.
No announcements of any board mtg schedule or agenda or proceedings.
Little apparent resolution of the Nov 2005 scheduled opening of the center, and repeated requests for status info have gone unanswered except for the May 24 rpt.
The marquee at Cedar Park and Autumn Park remains vacant, constantly.
Answer why there has been repeated board non-compliance with the assn bylaws.
July 2006 annual mtg scheduling.
Absence of notice to members of meetings.
Improper proxy doctn.
Absent, late financial reporting.
Answer why there has been a record of non-response to member inquiries of operation of the assn (save May 24 rpt).
Answer why there has been repeated board non-compliance with the city's Unified Development Code.
Absent maint of the jogging trail area.
Absent maint of the grassed areas around the pool, pavilion, center, jogging trail areas.
Absent maint of trees away from sidewalk areas, traffic/street signs.
Description of full activities of the board since the Sep 2006 annual mtg, preferably in writing for incorporation into the minutes, to include committee activities.
Board mtgs (issues, decisions, actions, pending activities).
Committee mtgss.
Safety Committee meeting (review of security/police rptg, what the safety patrol has been doing, in particular).
Status of covenant compliance of the assn and past and current oversight/compliance mgt activities.
Status of the maint condition of assn assets (jogging trail and exercise sites, tennis courts, children's playground, picnic areas, pavilion, pool).
Status of the center project (to include total expenditures to date, anticipated future expenditures upon completion, pending work and milestones, pending schedules
Status of financial planning and expenditures for past fiscal year, current fiscal year, planned future fiscal year.
Status of preparations for managing center facilities and associated civic/comm/rec activities once open for public membership use (non-rented for private party usage).
Rpt of Architectural Control Committee.
New Business.
Status of future planning for the assn.
Planned financial rqmts and expenditures (current and future year(s)).
Planned activation of committees (particularly security, recreation, and community center mgt committees).
Planned improvements of assn mgt.
Rpt of Nominating Committee.
Election of director.
Adjournment.
This info is posted at the www.neighborhoodlink.com/sat/parkwood so that other members may add to any suggestions made here.
Please advise ASAP which agenda topics and content info will at this meeting. (abbr'vd for space constraints)
