Pembrooke Homeowners Association

BOARD OF DIRECTOR MEETING MINUTES - October 2005

Nov 04, 2005

Held at St. Luke?’s Church Apopka-Vineland Road, Room B212 at 7:00 P.M.

OCTOBER 4, 2005
The Pembrooke Homeowners Association Board of Directors Meeting was called to order at 7:05 p.m. by President Al Delio. Board Members present were Al Delio, Wolfgang Ploch, Tony Vicari, Trish Lewis John Anderson and Bernie Rebarchak. Also present was the Property Manager, Nancy Nordyke-Shelley, representing Sentry Management, and three residents as well as Larry Slimick, representing the Orange County Sheriff?’s Department.

OPEN FORUM
Victor Bahamonde wished to discuss his concerns regarding the work being done on Tracts 3 and 6. He has consulted an attorney and has strong reservations regarding the necessity of the work at Tract 3 behind his home as well as the Board?’s due diligence in the process.

John Taylor wished to discuss the work on Tracts 3 and 6 and wanted to know the status of the project.

Reverend Revere did not have a specific issue to discuss, but thanked the Board for the work that they do in the community.

Minutes
A motion was made and second to accept the minutes of the previous Board meeting. Motion approved unanimously. (Delio/Vicari)


Treasurer Report
Tabled until the next meeting.

Manager Report
The report was accepted as presented. (Delio/Vicari)

Old Business
?· Tracts 3 & 6 ?– bids are still being obtained and John Anderson (Board Member) is meeting with the vendors on specific engineering questions. He has three bids rom this week, one of which cannot supply the performance bond we have requested to guarantee the work. Bids have been received from ABL, JBB, Hewitt, Eden and Total Site. Bond costs will be 2% of the total bid amount. Board is waiting for bond information from one vendor.

?· A motion was made to approach the lender for the amount needed, estimated to be $375,000.00. The Property Manager has sent the forms and documentation requested to Banco Popular. Motion to obtain the required loan passed 5:1, with Trish Lewis voting against the motion.

?· Wet Structures estimates the cost of the wall required on the back of Tract 6 to be $18,600.00.

?· There was a discussion on the best approach for repayment of the loan. The Board will send the residents a community letter on the project and identify the options of loan repayment over a fifteen year period or on a one time Special Assessment.

?· The 2006 Budget is almost complete. Board President will have it ready for the November meeting. Total amount is set at $140,000.00.

?· Board President wrote a response letter to South Florida Water Management District, c/o Andi Reyes, in response to their last letter threatening to file a law suit if the work on Tracts 3 and 6 were not done.

New Business
?· The Garage Sales will be scheduled for the second weekend in November.

?· Board President is working on the newsletter which should go into distribution in two weeks. Included in the newsletter will be an article on the project at Tracts 3 and 6.

Action Items

?· Property Manager to advise landscaper about the weeds around the front fence that need trimming again. Problem area is in front of the fence along Hiawassee.

?· Property Manager to contact attorney for contract working and information on a performance bond for pond restoration services.

?· Property Manager to verify default process on the loan as well as any pre-payment penalties.

?· Property Manager was requested to verify process for Special Assessment to pay off the loan early should the residents wish to do so.

There being no further business to come before the Board, a motion was made and seconded to adjourn at 9:41 p.m. (Anderson/Delio