Pipkin Hills

Meeting Minutes 08/13/01

Aug 14, 2001

Pipkin Hills Homeowners Meeting 7/24/01

Attendance: (X - Attended G - Guest Speaker)

Lot Homeowner
1 Pam Alexander
2 Dean & Joy Milke
3 X Chad Bailey
4
5
6 Bart Duncan
7 Michael King
8 James Hawthorne
9 Brian & Gloria Kelly
10 Dale & Carla Benedict
11
12 Damion Greiman
13 X Charles & Melody Spann
14 Michael Leach
15 X Dan & Chris Miclette
16 Greg & Donna Besaw
17
18 Cliff Houston
19 Marvin Parker
20 X David & Joy Lucente
21 Marvin Parker
22 X Tracy Ortiz
23 Marvin Parker
24 Veterans Administration
25 Marvin Parker
26 X Kim Houston
27 Steve & Julie Austin
28 Mike & Debbie Nichols
29 Todd & Christen Woosley
30 X Diana Harvey
31 X Mark & Tracey Waddey
32 Lee & Dawn Smalling
33 X Cleve & Beverly Johnson
34 Brian & Laura Gocking
35 Marvin Parker
36 Marvin Parker
37 Marvin Parker
38 X Bill & Lynn Reiger
39 Marvin Parker
40 Ruben & Kelly Castillo
41 Marvin Parker
42 Jack & Renee Winter
43 Marvin Parker
44
45 Walter Cole
46 Marvin Parker
47 Marvin Parker
48 Marc & Kim Rogers
49 Marvin Parker
50 Marvin Parker
51 Marvin Parker
52
53
54
55
56 Mary Jane Hawthorne
57 Carrie & Aaron Walker
58 Tammy Shearer
59
60 Patrice Curley
61 Brad Smithson
62 Robert Collard
63 Paul Roberts
64 Erin & Steven Bagsby
65 Lisa & Andy McDonald
66 Raymond Mccoy
67 X John & Alice Duva
68
69
70
71
72
73
74
75 X Jeff Oakes
76
77 X Joe & Carole Sullivan
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100 Stephanie Forrest
101 Benny & Denisa Jones
102
103
104
105
106 X Steve Schwanke
107 X Chris Woodruff
108
109
110
111
112
113
114
115
116
117
118
119 Mark Box
120
121
122
123
124
125
126
127 Rachael McCauley
128
129 David Greer
130
131 Casey & Raine Baird
132
133 X Tom & Michelle Carreiro
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
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192



Old Business:

 Ice Breaker - Everyone introduced himself or herself.
 Jim Beason
 Why have a Homeowners Association - To ensure property values go up.
 Homeowners Association is not fun - "officers become most hated."
 Need Permission of all Developers (Marvin Parker/Taylor Golden/Others?) in order to start a Homeowner Association.
 Homeowners Associations are created for the whole subdivision, not by Phases.
 Builder (Marvin Parker owns all undeveloped Lots) will have most votes since they own most of the land.
 A Property Management Company (there are 10 in the area) usually charge $4 a home/lot.
 We will need to elect people to an Association Restrictions Committee (ARC). They are responsible for interpreting the Restrictions.
 If Codes & Developer do nothing to help you after contacting them, try calling the Mayor (Ray Williams)
 When contacting Codes or the Developer, always keep a paper trail of whom you talked to, what was said, and when it took place.
 Legally, Marvin is responsible for enforcing Restrictions since he is the President of the currently existing Homeowners Association. We need him to either turn over his votes or cast them so we can elect officers.
 Our next steps are:
1. Speak with Marvin Parker about turning over the Homeowners Association to the Homeowners.
2. Elect Officers - (5 was suggested) to establish dues.
3. Elect members to ARC (Association Restrictions Committee).
4. Employ a Property Management Company to be the bad guy.
 Q&A for Guest Speaker
 Pipkin Hills Website
 Go to www.neighborhoodlink.com
 Enter 37174 for zip code and click on GO
 Select Pipkin Hills
 Or Go to the site directly www.neighborhoodlink.com /springhill/pipkin
 New Petition to be walked around by volunteers (See Action Item AI-5) for signatures starting Wednesday 7/25 through Wednesday 8/1 - See Attachment #1
 It was decided that when the petition walks around, additional information will be requested.
 When is best day for meetings
 White Page Information for website
 Yellow Page Information for website

New Business:

 Update on Action Items
 Website Updates
 Next Meeting Sight
 Open Discussion
 Discussed Next Meetings Agenda
 Management Company to speak
 Labor Day Party

Action Items:
Id Description Assigned to Status Date
AI-5 Volunteers to Walk Petition around by streets. David Lucente, Dan Miclette, Lisa McDonald, Benny Jones, Casey & Raine Baird, Jack Winter Closed 08/13/01
AI-6 Copy of Restrictions should be going out to Homeowners who purchased homes from Taylor Golden Bill Reiger Open 07/24/01
AI-7 Update Old Petition & Create New Petition David Lucente Closed 08/13/01
AI-8 Create Poll sheet for best night for meetings. David Lucente Closed 08/13/01
AI-9 Contact a Management Company to come and speak. Laura Gocking Open 08/13/01
AI-10 Create Agenda pamphlets Dan Miclette 08/13/01
AI-11 Pass out pamphlets Michelle Carreiro, Diana Harvey, Kim Houston Open 08/13/01

Next Meeting:
 Date to be determined by the next Monday when the Management Company can come and speak. Hopefully 8/27/01. Time will be at 7:00 at John & Alice's House - 2711 Zackary Court

Round Table:
 None