Potato Patch Cabinowner's Association

Potato Patch Owner’s Association Meeting Minutes July 2005

Jul 16, 2006

Potato Patch Owner?’s Association Meeting
Sunday, July 3, 2005



John Clark opened the meeting at 11:00.

No new members were at the meeting. John announced that the terms for Dave Gourley, Darren Frame and his own were up with this meeting. He asked if there were any nominations for the three seats. Along with Dave Gourley and Darren Frame, Doug Sinclair (lot 69 & 70), Harry Topliss (lot 15 & 1/3 36) and Kris Tomlinson (lot 17) volunteered to run. Ballots were distributed and counted by Deke Harrison. Dave Gourley, Darren Frame and Doug Sinclair were elected to the board of directors.

Potato Patch Community Water Company ?– John Clark

Bill Dapke (lot 85, 86 & 87) was introduced as an interim water board member. Bill Howe and John Clark mentioned instances in which Bill had assisted community members in emergency situations.

Bill Howe said that the water tank needs to be cleaned out again and that he will be moving the drainage piping for that purpose.

Once we pour the concrete pad around the second well, we can file our paperwork with the Arizona Department of Environmental Quality to allow us to bring the well online.

Potato Patch Park Committee - Steve Larson

Steve identified, by show of hand; the people that helped with the park clean up this morning. Steve will look into purchasing a weed whip for the park and based on a decision by the board will buy three new picnic tables. While he doesn?’t know if we need any bigger equipment, if you come across any park equipment at garage sales, bring it in.

He discussed cleaning up and painting the gazebo but will get feedback about the best way to protect the wood.

He also brought up the issue of the parking area to be used for the community meetings. Members were concerned by possible misuse and the use of metal cabling will be considered.

Building Committee ?– Howard Hecker

Howard stressed the importance to submit new construction plans. He said the approval process has a turnaround of about one-week to 10 days. New construction includes changes to any exterior surfaces from the concrete slab to roof. The community approved purchasing signs to discourage motorcycles in the Patch.

The community had hired security service in the past and some community members asked about hiring an off duty deputy to patrol the Patch during the Labor Day weekend. The deputy would be able to write tickets for illegal activity. One board member though the cost for such service had been about $600.00 or $800.00, for a three day period. The community voted against spending the funds to hire security for the next meeting

Emergency Committee - Kristi Kapio

Kristi would like to collect cell phone numbers from members in the medical field. The committee would like to have the names and numbers laminated and put in the emergency locker (combination 9111).

Treasurer?’s Report ?– Dave Gourley

Dave reported on balances in our Tempe Schools Credit Union PPOA accounts as of 5-31-05. The prime share is $79.47 and the money market has a balance of $10,977.67 for a total of $11,057.14.

In addition he reported a balance of $26,012.75 in the PPCWC account at Wells Fargo Bank. We paid off the Line of Credit balance in June and plan to pay off our original loan prior to the Labor Day meeting.


By-Law Revision Committee - Larry Regan

Larry opened the floor for discussion about the by-laws draft that had been mailed to the community.

In the first sentence of Article II, Section 1, the language ?“or at such other place within the State of Arizona?” will be removed.

Relative to Article II, Section 4, a suggestion was made to have a sign in sheet that would used to determine if there was a quorum at the meeting. The board will also have nametags available at the meeting for attendees.

There was discussion about Article II, Section 8, in regard to whether a vote will be deemed an affirmative vote if a member has not responded after verified contact. No decision was made on this issue.

The most discussion was about Article VII, Section 2. There is concern relative to the board creating a set of rules and regulations without the approval of the community. The board will present the Rules and Regulations to the community with accompanying codicil for community comment.

The board will have an attorney, and community member, review the final version prior to sending a ballot to the community for approval.

Given the various opinions, this project will be an on-going process for the community and board.

Harry Topliss spoke about the pending Walker Fire District vote.

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John Clark thanked Bill Howe for the attractive Potato Patch sign which we hope to have it lit at night. He also reminded the community to keep their dogs under control.

Jillian Covert asked the audience if they knew of anyone thinking about selling property in the patch. She is available for real estate inquiries.

Jason LeBlanc asked if there was anyone interested in sharing a garbage dumpster at the turnoff to the Walker community. He can be contacted at 602-316-9328 for more information.

LaDonna Howe offered to bring ice for the Labor Day meeting.

John closed the meeting just after 12:00.

Respectively Submitted,
Susan Corey, Administrator