Prairie East Fifth Association

July 2012 Board Meeting Secretary Reports

Prairie East Fifth Association

Board Meeting Minutes

July 19, 2012

The meeting was called to order at 6:00 pm by President, Cory Miller

Board Members Present:

Cory Miller, Tim Nelson, Amy Dresch and Carol Wach.   Also present Lori Waltzer, Property Manager

Secretary’s Report:  Next meeting date should be changed to July 19^th. Change will be made to the secretary’s report.  Motion to accept May minutes with the change by Amy Dresch and second by Tim Nelson.  Motion passed. 

Treasurer’s Report:  Motion to accept treasurer’s report by Amy Dresch, second by Tim Nelson.  Motion passed.

Management Report:

• Roof Replacement Project – Board approved hiring Advanced Roofing at their bid of $277,640.  Contract needs to include checking the existing roof vents (soffit vents) to see if they are sufficient.  Also, the quote needs to include what the additional costs will be if the plywood on the roof itself needs to be replaced.  Amy Dresch made the motion and Carol Wach second.

When the contract is finalized, a start date needs to be decided upon and all homeowners are to be notified.  Homeowners will be notified when their particular house will be worked on and to let them know they should remove items hanging on their walls to keep them from falling.  Lori will also address with the roofers a need to a Portable restroom for the workers.

• Deck Staining – Lori talked to Bill Mittelstaedt regarding the poor job of staining in 2011.  Bill will do a check of the decks to provide a solution.  Have not heard back before this meeting, so Lori will follow up to see where he is at on this process.
• Night to Unite – Due to time constraints from the board members, the Eden Prairie Night to Unite will not be held for Prairie East this year.

Citations to be issued:

• 10344 Balsam – Parking Violation

Meeting adjourned at 6:55 pm.   Motion to adjourn by Tim Nelson and second by Carol Wach.    Submitted by Lori Waltzer                 

Next meeting, Thursday, August 16.  6:00 pm at the Eden Prairie Library, Small Conference Room.