Rainbow Woods Homeowners Association

Board Meeting Minutes May 9

MEETING AGENDA:  Minutes  

DATE:     May 9

TIME:    6:30pm - 8:00pm Official time started 6:37 PM ended 8:02 PM

OBJECTIVES to accomplish:

• Well Check

            Revue of  the new board transition -

                        All the Files / File cabinets were delivered to Laurie's house by Ken Stewart and Joe Ciannamea

            Finances -  Update - Received 73 of 167 Assessment dues

                         Nancy to change the sign to reflect May 25th to get Assessments in     

            Reports (Open Issues / unfinished Business)

1. Board is monitoring several complaints that could not be verified
2. New compliants are on hold until Compliance committe meeting
3. Lenny to find out if the board can have anything done about the Speeding on Augustine - Call Traffic Sheriff 
4. Lot 126 on Augustine - over growth of shrubbery (Ken to verify)
5. A resident is going around the neighborhood and sending us a list of residence that are not up keeping their yard

                        Compliance Committee (Team established)

1. Agreed on the guidelines for the Committee
2. Agreed on the sample letters for Committee to use to create a warning letter for the board to use
3. Established Committee is NOT the police. They are to establish and set the guidelines for the Board to use to enforce the Covenants and Bi-Laws
4. Lenny will send email addresses and phone #'s to Laurie for her to set the time and place- Lenny will attend to open the meeting first few minutes to set the guidelines of the committee Laurie will be there to take the notes
5. Refreshments will be provided  

                        Audit (team established)

1. Ryan Will set the meeting for the Audit

                        Upgrades - Sprinklers / Mulch / Electric

1. Sprinklers are fixed 1/2 hour daily Doxsey circle - once a week entryway

1. Mulch is completed
2. Electric Quote received by EC Solutions - Lenny to verify Automatic and get 2 more Quotes Rick for a referral of electricians
3. The board agrred to replace padlocks with new KEYED ALIKE 3 master sets of keys (Ken- Ryan and spare)
4. Mail box lock to be changed                         

•  New Business

Newsletter Process/ Issues / Mailing / When

1. News letter to be sent out in the next two weeks
2. Lenny to send out the letter format
3. Info in letter Yard Sale
4. Fall BBQ
5. Web Page
6. Community update
7. Board update
8. Asking for everyone's email Address

 

            Community Yard sale

1. June 22

             

SCHEDULE:

DESCRIPTION:

1. Minutes from Last Meeting  - Motion to skip  /and seconded by Laurie and Nancy
2. Treasury Report (Ryan) Sent via Email
3. ARC Request Form (Lenny) (new form to all) Needs to be condensed to one page
4. Communicating Yard sale / first late notice wording etc. Newsletter
5. Old Business (All) What's left for the first wave

                      New Business (Above)

1. Outstanding Complaints

    (Waiting for the Compliance Committee unless emergency)

1. Closing Remarks  Meeting Ended 8:02 PM