Roundtree Ranch

October 22, 2003 Minutes -- Approved November 13, 2003

Nov 15, 2003

Present:
Robert Pittman-President
Phyllis Steele-Secretary
Susan Thomas-Member-at-Large
JoEllen Kent-City Property Management

Absent/Vacant
Russ Stovall-Vice President
Vacant-Treasurer

I. Call to Order
Mr. Pittman called the meeting to order at 6:32 pm at the Peoria Rec Center.

II. Homeowner Forum
Three homeowners are present.

III. Review and Approve Minutes
Minutes of the September 2003 meeting were reviewed. Mr. Pittman requested a change of wording under new business. MOTION for approval by Ms. Thomas with the correction noted. Unanimously APPROVED.

IV. Review and Approve Financials
MOTION for approval of financial reports for September by Ms. Steele, second Ms. Thomas. Unanimously APPROVED.

V. Officer Reports
Ms. Steele presented a contract for collections sent by U.S. Collections West, Inc for consideration. The agreement was read and discussed. MOTION by Ms. Thomas to use this agency for specific collections; second Ms. Steele. Unanimously APPROVED.

Contract was signed by Mr. Pittman. Ms. Steele will be the contact between the board and collection agency.

VI. Old Business
Mr. Michael Radig has agreed to join the board to fill the remainder of Mr. Stovall's term as Vice President. He will also review the architectural requests.

VII. New Business
Approval was given to reimburse Mr. Pittman for the cost of a plaque for Ms. Carter.

A tentative budget for 2004 was presented by Ms. Kent. The board does not want to increase the assessment for the next year. An increase in management fees has been requested by the CPM. Mr. Pittman put forth a proposal of remaining at the same $900 with late fees being retained by CPM for increasing fee to $1000 with Roundtree Ranch receiving the late fees.

Due to need to finalize the budget, the November meeting will be held on November 13 (Thursday) at the Community Center.

VIII. Adjournment
Meeting was adjourned at 7:35 pm.