Roundtree Ranch

April 26, 2006 minutes--Approved May 31, 2006

Jun 27, 2006

ROUNDTREE RANCH HOMEOWNERS ASSOCIATION
Board of Directors Meeting
April 26, 2006
Peoria Library


OPEN SESSION MINUTES


PRESENT
Robert Pittman, President
Michael Radig, Vice President
Susan Thomas, Secretary
Phyllis Steele, Member-at-Large
Doris Siefker, Rossmar & Graham

NOT PRESENT
Elliot Marks, Treasurer

CALL TO ORDER
Mr. Pittman called the meeting to order at 6:02 p.m.

HOMEOWNER FORUM
There were 3 homeowners present.

Mr. Goudy asked if the Board had any influence on the homeowners with hail damaged homes. Unless the hail damage is very significant damage and that damage detracts from the overall look of RRHOA, the Board will not require homeowners to repair their homes.

REVIEW AND APPROVE MINUTES
Minutes of the March 22, 2006 meeting were reviewed. MOTION for approval by Ms. Steele; second Mr. Radig. Minutes were APPROVED.

REVIEW AND APPROVE FINANCIALS
The March financials were incomplete. Mr. Pittman requested that a meeting be set up as soon as possible with himself and R&G to review the financials. MOTION for approval to suspend the approval of the financial statements by Ms. Thomas; second Mr. Radig. Suspension of the financials was APPROVED.

OFFICER REPORTS
Ms. Steele reported that the annual voters meetings will be held on May 31, 2006 in the Peoria Library. Sign in will begin at 6:00pm and the meeting will start at 6:30pm.

Ms. Steele reported that the developers for the vacant property on the corner of 83rd and Olive will be having a meeting to discuss the proposed development with RRHOA and Pine Crest on April 27, 2006 at the Peoria Community Center. All are encouraged to attend.

OLD BUSINESS
The Board agreed that the date of record for the voter?’s meeting will be May 21, 2006. The mail in ballots should be sent by R & G with a self-addressed, stamped envelope.

R & G will contact the property manager of Pine Crest and try to work out the barrier situation at 82nd and Hatcher.

NEW BUSINESS
R & G approved a payment for legal fees that was $2,199 over the budget. Per the contract signed by both R & G and the Board, R & G is not permitted to pay any vendor statement that is more than 10% over budget without the Board?’s approval.

R & G did not submit a lock box report.

The Board asked if the statement costs were $1 including postage or $1 plus postage. Ms. Siefker was unable to provide an answer.

The Board asked about late charges, Ms. Siefker was unable to give an explanation.

R & G has not completed a single inspection of RRHOA. Mr. Pittman will conduct the inspection soon.

Graffiti was noted on the common wall at 81st and Hatcher. The Board authorized R & G to spend $100 to have contractor paint over the graffiti.

Without Board approval R & G requested a legal opinion from Ekmark. As the Board did not wish to have this opinion, the Board will only pay $100 towards the legal expense. R & G will pay the remainder.

The following lot numbers were drawn for the April prize drawing of $100: 107, 152 & 4. No homeowners were present. The May prize drawing will be for $125.

ADJOURNMENT
Meeting was adjourned at 7:00 p.m.