Roundtree Ranch

February 19, 2003 Minutes - Approved on March 26, 2003

Apr 15, 2003

MINUTES

PRESENT
Robert Pittman, President ;
Chrystal Carter, Treasurer ;
Phyllis Steele, Secretary ;
Susan Thomas, Member at Large ;
Rose Pfaff, CPMC

ABSENT
Russ Stovall, Vice President

Robert Pittman, President of Rountree Ranch Homeowners Association introduced the candidates running for city councilman.
Vicki Hunt and Michael Patino each provided their background and political agenda. Homeowners present were given the opportunity for a question and answer period directed to each candidate.

I. Call to Order
Robert Pittman, President called the meeting to order at 7:15PM.

III. Owner Forum
Homeowners in attendance raised the following issues;
 homeowners that still had holiday lights up,
(CPMC was instructed to send letters to those still in violation and assess a $25.00 fine to each)
 weeds
 homeowners not picking up after their pets
 driveway extensions
 along 79th Avenue & 80th Avenue, rocks appeared to be gone(Bob indicated he was going to call CareScape)
 completion of the water lines (April 30)

IV. Review & Approve Minutes ?– January 22, 2003
The minutes of the January 22, 2003 board of directors?’ open session were reviewed. MOTION made by Susan Thomas, SECONDED by Chrystal Carter to accept the minutes as presented. Unanimously approved.

V. Review & Approve Financials ?– January 31, 2003
The January 31, 2002 financials were reviewed. Bob Pittman pointed out the $2,223,22 listed as a contingency liability will be ?“removed/forgiven?” at the end of this year, 2003. There being no further discussion, MOTION made by Phyllis Steele, SECONDED by Susan Thomas to approve the January 31, 2002 financials as presented. Unanimously approved.

VI. Committee & Officers Report(s)
 Bob Pittman brought good news to report to homeowners in that, the City of Peoria has issued credits to the two meters. The water rates were incorrectly charged as residential rather than the multi-residential/commercial rate. (CPMC was instructed to address the payments made to the city on behalf of the park?’s water meter belonging to the City of Peoria). Bob also reported that APS has also identified a credit to the association and a check will be forthcoming.
 Phyllis Steele mentioned that the cover of the sprinkler meter has been removed. (CareScape will be notified).
 Susan Thomas has reserved the Peoria Library for March 19, 2003 at 6:30PM for the Annual Meeting. (It was later discussed that the next meeting will be scheduled for March 26, which follows the schedule for the fourth Wednesday of each month. Susan will check the availability of the library.)
 Bob Pittman requested a meeting with Ekmark & Ekmark to review the current status and their next course of action with respect to the three specific lots. (CPMC is to contact Ekmark to arrange this meeting).
 Nothing reported from the remainder of the board.

VII. New Business
No new business was brought forward.

VIII. Adjournment
There being no further business to discuss, MOTION made by Phyllis Steele and SECONDED by Susan Thomas to adjourn the Board of Directors Open Session meeting at 7:55PM.