Roundtree Ranch

March 26, 2003 Minutes - Approved on May 28, 2003

Jun 10, 2003

MINUTES

PRESENT
Robert Pittman, President
Chrystal Carter, Treasurer
Phyllis Steele, Secretary
Russ Stovall, Vice President
Susan Thomas, Member at Large
Rose Pfaff, CPMC

I. Call to Order
Robert Pittman, President called the meeting to order at 6:35PM.

II Homeowner Forum
Homeowner present asked what the assessment payments are made up of and the process involved when non-payment of association payments occur.

III Review & Approve Minutes ?– February 19, 2003
The minutes of the February 19, 2003 board of directors' open session were reviewed. Two (2) changes were recommended; first is to reference "Rose" as "CPMC" and remove the homeowner name referenced in the fourth item, VI. Committee & Officers Report(s).
MOTION made by Susan Thomas, SECONDED by Chrystal Carter to accept the minutes as amended. Unanimously approved.

IV Review & Approve Financials - February 28, 2003
The February 28, 2003 financials were reviewed. Bob Pittman asked about the "receivables report" and inquired as to what are the "unallocated reserves"
MOTION made by Phyllis Steele, SECONDED by Russ Stovall to approve the financials as presented. Unanimously approved.

V Committee & Officers Reports)
 Susan Thomas - reported that the library has been reserved for the next two meetings, April 26 and May 28, at 6:30P.M.
 Phyllis Steele - the research she was asked with respect to collection agencies will be tabled to a later date/time.
 Russ Stovall - nothing to report.
 Chrystal Carter - nothing to report.
 Bob Pittman - reported the water usage; $18.00 to repair a pump that created a small leak when it was shut off. Prior to turnover of the association, the meter belonging to the City Park had been paid by RDT in error - to which later were credited back to the association. However, Bob P. asked CPMC to check other specific months that were not credited back to the association.
The bio-sheets for those homeowners to be elected/re-elected to the board are to accompany the letter.
Roundtree Ranch Homeowners Association with respect to the preparation and delivery of board packets prepared a resolution. CPMC was asked to prepare 'Action in Writing" and send on to B. Pittman for approval.
The audit was briefly discussed; the board addressed several areas that were felt in need of changes. These are matters to be brought to the attention of Mark Reece, CPA. MOTION made by Phyllis Steele, SECONDED by Susan Thomas to accept as/when amended. Unanimously approved.

VI New Business
Attorney Files - previously discussed.
Annual Meeting Letter - previously discussed.

VII Adjournment
There being no further business to discuss, MOTION made by Susan Thomas, SECONDED by Chrystal Carter to adjourn