Ryder Cup at Plum Creek Homeowners Association

October 28, 2004 Meeting Minutes

October 28, 2004 Meeting Minutes

RYDER CUP AT PLUM CREEK HOMEOWNERS
ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Thursday, October 28, 2004

I. CALL TO ORDER

The October meeting of the Board of Directors of the Ryder Cup at Plum Creek Homeowners Association, Inc. was held on the evening of October 28, 2004 at the Phillip Miller Library, Wells Fargo Room, Castle Rock, CO. Board members present: Nicholas Grove, Marianne Rives, Shawn Strain and Earl Wood. Board member absent: Laura Cuddihy and David Guillen. Representing management: Kim Maguire with Premier Property Management, LLC. Homeowners present were: Helen Denike, Gay Shaffer, Susan Redd and Ron Redd.

II. HOMEOWNERS FORUM

· Ms. Redd inquired about what steps are being taken to keep warrantees for new trees. Ms. Maguire stated that the new trees are marked on a map and that Urban Farmer will winter water for $75/hour. Ms. Maguire also stated that she had placed a called to Grass Roots regarding getting a bid for winter watering, but they never returned her phone call.
· Ms. Redd expressed her opinion that the HOA needs to not buy only evergreen trees. She also questioned who had input on choosing the locations for the planting of the trees.
· Ms. Redd asked about the status of getting new street signs. The HOA has not ordered any yet, but they have been included in the budget for next year. The opinion was expressed by several members that the next time signs are ordered, materials need to be picked that will not fade.
· Ms. Redd commented that the Board took an official stance on parking, but she does not see any difference. Ms. Maguire needs to be alerted when any homeowner sees a violation so that she may write the homeowner a letter. The HOA attorney recommended that homeowners be given a 30-60 day grace period to make other arrangements for their vehicles.
· Ms. Shaffer stated that when she bought her house, she was told the fences were put there by the builder on his property. She sees the Board’s action of turning the fences over to the homeowners having many potential problems. She believes the Board should either have a vote by the homeowners on this issue or an official letter from the HOA attorney. The HOA needs to protect itself. She also believes maintenance of the fences will have to be enforced.

III. REVIEW AND APPROVAL OF BOARD MEETING MINUTES

The minutes of the September 23, 2004 Board Meeting were reviewed. Mr. Strain made a motion to accept the minutes as presented, seconded by Mr. Wood. Motion passed 3-0 with Mr. Grove abstaining.

IV. REVIEW AND APPROVE SEPTEMBER 31, 2004 FINANCIAL STATEMENTS
The financials were reviewed. Mr. Grove moved to approve the financials. Mr. Wood seconded that motion. Motion passed 4-0.

a. Review of A/R Summary (Exec Session)

V. WORK SESSION FOR PROPOSED 2005 BUDGET

The Board reviewed the proposed budget and changed a few items. Mr. Grove moved to adopt the budget to be presented to all the homeowners on November 18, 2004. Mr. Wood seconded, and the motion carried 4-0.


VI. ADJOURNMENT

Mr. Grove moved to adjourn the general meeting at 8:00 p.m. Mr. Strain seconded, and the meeting adjourned. The next meeting will be the 2005 Budget Ratification Meeting for all homeowners held on Thursday, November 18, 2004 at the Philip Miller Library, Wells Fargo Room at 7:00 pm.


Respectfully submitted,

Marianne Rives, Secretary