Ryder Cup at Plum Creek Homeowners Association

September 23, 2004 Meeting Minutes

September 23, 2004 Meeting Minutes

RYDER CUP AT PLUM CREEK HOMEOWNERS
ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Thursday, September 23, 2004

I. CALL TO ORDER

The September meeting of the Board of Directors of the Ryder Cup at Plum Creek Homeowners Association, Inc. was held on the evening of September 23, 2004 at the Phillip Miller Library, Wells Fargo Room, Castle Rock, CO. Board members present: Laura Cuddihy, David Guillen, Marianne Rives, Shawn Strain and Earl Wood. Board member absent: Nicholas Grove. Representing management: Kim Maguire with Premier Property Management, LLC. Homeowners present were: Susan Redd and Ron Redd.

II. HOMEOWNERS FORUM

No homeowners spoke during this time.

III. REVIEW AND APPROVAL OF BOARD MEETING MINUTES

The minutes of the August 26, 2004 Board Meeting were reviewed. Mr. Guillen made a motion to accept the minutes as presented, seconded by Mr. Strain. Motion passed unanimously.

IV. REVIEW AND APPROVE AUGUST 31, 2004 FINANCIAL STATEMENTS
The financials were reviewed. Ms. Maguire requested to merge the working capital account and the reserve savings account at Castle Rock Bank. The Board saw no problem with the request. Ms. Cuddihy moved to approve the financials. Ms. Rives seconded that motion. Motion passed 5-0.

a. Review of A/R Summary (Exec Session)

V. CLASSIC PAINTING

Bill Galioto from Classic Painting came to give a fence staining status as well as address the Board’s questions and concerns. At this time he has yet to do the back of unit fences, including power washing. There is some concern that he may have used the wrong color stain, although the stain number he gave was correct. (For the record, the correct stain is Behr, Deck plus, Cedartone #401.) In regards to some finding his work unsatisfactory, Mr. Galioto agreed to go with Ms. Maguire and any other interested parties to do a walk through of the neighborhood at 5:30pm the following Tuesday (September 28) to pinpoint the substandard locations.


VI. MANAGER’S REPORT

a. Rebate Submitted to Castle Rock for Irrigation Clock
b. Letter from President to Association Regarding – Fines, Fence Staining and Tree Replacement
A rough draft of this letter was distributed. Any Board member feedback or revisions should be given to Ms. Maguire by Friday, October 1.
c. Update on Fence Staining
See V. CLASSIC PAINTING
d. Mowing by Fence Bordering Golf Course
e. Request to Merge Working Capital and Reserve Savings Account at Castle Rock Bank
See IV. REVIEW AND APPROVE AUGUST 31, 2004 FINANCIAL STATEMENTS

VII. OLD BUSINESS

a. Trees
Mr. Guillen is going to flag trees at Castle Rock Gift and Garden for Ryder Cup on Tuesday, September 28 at 4:30pm.


VIII. NEW BUSINESS

a. 2003 Financial Statements with Audit Report
The report was reviewed. Mr. Guillen moved to approve the report; Mr. Strain seconded the motion. Motion carried 5-0.

IX. ADJOURNMENT

Mr. Strain moved to adjourn the general meeting 7:45 p.m. Mr. Woods seconded, and the meeting adjourned. The next meeting will be held on Thursday, October 28, 2004 at the Philip Miller Library, Wells Fargo Room at 7:00 pm.


Respectfully submitted,

Marianne Rives, Secretary