Summit View Meadows HOA

11-19-11 Board Meeting Minutes

NOVEMBER 19, 2011

HOMEOWNERS ASSOCIATION EXECUTIVE BOARD MEETING MINUTES

Meeting called to order at 10:00 AM at the home of the HOA Vice
President/Treasurer.

Quorum of the board was present: 2 of 3 board members—Kelly Shay (KS),
SVMHOA President, and Stacey Smith (SS), SVMHOA Vice President and
Treasurer.

Old Business:

On 10-13-11, KS terminated our employment contract with A Better
Alternative Management and Debbie Campbell due to the mismanagement
and questionable money handling previously discussed.  On 10-14-11,
Debbie Campbell was removed from the HOA bank account at Home Loan
and Vice Pres./Treasurer SS was added to the account.  The Board
decided to remain with Home Loan for the time being to reduce the
number of changes to deal with right now.

KS and SS discussed the management change and new responsibilities of
the Board as managers of the HOA.  The Board members will assume all
management responsibility for fiscal year 2012, thereby allowing us
to reduce dues for 2012.  If these responsibilities become
overwhelming, the Board may have to find an HOA management company
again for 2013, which would necessitate raising annual HOA dues.  If
more homeowners agree to become involved with the Board, Board
management will have greater success and less need for outside
management.

New Business:

The Board adopted a new Architectural Change Request Form and Covenant
Violation Complaint Form, which will be posted on the newly created
SVMHOA website.  The Board voted to adopt the newly created
Responsible HOA Governance & Conflicts of Interest document and
the Schedule of Fines & Covenant Enforcement Policy and
Procedures required by Colorado state law.  It was decided that
printed copies of these new documents would be mailed to all
homeowners next week and notice will be given that the Schedule of
Fines & Covenant Enforcement Policy take effect the first of
2012. 

SS reported on recent action taken to resolve a major covenant violation
for which several homeowners have sent in complaints.  Further steps
are being taken by the City Code Officer on this matter. 

The Board reviewed bids from landscape maintenance companies to care for
the HOA common areas in fiscal year 2012.  The Board voted to accept
the bid of $1890 for 2012 from Peaceful Valley Irrigation &
Landscaping.  SS will contact PV manager Ken Majury to notify him of
the decision.

The Board drafted a 2012 Proposed HOA Budget for fiscal year 2012.  The
Board determined a date, time, and location for the annual HOA
meeting to approve the budget and nominate board members.

Meeting adjourned at 12:25 PM.