Timber Bay

October 2013 Minutes

 

TBPOA BOARD MEETING

 

October 18, 2013

 

6:45 pm

 

Present Directors :  David Mallory,  Suzanne Morrison,  Darlene Kasper,  Greg Tyler,      Earl Scott.

Members:  Joe Kertes,  Charlotte Mallory,  Tina and Russell Green,  Phillip Kasper.

 

Minutes of Sept. 2013 meeting read and  approved.

Old Business:

David stated Insurance company had sent letters stating our pool was not in compliance and we needed to fix drain.  Russell Green stated Backyard Pool had done all the work

to bring pool up to all State standards.  David stated he would contact insurance company.

    Insurance company sent someone to take pictures of pool drain.  Darlene Kasper let      

     Agent  into pool area Oct. 29, 2013.

Suzanne proposed Russell Green be in charge of procuring chemicals for pool.   2^nd by David.  Passed unanimously. 

Russell stated pool was closed and locked.

Discussed possibilities of putting in cameras at pool area later in year.

Discussed  problem with power outage in Plat and gate not operating.  There had been a power outage and Russell Green stated it was hard to manually open gate as someone had put bolt in arm instead of pin, and it took 2 wrenches to get bolt off.  It was very hard in a pouring rain to get gate open.

Suzanne proposed we put the bolt with a pin in immediately and get the backup battery right away.  Phillip Kasper commented that noone was sure it was the battery that was the problem  and we should have someone trouble shoot the problem before we make a purchase . 

Suzanne proposed we hire a company to tell us what the problem is and fix it and that we have a company come yearly for a checkup on gate.  2^nd by Earl Scott.  Passed. Russell Green stated he had the original gate company’s number and would get ahold of him. 

     

Suzanne discussed a website as seen on 20/20 that allows just people in the neighborhood to post and discuss neighborhood issues.  .

Suzanne proposed we sign up TB.  Passed unanimously.

Discussed road bids Suzanne had obtained.  David stated he did not believe these were real bids and were not on the same work.  He stated he did not think the bids were comparing ‘apples to apples’  but rather ‘apples to oranges’.

Suzanne proposed accepting the lowest bid.

David debated the process each bid proposed and what they would do and stated he did not find them comparable.  Suzanne again stated she believed these were self explanatory and asked for a vote on her proposal.

Vote did not pass. 

Other Directors stated they would like more information before making a decision. 

David  proposed we prepare a Bid Form describing process we want done  and have everyone re-bid.

Darlene 2^nd .  Passed.

Agreed bids would be for just ‘leveling up’.  No reclamation, no grinding, no base work.

David said he would design and send out forms.

David stated he and Darlene would go thru previous years bills and try to determine how much we would have left over for projects after bills were paid.  Darlene stated we had $25,000 at present.

Costs for the gas for  mowing were estimated to be around $600 a year which Greg Tyler is donating.  Agreed this amount would be put on balance sheets as line item for future Boards to use for their budget planning.

Next meeting Friday Nov. 15,  2013  at  119 Sloop Dr.  6:30 pm.

Suzanne proposed we adjourn.  Passed unanimously.  Adjourned 8:00 pm.

Submitted by

Suzanne Morrison  Secretary