Timber Bay

Minutes January 17, 2014

 

Timber Bay Property Owners Association Board Meeting

January 17,  2014  6:30 p.m.

Board members present:  Earl Scott,  Darlene Kasper, Suzanne Morrison.    David Mallory arrived at 7:00pm                Absent:  Greg Tyler            

                

Members present;  Vicki Meyers, Lissa Davis, Henry Blackwell, Bob Kainer, Dean Johnson, Leo Scott, Russell and Tina Green,  Joe Kertes  Phillip Kasper.

Earl Scott presided over meeting until David Mallory arrived at approximately 7: 00 pm

Earl proposed the discussion of adding cameras be dropped..  Suzanne 2^nd  Passed.

Suzanne stated she believed cameras could be obtained for under $1000.  Member stated he believed they were not needed at the pool but at the gate.   Another Member stated members would not want to be on camera at the pool.

Member commented that the Neighborhood link website for Timber Bay was ineffective as he could not gain access to Timber Bay page  and it took him to sites all over the U.S.   Another member

stated he too could not navigate the site.

Suzanne presented information from the Insurance Safety Organization (ISO) about Timber Bay  fire ratings which are 10.  The ISO said Trinity has never been inspected and has had the rating of 7 inside the city limits and 10 for anything outside the city limits since before they took over in 1995.  Only an official of the county, city, or the fire chief, could request an inspection which might change these ratings.  Member stated this is not the same information she had been told by several agencies in town that our ratings had been changed.

Suzanne stated she had put in a call to the Fire Chief.

Suzanne stated she had talked to the county and they stated the dry hydrant would be used if it was inspected and found to be in good working order.  Only the fire department can inspect the hydrant.

David Mallory stated he had put in a call to Livingston Fire Chief.

Discussed  extent of damage to the hydrant.  No action taken.

Suzanne read letter David presented from Greg Tyler stating he had looked at culverts and did not believe they needed replacing.  Greg did not get the bids for culvert repair or for road repair as voted at the November meeting.

David presented bids for trash cans. No action.

Suzanne asked for discussion on neighborhood watch and if there was still a neighborhood watch.

Member suggested the meeting be conducted by Roberts Rules of Order so that each person could be heard and things could get done.

Minutes to Nov. 2013 read and approved.

David stated the issue with the insurance company concerning the pool was settled.

Discussed and debated culverts, road repair, and costs for repairs to each and total for all.

Member stated she thought Suzanne should get bids again .  Suzanne stated she had already obtained good bids from 3 companies and they were found to be unsatisfactory.  She stated someone else should get new bids or re-bids.

David proposed we immediately endorse contract from Mosley Construction for culvert. Suzanne 2^nd.  Passed.

Members stated they did not believe David could make motion.  Earl then made the motion, Suzanne 2^nd,  passed.

  (Member petitioned the Board to reconsider this decision the day after meeting.  No meeting      called for reconsideration.)

Earl made a motion that the Board make a decision on the roads.  He stated our meetings were disorderly and we were not getting anything accomplished. 

Darlene asked if previous Board  bids for roads had all been alike.  Russell Green stated they were not.

Discussed road repairs costs.

Suzanne stated that now that culvert was going to be done, we also needed to consider putting a road over it, since Mosley’s bid did not include paving.

Discussed total costs for doing culverts and roads.

Suzanne made a motion that we get bids from Foxe, CCC and Affordable paving, for paving over culverts and paving roads, and that bids be submitted to all Board members by email for votes, so that it may be implemented as soon as possible.  Earl Scott 2^nd,  Passed.

David said he would get bids on road repair redone on his form.

Discussed garbage cans.  David presented his findings on commercial concrete garbage cans.

Discussed mail boxes and damage from vandalism. It was decided no action was needed at this time.

Suzanne stated the Post Master had told her there were no extra slots/boxes.  She stated that should we decide down the road to replace any of the mailboxes we should consider ones with more slots/boxes should they be needed in the future.

Discussed the billing for Assessments for February.  Discussed homes that had been sold in Timber Bay and lack of notification to Board.

Member stated fence at front was broken and leaning. 

Member asked about the green county signs that indicate subdivisions on 356 and asked why there is not one for Timber Bay.   Members stated those were only put up for subdivisions that have county roads.

Member asked that the Board to consider finding a way to have gate open on Sunday mornings as there is a lot of members leaving for church and then returning.  He felt it would not only be convenient for members but also save a lot of wear and tear on the gate.

Earl Scott made a motion to adjourn.  Passed.        Adjourned:  8:10 pm

Next meeting February 21, 2014  6:30 p.m.   119 Sloop Dr.

Submitted by

Suzanne Morrison,  Secretary