Minutes of Special Meeting of the Board of Directors of Park West Homeowners Association?
A special meeting of the Board of Directors of Park West Homeowners Association, a Texas non-profit corporation (the ?“Association?”), was held on Wednesday, June 11, 2003, at the offices of MTH Homes-Texas, Ltd.?
The meeting was called to order at 11:40 a.m. by Bobby Thomas. Eric Perkins and Adam Berlin were in attendance. Ann Vanderburg attended in the capacity as attorney for the Association, and Marilyn Childress attended in the capacity as representative of the Association?’s management company.?
On a motion by Bobby Thomas, seconded by Eric Perkins, the Board waived the reading of the minutes.?
The Board discussed the agenda and prospective dates for the annual meeting of the members. Bobby Thomas asked Ms. Childress to determine whether Kiker Elementary would be available on June 30th or July 1st, and instructed Ms. Childress to send notices of the annual meeting after determining such availability.?
The Board reviewed the status of delinquent accounts, and on a motion from Bobby Thomas, seconded by Eric Perkins, moved to establish a Board policy to the effect that when an account becomes three (3) months delinquent in assessments, the management company hall notify the delinquent owner that a lien may be filed against their lot if the delinquency is not resolved. The Board further set internal guidelines for when liens will be filed. The Board stressed, in establishing these policies, that the Board retained flexibility to work with owners with special circumstances surrounding the delinquency, or who are working with the Board to reduce and resolve the delinquency.?
The Board reviewed the results of the landscaping committee?’s bidding process. Only one company (the current provider) submitted a bid after reviewing the amount of work required.?
The Board discussed that MTH Homes-Texas, Ltd. hopes to complete its involvement in the Association within the next year, and the Board?’s concern that some ?“institutional memory?” continue after representatives of MTH ceased their involvement. The Board considered various means of addressing this concern, including inviting one or more members of the Association to attend and observe Board meetings.?
With respect to the issue of completing sidewalks over the five (5) lots in Phase 1 where no sidewalks were built, Ms. Childress reported that only two unconditional approvals have been granted by the owners of such lots. On a motion by Bobby Thomas, seconded by Eric Perkins, the Board voted to accept $2,000.00 as a contribution from Hammonds Homes, Ltd. towards the cost of such sidewalks, with Mr. Thomas expressing appreciation of that contribution, as Hammonds had no obligation to make same, and further voted to designate such funds as ?“reserved?” for the sidewalk project while the Board further pursues obtaining permission to proceed.
On a motion by Bobby Thomas, seconded by Eric Perkins, the Board instructed Ms. Chidress to make a further attempt to obtain permission to build the sidewalks. The Board set a deadline for responses of June 26, 2003.?
A final motion with respect to the sidewalks was made by Bobby Thomas, and seconded by Eric Perkins, to the effect that if permission to proceed with the sidewalk construction was granted, a committee of homeowners would be appointed to supervise the design, permitting and construction of the project.?
The meeting of the Directors was adjourned at 1:30 p.m. on a motion by Eric Perkins, seconded by Adam Berlin.?
A special meeting of the Board of Directors of Park West Homeowners Association, a Texas non-profit corporation (the ?“Association?”), was held on Wednesday, June 11, 2003, at the offices of MTH Homes-Texas, Ltd.?
The meeting was called to order at 11:40 a.m. by Bobby Thomas. Eric Perkins and Adam Berlin were in attendance. Ann Vanderburg attended in the capacity as attorney for the Association, and Marilyn Childress attended in the capacity as representative of the Association?’s management company.?
On a motion by Bobby Thomas, seconded by Eric Perkins, the Board waived the reading of the minutes.?
The Board discussed the agenda and prospective dates for the annual meeting of the members. Bobby Thomas asked Ms. Childress to determine whether Kiker Elementary would be available on June 30th or July 1st, and instructed Ms. Childress to send notices of the annual meeting after determining such availability.?
The Board reviewed the status of delinquent accounts, and on a motion from Bobby Thomas, seconded by Eric Perkins, moved to establish a Board policy to the effect that when an account becomes three (3) months delinquent in assessments, the management company hall notify the delinquent owner that a lien may be filed against their lot if the delinquency is not resolved. The Board further set internal guidelines for when liens will be filed. The Board stressed, in establishing these policies, that the Board retained flexibility to work with owners with special circumstances surrounding the delinquency, or who are working with the Board to reduce and resolve the delinquency.?
The Board reviewed the results of the landscaping committee?’s bidding process. Only one company (the current provider) submitted a bid after reviewing the amount of work required.?
The Board discussed that MTH Homes-Texas, Ltd. hopes to complete its involvement in the Association within the next year, and the Board?’s concern that some ?“institutional memory?” continue after representatives of MTH ceased their involvement. The Board considered various means of addressing this concern, including inviting one or more members of the Association to attend and observe Board meetings.?
With respect to the issue of completing sidewalks over the five (5) lots in Phase 1 where no sidewalks were built, Ms. Childress reported that only two unconditional approvals have been granted by the owners of such lots. On a motion by Bobby Thomas, seconded by Eric Perkins, the Board voted to accept $2,000.00 as a contribution from Hammonds Homes, Ltd. towards the cost of such sidewalks, with Mr. Thomas expressing appreciation of that contribution, as Hammonds had no obligation to make same, and further voted to designate such funds as ?“reserved?” for the sidewalk project while the Board further pursues obtaining permission to proceed.
On a motion by Bobby Thomas, seconded by Eric Perkins, the Board instructed Ms. Chidress to make a further attempt to obtain permission to build the sidewalks. The Board set a deadline for responses of June 26, 2003.?
A final motion with respect to the sidewalks was made by Bobby Thomas, and seconded by Eric Perkins, to the effect that if permission to proceed with the sidewalk construction was granted, a committee of homeowners would be appointed to supervise the design, permitting and construction of the project.?
The meeting of the Directors was adjourned at 1:30 p.m. on a motion by Eric Perkins, seconded by Adam Berlin.?
