Villa Marbella Homeowners Association

January 2001 Minutes

Minutes of Meeting of January 2001

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING JANUARY 18, 2001

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order by Beverly Powers at 7:00pm Thursday January 18th, 2001, in B-205 (Bert Donaldson's' condo)).

In Attendance:
Beverly Powers, President
Dan Little, Manager
Chuy Ma, Vice President
Gabe Schmera, 2nd VP
Dan Divine, Treasurer
Bunny Dolan
Bert Donaldson, Secretary
Edith Donaldson

Minutes. (Note: Minutes of the December 18th meeting were mailed to owners about January 26th.)

Homeowners Session:
1) Loose Wood. Baseboard (molding) was reported loose in the B-Building 3rd floor elevator hallway, and it should be reattached before vandals damage it further. (It was repaired.)
2) Roof Leak into B-303 was reported. There was discussion about the need for access and more information.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 11/30: $112,988
Money in Bank Accounts 12/31: $115,915
Increase: $2,927
Payments During December: (totaling $9,013):
Administration: $1068
Insurance: $837
Sewer & Water: $2886
Services (a grouping of the following fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3247
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $975

2) Status of Delinquent Accounts. One lien is in place for delinquent assessments, and it is on an A-Building condo about $1300 delinquent. The status of other delinquencies was discussed. Two condos in the B-Building are both about $500 delinquent, and liens will be placed on them.
3) Funds Transfer was discussed again. $17,000 will be transferred from the operating account to a Merrill Lynch account with a higher yield.
4) Annual Audit. After discussion, a MOTION passed to accept a $775 bid from Greg Villard to do the annual audit for the HOA again.
5) Electricity Costs. The HOA's bills from SDG&E are fluctuating a lot from month to month, because of rate increases, credits, and other rate changes. No SDG&E bills were paid in December.

Old Business:
1) Garden Window and Railing Inspections were discussed again at length, repeating much from the December meeting. There was continued concern that some windows are loosening from the walls and other windows have broken bottoms. The Manager had asked the HOA's attorney what the HOA options were, considering the HOA's CC&Rs. The risk of damage or injury from falling parts should be mitigated. If the HOA inspected the windows, there is a choice of things to do with the inspection results. The HOA could hire a repairman and either pay for the repairs out of HOA funds, or the HOA could charge the repair costs to the respective owners. A Special Assessment was mentioned. A MOTION passed to get the windows inspected, from the outside of the building by Pro-Tek, a repair contractor that has done some work for the HOA, if the inspection will cost less than $500. The discussion indicated that it was assumed that inspection results would identify which condo windows are loose.
2) Work Authorizations #750 through #768, all issued since the September meeting, were reviewed.

New Business:
1) Reimbursement for costs that an owner paid to repair a common area leak into his condo were discussed. Total costs were $800, and that seemed to be about twice what the HOA would pay for comparable work. HOA-approved plumbers, South Bay Router, Dover Plumbing, and Best Plumbing, were unavailable. The owner selected his own repairman, then submitted a bill to the HOA Manager after the work was done. With objections, a MOTION passed approving the reimbursement.
2) Repair Policy. Referring to motions previously passed, including December 1999, and to the CC&Rs, owners cannot expect reimbursement for work they pay to have done, even if they consider it an emergency. Adding to the policy, another MOTION passed mandating that any non-emergency work to common or exclusive-use common areas, such as wall repair, must be directed by the HOA using HOA-approved repairmen.

Adjournment to Executive Session. The meeting was adjourned to Executive Session about 8:00pm. During Executive Session two monetary penalty cases were considered, one for a condo with two dogs, and one for playing in the parking lot. The monetary penalties in both cases were approved by MOTION.

(NOTE: Parking Waiting List currently is: (1) P. King, (2) C. Fullbright, (3) B. Wilson, (4) J. O'Rourke, (5) D. Divine, (6) E. Salcedo, (7) L. Robertson, and (8) M. Dionisio.)

(signed 2-25-01)
Beverly Powers, President

(signed 2-25-01)
Bert Donaldson, Secretary

NOTE: The next meeting was Thursday February 22nd in B-205. Upcoming meetings are Thursday March 22nd at 7pm in B-205, Saturday April 21st at 10am in Sizzler Restaurant, 2855 Midway Drive, for the Annual Meeting, and then on Thursday May 24th 7pm in B-205..

HOA POINTS OF CONTACT:
Manager: Dan Little, 298-9973
Secretary: Bert Donaldson, 224-3095
MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108.
MANAGER'S E-MAIL: dglittle@littleandsons.com
VILLA MARBELLA WEBSITE:
http://www.neighborhoodlink.com/sandiego/villamarbella