Villa Marbella Homeowners Association

October 2000 Minutes

October 2000 Minutes

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING
OCTOBER 23, 2000

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order by Beverly Powers at 7:00pm Monday October 23rd, 2000, in B-306 (Beverly Powers' condo)).

In Attendance:
Beverly Powers, President Dan Little, Manager
Dan Divine, Treasurer Gabe Schmera, 2nd VP
Bert Donaldson, Secretary Pedro Marquez
Edith Donaldson Alberto Marquez
Wendy Woody

Minutes. (Notes:
(1) Minutes of the September 21st meeting were mailed to owners about October 26th .
(2) HOA information which by state mandate must be mailed to all owners was mailed on November 15th to all owners. It was seven pages, and it included the 2001 Budget, 1998 Reserve summary, Alternative Dispute Resolution information, Collection of Delinquent Assessments, and Insurance Notification. Also, a Notice of Increase In Monthly Dues was included. )

Homeowners Session:
1) Roof Leak. A leak was reported into A-314. There was some difficulty in reaching the roofers, Raneri & Long. (Note: The roofers did a little repair over A-314.)
2) Parking & Storage Waiting Lists. Questions about parking & storage were asked. People who want extra parking or storage spaces should contact the Manager to get on waiting lists.
3) Items Hanging on Railings. People should not hang thing over the railings to dry or whatever. Such use of balconies violates the HOA's CC&Rs.
4) Elevator Repairs. Both elevators were noisy recently. The service company did repairs to the elevator in the A Building (that's the 3140 building).

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 8/31: $136,019
Money in Bank Accounts 9/30: $111,389
Decrease: $24,630

Payments During September: (totaling $39,131):
Administration: $1100 Insurance: $837
Sewer & Water: $2944 Gas & Electric: $2843
Services (a grouping of the following fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3441
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $776
Fumigation: $26,570
Taxes: $470 Financial Consultation: $150

The big expense was $26,570 for the July fumigation.

2) Status of Delinquent Accounts. The HOA currently has no liens in place for delinquent assessments. Payments were received covering several delinquencies, but one owners is about $900 delinquent, and paperwork for a lien is being sent in. The status of other delinquencies was discussed.

Financial Affairs:
1) Budget and Reserve Study were discussed all meeting. Reserve funds were discussed, but since few people had prepared to discuss reserves, and since state law allows use of the previous report, the old reserve report will remain in effect. Some budget items discussed included:
a) Gas & Electricity. Although the recent bill was $2843, there was belief that the rates will go down, so $2584 per month was estimated. Various energy saving items were mentioned, primarily eliminating some interior lighting.
b) Elevator Cost. The monthly elevator cost recently went up. We need to investigate getting a new elevator service company. The Manager will report on the possibility of getting a cheaper service contract.
c) Water & Sewer Costs. The Manager advocated installation of water pressure regulators, but there were questions about how they would reduce water usage. Someone asked about the irrigation (sprinklers), and the sprinklers should be shut off for the winter. (NOTE: They were.) The concept of separately citing "water & sewer" on the monthly bills, as recommended by someone at the Annual Meeting in April, was discussed. The Manager said he could do that, but the amount will be the same for each owner. The itemization might encourage more people to conserve water.
d) Trash. There have been continued increases in the trash service costs. All the trash companies raised prices at once due to higher landfill & fuel costs, and taxes. Bids for the trash service will be solicited.
e) Vandalism. The Board agreed to approve special assessments as needed during the year to cover the cost of vandalism repairs and similar damage, in order to bring the true cost of such violations to owners' attention.
After reviewing all the budget items, there was a discussion about the pro's and con's of leaving the budget with a slight deficit for the year. Then, a MOTION passed to accept the budget & recycled reserve report, knowing that electricity and water conservation methods need to be done, and vandalism costs will be assessed separately.

2) Increase in Monthly Assessment Fees. The budget review cut an initial estimate of costs from $162 per condo per month, down to $155 per condo per month. Some still thought there will be a deficit of $2000 for the year. Anyway, a MOTION finally passed raising fees from $143 to $155 per month as of Jan 1st, an 8% increase. State law allows an increase more than the 5% limit in the CC&Rs.

Old Business: Removed Awnings. Regarding missing and removed awnings from the back of the A-Bldg, letters were sent to two owners giving them 90 days to replace them.

Adjournment. The meeting was adjourned at 9:00.


(signed)
Beverly Powers, President


(signed, 11-23-00)
Bert Donaldson, Secretary

NOTE: The next meeting was Monday November 20th in B-306. Upcoming meetings are Monday December 18th in B-306, Thursday Jan 18th in B-205, and Thursday Feb 22nd in B-205.

HOA POINTS OF CONTACT:
Manager: Dan Little, 298-9973
President: Beverly Powers, 222-6630
Secretary: Bert Donaldson, 224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108.

MANAGER'S E-MAIL: dglittle@littleandsons.com

VILLA MARBELLA WEBSITE:
http://www.neighborhoodlink.com/sandiego/villamarbella